Special Populations Assistant

Job Title: Non-Cat I - Special Populations Assistant

Location: District - JCA - Administrative Assistant

Starting Hourly Range: Non-Cat I - $26.00 - (commensurate w/ experience) Application Deadline: November 6th, 2026 (or until filled) Terms of Employment: Non-Cat I - 260 Days

Application Process: A completed online application is REQUIRED. (See application instructions at www.jpsonline.org)

Job Description

Summary The Special Populations Assistant provides administrative and program coordination support to the Student Support Services/Curriculum and Registration and Pupil Accounting departments. This position supports students and families through the coordination of McKinney-Vento, homebound and hospitalized instruction, and English Language Learner (ELL) services. Responsibilities include assisting with student identification, family intake, registration, documentation, and communication while maintaining accurate records and supporting district compliance. Through collaboration with families, staff, and community partners, this position helps ensure students receive timely access to appropriate educational services and resources. To strengthen the district's coordinated approach to identifying, enrolling, and supporting students with specialized educational needs by providing consistent administrative systems, effective family communication, and timely access to district programs and resources.

Essential Duties and Responsibilities

1. Student Support Services

• Provide administrative and organizational support for district student support programs, including referrals, scheduling, documentation, and communication.
• Serve as a point of contact for families, building personnel, and district staff to facilitate timely access to appropriate student services and resources.
• Collaborate with district departments and building personnel to maintain confidential records, coordinate services, and improve administrative processes.

2. Registration and Pupil Accounting

• Support student enrollment, identification, registration, and documentation processes for special student populations.
• Collaborate with district personnel to maintain accurate student information, records, and reporting within district systems.
• Assist with pupil accounting requirements, program documentation, compliance reviews, and consistent implementation of district registration procedures.

3. McKinney-Vento Homeless Education Support

• Assist the district's McKinney-Vento liaison with identifying, enrolling, and supporting students and families experiencing homelessness or housing instability.
• Coordinate family intake, communication, transportation arrangements, and connections to district and community resources.
• Maintain confidential student records and assist with required documentation, data collection, and program reporting.

4. Homebound and Hospitalized Instruction Coordination

• Coordinate administrative processes for homebound and hospitalized instruction, including referrals, documentation, scheduling, and communication.
• Collaborate with families, building administrators, and instructional personnel to support service delivery and student transitions.
• Maintain confidential student records, track instructional services, and support applicable program reporting requirements.

5. English Language Learner (ELL) Program Coordination

• Support student identification, registration, Home Language Survey reviews, language proficiency screening coordination, and required documentation.
• Coordinate family intake, communication, interpretation and translation services, and connections to appropriate district resources.
• Collaborate with ELL staff and district personnel to maintain program records, coordinate assessments, monitor required processes, and support state and federal reporting.

6. Administrative Coordination, Communication, and Records Management

• Maintain accurate and confidential student records, program documentation, tracking systems, and administrative workflows.
• Coordinate meetings, family communications, reports, and other administrative activities to support efficient district operations.
• Collaborate with district departments to improve processes, strengthen family engagement, and perform other related duties as assigned.

Note: The above description is intended to be illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Notice of Nondiscrimination The District does not discriminate on the basis of race, color, national origin, ethnicity, religion, sex, age, height, weight, familial status, marital status, military service, veteran status, genetic information, disability, or any other legally protected basis, and prohibits unlawful discrimination, including harassment and retaliation, in any education program or activity that it operates, including in admission and employment. The District's Non-discrimination, Anti-Harassment, and Non-Retaliation Policy and Grievance Procedures are listed within Board Policy.