ACCOUNTING & OFFICE ADMINSTRATIVE SUPPORT (PART-TIME)

About Jefferson East Jefferson East, Inc. (JEI) is a Detroit-based nonprofit organization dedicated to making Detroit’s East Jefferson corridor and its neighborhoods regionally competitive and business-friendly, with equitable economic opportunities for its residents and businesses. We grow Detroit’s East Jefferson corridor and its neighborhoods through facilitative leadership, collaborative partnership, and innovative and impactful programming. We represent five distinct neighborhoods along the East Jefferson corridor. Position Summary Jefferson East, Inc. is seeking a detail-oriented and organized part-time accounting and office administrative support person. As a member of administration team, you will be responsible for accounts payable, accounts receivable, supporting accounting work and general office administration for Jefferson East, Inc. (JEI).

Job Description

Accounts Payable

Own and manage accounts payable pay cycle, including the following responsibilities:

• Retrieve vendor bills from various online portals and organizational accounts payable emails
• Process vendor bills through accounts payable workflow
• Provide reports to leadership for bill payment selection
• Process ACH payments to vendors
• Process credit card bills, insuring Credit Card Use Policy and Receipt Submissions are being followed
• Review and confirm administrative operating expense bills are accurate within contract and or standard billing terms (rents, office supplies, IT services, etc.)
• Respond to vendor and staff inquiries
• Review and reconcile invoice discrepancies
• Address vendor, payment and/or staff issues with leadership in a timely manner
• Prepare 1099s
• Monitor and collect updated certificates for insurance and/or other documentation requirements for vendors Support grant reporting requirements by providing reports as necessary to program team

Accounts Receivable

Own and manage accounts receivable, including the following responsibilities:

• Create and email invoices to tenants and grantors
• Create invoices for grant reimbursements/funding, based on information provided by program team or leadership
• Apply payments to invoices
• Address and respond to tenant, funders and staff inquiries

Accounting

Own and manage the following responsibilities:

• Record payroll journal entry monthly
• Record Marlborough Apartments rental activity monthly (provided by management company)
• Tracking reimbursable grant balances available
• Reconciliation of DTE EEA rebate program expenditures and rebates, to determine revenue amounts
• Support month-end and/or quarterly financial statement preparation, which may include bank reconciliations, review of general ledger transactions for accuracy, workpaper reconciliations, etc.
• Compile grant reimbursement packages, utilizing 3rd party platforms, predefined templates and processes

Office Administration

Own and manage the following responsibilities:

• Maintain administrative contracts and log, including vendor, item/service, renewal dates, rates, etc.; notifying CFO when contracts are coming due for renewal and/or review of items/services should be reviewed
• Support onboarding/exiting staff in terms of technology
• Point of contact for headquarters equipment servicing
• Supply ordering
• Board and staff meeting setup
• Liaison with headquarters building staff

Skills & Attributes

• Computer: Strong accounting software skills (Sage Intacct a plus), strong proficiency in Excel
• Strong attention to detail
• Strong analytical, independent problem-solving and critical thinking skills; and ability to work with and reconcile numbers
• Ability to work independently with minimal supervision, and meet established deadlines with high levels of accuracy
• Self-starter. Thinks not only of the tasks at hand but the sequence of future tasks and deliverables
• Excellent organizational, verbal and written communication skills
• Ability to be the gate keeper for organization’s policies and internal controls

Education & Experience

• Minimum Associate Degree of Accounting or Business, or equivalent experience
• At least 5 years of relevant experience
• Preferred, not required, working in a multi-entity or location organization

Compensation

• PART-TIME, HYBRID IN-OFFICE/WORK FROM HOME
• Approximately 10-15 hours per week, with approximately 12 additional hours at quarter end and 6-10 at year end
• Pay rate is $27.50 per hour

Note: This job announcement will stay posted until the position is filled.