Project Assistant

Company Description Large Vehicle Manufacturing Company is seeking a Information Technology Manager to join their team.

Job Description

Project Assistant (Long Beach, LA, Azusa, Downey) Position Requirement: Experience in construction, preferably public works with emphasis on support to project management team. Seeking a detailed and organized professional with previous construction office experience. Will report directly to Project Manager with secondary reporting requirement to the Business Manager.

Responsibilities:

• Manage project office facilities including but not limited to the oversee of all items listed below performed by Project Office Assistant(s).
• Manage Project Office Assistant(s).
• Manage and coordinate accounting systems(s) in order to produce accurate complete Job Cost Reporting.
• Cost Analysis, ensure low cost purchase and budget review
• Processing, coordination and management of Accounts Payable for and Subcontract Progress Payments for project.
• Processing, coordination and management of Payroll and LDR for project.
• Responsible for delegation and support of actual Document Control in Paperless Environment.
• Participate in all faucets of accounting and project management systems through Viewpoint Software.
• Participate in all faucets of paperless environment.
• Prepare, analyze, and transmit certified payroll and any "additional" reporting requirements per project and contract specifications.
• Responsible for management of project insurance requirements with subcontractors and vendors
• Co-ordinate and manage month end close with corporate office in order to provide timely and accurate reporting for project.
• Manage, maintain telephone systems and video conferencing, update telephone lists for project office. Provide reception when necessary.
• Coordinate Verizon, Nextel cell/radio use for project
• Coordinate Wright Express Fuel and Maintenance cards for project.
• Reconcile vendor accounts as needed.
• Manage maintenance contracts for equipment, services and provide support as needed.
• Monitor, deal and negotiate for best rates with any suppliers for office equipment, supplies, items or services as directly by Project Manager by using (3) quote system.
• Stock and inventory control for office related equipment and products.
• Coordinate, manage and plan meetings when necessary for project.
• Participate in project's efforts in mobilization and demobilization of project site as directed.
• Manage a regular schedule for electronic data back-up and off-site storage.
• Maintain project "craft" wage binder and union agreements.
• Estimating assistance.
• Applicable miscellaneous duties as required.

Requirements:

• Active Team Player with positive attitude.
• Excellent communication skills with solid written skills.
• High level of computer proficiency.
• Excellent time management, problem solving and organizational skills
• Polished interpersonal skills, high energy and flexibility.
• Ability to make independent decisions and judgments regarding work priorities.
• Capable of working independently in a fast paced environment.
• Ability to juggle multiple tasks.
• Quick and competent learner.
• Highly motivated.

Additional Information All your information will be kept confidential according to EEO guidelines.