Executive Administrative Assistant

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for an Executive Administrative Assistant based in United States.

The Executive Administrative Assistant will provide high-level, confidential administrative support to senior executive leadership, helping ensure the smooth and efficient operation of the Executive’s Office. This role requires exceptional organization, discretion, and communication skills, along with the ability to manage competing priorities in a fast-paced environment. You will serve as a key liaison between the executive and internal and external stakeholders, ensuring inquiries and escalations are handled professionally and promptly. Responsibilities include managing executive communications, coordinating schedules and travel, preparing reports and presentations, and maintaining sensitive records. You will also support departmental projects and meetings, helping teams stay informed, organized, and aligned. This is a full-time hybrid opportunity for an experienced administrative professional who can represent senior leadership with confidence and sound judgment. Accountabilities

• Provide confidential, high-level administrative support to senior executives, with at least 50% of the role dedicated to supporting executive-level leadership.

• Draft, edit, and distribute executive correspondence, ensuring professional communication, accuracy, and timely delivery.

• Act as the executive's primary liaison with internal and external contacts, responding to routine inquiries and coordinating appropriate follow-up.

• Receive, track, and monitor escalations directed to the executive, ensuring issues are addressed and resolved efficiently.

• Prepare confidential reports, proposals, and other administrative materials for internal and external use.

• Produce routine and ad hoc reports to support effective information sharing and departmental operations.

• Support departmental projects by collecting information, monitoring progress, and tracking project status.

• Assist with presentations by gathering content, preparing handouts, developing PowerPoint materials, and editing written information.

• Record, transcribe, and distribute minutes from important meetings to maintain accurate records and ensure timely communication.

• Organize and maintain departmental files and records, safeguarding confidential and sensitive information.

• Manage executive calendars, coordinate meetings and appointments, and arrange business travel and hotel accommodations.

• Maintain effective working relationships across departments and represent executive leadership professionally in all interactions.

Requirements:

• At least 4 years of high-level administrative experience, including a minimum of 2 years providing complex secretarial or executive support, or equivalent experience.

• Demonstrated experience supporting a Vice President or more senior executive for more than 50% of working time.

• Proven ability to represent senior leadership professionally when interacting with internal and external stakeholders.

• Typing speed of at least 30 words per minute.

• Demonstrated experience handling confidential, sensitive, and restricted information with discretion.

• Proficiency in spreadsheet, word processing, and presentation applications.

• Strong written and verbal communication skills, including proofreading and editing abilities.

• Solid business acumen and sound professional judgment.

• Excellent organizational skills and the ability to manage multiple priorities and meet tight deadlines.

• Flexibility and adaptability when responding to changing priorities and executive needs.

• Ability to understand and follow departmental and organizational policies and procedures.

• Strong interpersonal skills and the ability to build productive relationships across functional teams.

• For the hybrid work arrangement, a high level of engagement in virtual meetings is expected, including maintaining camera presence when needed to support communication and team alignment.

Benefits:

• Hourly compensation range: $17.85–$28.88 USD, with actual pay determined by experience, geographic market, and other job-related factors.

• Potential eligibility for bonuses and commissions as part of the compensation package.

• Full-time hybrid work arrangement.

• Additional benefits are available, although specific plan details are not included in the job description.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.