This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Administrative Assistant (Accountability) based in the United States.
The Administrative Assistant (Accountability) plays a central role in ensuring accurate student records, compliant state testing, and reliable academic accountability within a full-time alternative education environment. Combining responsibilities across testing coordination, school registration, and performance reporting, this position supports students from enrollment through graduation. You will oversee statewide testing operations, maintain official academic records, and monitor graduation readiness and college and career outcomes. Working closely with school leadership, teachers, counselors, students, and families, you will help improve participation and remove barriers to student success. This role also contributes to school improvement planning by turning student performance data into actionable insights. It offers the opportunity to make a meaningful impact on educational access, student achievement, and successful postsecondary transitions.
Accountabilities
You will coordinate the school's testing, records management, graduation certification, and accountability activities while ensuring compliance with state requirements and internal standards. Key responsibilities include:
• Develop and manage the annual testing plan and budget, coordinating PSAT, SC Career Ready Test (WIN), ASVAB, End-of-Course (EOC) exams, ACCESS for ELLs, SAT/ACT, and EOCEP administrations.
• Track quarterly EOC course completions and ensure eligible students are scheduled for the next testing cycle.
• Design and oversee SAT, ACT, WIN, and ASVAB preparation programs, evaluate the staff delivering them, and identify opportunities to improve student performance.
• Meet testing participation targets of at least 85% for formative assessments and 95% for summative assessments through outreach, re-engagement, and make-up sessions.
• Follow school policies and applicable guidance when processing withdrawals for students who refuse required testing, in consultation with the School Leader.
• Maintain College and Career Ready (CCR) tracking for each graduating class, communicate with students and families, and report progress toward annual targets.
• Maintain testing registration records and confirmation dashboards, ensuring accurate testing results and non-tested coding in PowerSchool and Pearson Online Classroom (POC).
• Analyze testing trends and results, recognize student and staff achievements, and coordinate targeted support and professional development where needed.
• Develop strategies to reduce testing anxiety, particularly among students with challenging previous testing experiences.
• Coordinate statewide testing logistics, including student assignments, staff schedules, venues, accommodations, travel, lodging, equipment, materials, and payment documentation.
• Visit testing locations to confirm that facilities are secure, accessible, professional, and compliant with applicable requirements.
• Manage the secure preparation, packaging, shipping, and chain of custody of testing materials and technology, submitting technology requests at least 60 days in advance.
• Schedule regular and make-up testing sessions and communicate dates, locations, expectations, and requirements to students and families.
• Train staff, test administrators, and proctors, ensuring that required affidavits and testing documentation are completed and maintained.
• Serve as the school's registrar, maintaining active and inactive student records in PowerSchool and the Connections Academy Education Management System (EMS).
• Manage academic records, including courses, grades, credits, state assessment results, and individualized academic plans.
• Verify incoming transcripts and accurately record transfer credits, credit-by-exam results, distance learning coursework, and summer school grades.
• Ensure that courses, credits, quality points, and honors designations are correctly reflected in GPA, class rank, grade-level classification, and graduation eligibility.
• Provide official and unofficial GPA information and process incoming and outgoing transcript requests, including PSEO and dual-enrollment documentation.
• Issue enrollment verification letters, complete applicable Social Security forms, and enter transcript information into POC.
• Independently verify enrollment, withdrawal, course completion, and graduation coding in PowerSchool, while quality-checking attendance records that affect ADM and truancy compliance.
• Participate in weekly PowerSchool compliance reviews, support state system reconciliations, monitor certification errors and reporting deadlines, and resolve data discrepancies.
• Monitor graduation candidates by cohort and certify eligibility against state and school requirements, maintaining credit checklists, expected graduation dates, official transcripts, and completed coursework records.
• Coordinate graduation preparations, including honors identification, regalia and diploma orders, program editing, ceremony participation, diploma distribution, and final transcript delivery to colleges.
