Creative Project Coordinator

Job Title:

Coordinator, Creative Project

Department:

Creative

Master Department:

Marketing

Report to:

Associate Vice President of Brand & Creative

Effective Date:

October 29, 2026

FLSA Exempt Status:

​​Exempt​

Company Overview:

DreamFields is built on a bold mission: disrupting the industry through a lifestyle brand that blends cannabis, culture, and unforgettable moments. Driven by Jeeter, the nation's #1 pre-roll brand, we combine creative excellence with cutting-edge operations to build one of the most loved workplaces in cannabis. As we continue to scale nationally across the USA and internationally in Canada, our growing team is fueling the next chapter of DreamFields' success.

Job Summary:

The Creative Project Coordinator manages the daily flow of creative requests through Jeeter's established Asana system, supporting sales, marketing, digital, events, and other departments. This hands-on role requires strong organization, troubleshooting skills, proactive follow-through, and extensive Asana experience. Candidates should understand creative file types, Adobe Creative Suite, and basic web and video production requirements.

Duties/Responsibilities:

• Turn incoming requests into clear creative briefs, confirming deliverables, specifications, deadlines, and requirements before assignment.
• Coordinate assignments with creative leads, ensuring each task has an owner and clear next steps.
• Track requests through assignment, production, revisions, and client delivery.
• Prioritize competing deadlines, identify blockers early, and proactively follow up to keep work moving.
• Keep task details, feedback, approvals, and delivery links current in Asana.
• Consolidate revisions and follow up on outstanding feedback and approvals.
• Confirm approved assets are delivered and accessible before closing tasks.
• Communicate status updates and escalate priority conflicts, capacity concerns, scope changes, and delays.
• Reinforce the established intake process and flag recurring issues to management.

Required Skills/Abilities:

• 5+ years in project coordination, creative operations, or creative project management.
• Advanced Asana proficiency, including intake queues, assignments, timelines, and task dependencies.
• Strong organization, communication, troubleshooting, and follow-through across multiple teams.
• Copywriting experience and the ability to write clear creative briefs.
• Familiarity with digital ads, social assets, web banners, video, and event deliverables.
• Working knowledge of print requirements: bleed, resolution, dielines, and print-ready file formats.
• Spanish proficiency is a plus for collaboration with overseas team members.

Education and Experience:

• Bachelor's degree in marketing, communications, business administration, graphic design, or a related field preferred; an equivalent combination of relevant education and professional experience will be considered.
• At least 5 years of experience in project coordination, creative operations, or creative project management, preferably within an in-house creative team, marketing department, or agency.
• Demonstrated hands-on experience using Asana to manage request intake, assignments, timelines, dependencies, revisions, approvals, and final asset delivery.
• Experience developing creative briefs, consolidating stakeholder feedback, and coordinating multiple projects across creative and cross-functional teams.
• Experience coordinating digital, print, web, video, or event deliverables, with working familiarity with Adobe Creative Suite, creative file formats, and production specifications.

Physical Requirements:

• This position requires frequent travel throughout an assigned geographic territory and the ability to stand, walk, and remain active for extended periods while conducting sales calls, product demonstrations, promotional events, and retail merchandising activities.
• The role requires the ability to lift, carry, transport, and set up marketing and sales materials, displays, and event equipment weighing up to 25-50 pounds; operate a motor vehicle safely; and work in a variety of indoor and outdoor environments.
• Employees must be able to use computers, mobile devices, and CRM systems regularly, communicate effectively with customers and team members, and perform all essential job functions with or without reasonable accommodation.
• Must be 21 years of age or older.

Work Schedule (Exempt):

• This is a full-time, exempt position. The role requires flexibility to work the hours necessary to meet business needs, which may include extended hours, weekends, and holidays. Work schedules and expectations may be adjusted based on operational priorities and organizational demands.

Travel Requirements:

• Limited Travel (Up to 10%) Occasional travel is required for meetings, training, conferences, customer visits, or special projects. Travel is infrequent and typically planned in advance.

Allergen Info:

Positions in our production facilities may lead to regular exposure to cannabis plant material, dust, and other potential allergens. Individuals with sensitivity to pollen, molds, or strong odors may experience discomfort. Appropriate personal protective equipment (PPE) is provided and required.

EEOC:

DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.