• Ensure compliance with state assessment rules, testing deadlines, and security requirements, including applicable South Carolina regulations and test security agreements.
• Collaborate with special education, counseling, and student support teams to coordinate testing accommodations, IEP and 504 plans, alternate assessments, grade-level changes, credit adjustments, and English Learner identification and ACCESS testing.
• Protect confidential student information and testing materials in accordance with FERPA and applicable test security requirements.
• Maintain performance trackers for the four graduation cohorts, monitoring graduation rates, On-Track-to-Graduate status, EOC enrollment, and college and career readiness.
• Conduct bi-weekly data reviews, lead weekly cohort meetings, and verify student credits and cohort information quarterly.
• Provide data, forecasts, and performance insights for the School Improvement Plan and the school's accountability commitments.
• Forecast report card indicators, establish targets with the School Leader, and provide monthly updates on anticipated state reporting outcomes.
• Brief school leadership on assessment results and collaborate with the leadership team to communicate relevant data to teachers and students.
• Coordinate testing communications, escalation procedures for student no-shows, family and student information sessions, and score report distribution.
• Import state assessment results into POC, attend state and authorizer testing meetings, complete required testing courses, and provide updates during weekly leadership meetings.
• Proctor at testing locations across South Carolina and participate in student recruitment and outreach activities.
• Supervise and coordinate the work of the Administrative Assistant II and data-entry support, assigning daily priorities and checking attendance and coding accuracy.
• Develop student and staff recognition initiatives and collaborate with relevant partners on additional approved academic pathways.
• Participate in monthly in-person meetings, training sessions, student engagement activities, testing events, and graduation ceremonies.
• Perform other duties as assigned by the School Leader.
Requirements
The ideal candidate combines education or school administration experience with strong knowledge of student records, state testing, and accountability reporting. They should be highly organized, detail-oriented, comfortable working with data, and able to coordinate multiple priorities while building productive relationships with students, families, and colleagues. Required qualifications include:
• Bachelor's degree from an accredited institution.
• Master's degree in Education or a related field preferred, or equivalent relevant experience.
• South Carolina teaching certification, or equivalent experience in testing, accountability, registrar services, or school administration.
• Administrator certification preferred.
• At least six years of teaching experience, or equivalent experience in school administration, testing coordination, registrar services, or accountability.
• At least one year of leadership experience preferred.
• Familiarity with South Carolina high school transcripts, PowerSchool data entry, state testing procedures, and school report card accountability preferred.
• Previous experience working as a school registrar is an advantage.
• Experience in online education, alternative education, or credit recovery is beneficial.
• Strong technology skills, including Microsoft Office, intermediate or advanced Excel, Google applications, and computer-based information systems.
• Ability to manage sensitive student information in compliance with FERPA and maintain strict testing security.
• Excellent attention to detail, organization, time management, and follow-up skills.
• Strong written and verbal communication skills, with the ability to engage effectively with students, families, school staff, and external stakeholders.
• Self-motivation, initiative, and the ability to work collaboratively while taking ownership of responsibilities.
• Leadership and coordination skills, including the ability to supervise administrative and data-entry support.
• A customer-focused and flexible approach, with the ability to multitask and adapt in a fast-paced school environment.
• Availability to work a consistent Monday-to-Friday, eight-hour schedule during peak student hours.
• Ability to travel to testing sites throughout South Carolina and participate in required in-person school activities.
• Access to a personal electronic device and email address for two-step authentication.
Benefits
• Full-time position based in Summerville, South Carolina.
• Opportunity to contribute directly to student achievement, graduation outcomes, and educational accountability.
• Work in an alternative education environment serving high school students across South Carolina.
• Opportunities to collaborate with school leadership, teachers, counselors, students, and families.
• Professional development and ongoing learning opportunities associated with school operations, testing, and accountability.
• Regular involvement in student engagement activities and school-wide events.
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
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