MAINTENANCE ADMINISTRATION CLERK

Description

Position at JBS USA

POSITION ANNOUNCEMENT

POSITION:Maintenance Administration Clerk DEPARTMENT:Maintenance LOCATION:Ottumwa SALARY CLASS:Non-Exempt

Purpose and Scope: We are seeking a highly skilled and experienced Maintenance Administration Clerk to be administrative and clerical support to the Maintenance Department at our pork processing plant in Ottumwa, IA. This position is responsible for maintaining maintenance records, processing work orders, tracking preventive maintenance activities, managing inventory documentation, preparing reports, and supporting departmental compliance efforts. The role requires strong organizational skills, attention to detail, and the ability to work effectively with maintenance personnel, production teams, vendors, and management.

Essential Duties and Responsibilities:

 Administrative Support

• Provide day-to-day administrative support to the Maintenance Management and maintenance team.
• Maintain accurate maintenance records, files, logs, and documentation.
• Prepare, distribute, and file maintenance reports, correspondence, and departmental communications.
• Answer and direct phone calls, emails, and inquiries related to maintenance operations.
• Schedule meetings, training sessions, and maintenance-related activities.

 Work Order Management

• Enter, update, and close work orders within SAP.
• Monitor work order status and follow up with maintenance technicians on completion.
• Ensure maintenance records are complete, accurate, and filed appropriately.
• Generate work order reports and key performance metrics as requested.

 Preventive Maintenance Support

• Assist with scheduling and tracking preventive maintenance activities.
• Monitor compliance with preventive maintenance schedules.
• Prepare reports regarding overdue work orders and maintenance backlogs.
• Maintain documentation required for audits and regulatory compliance.

 Inventory and Purchasing Support

• Assist with tracking maintenance inventory, spare parts, and supplies.
• Maintain records of parts usage and inventory levels.
• Coordinate with vendors regarding orders, deliveries, and invoices.
• Verify receiving documentation and maintain purchasing records.

 Reporting and Data Management

• Compile maintenance performance data and prepare weekly and monthly reports.
• Maintain departmental spreadsheets, databases, and tracking systems.
• Assist in analyzing maintenance metrics such as downtime, preventive maintenance completion rates, and inventory usage.
• Generate reports for management meetings and operational reviews.

 Compliance and Documentation

• Maintain records required for food safety, safety, environmental, and regulatory compliance.
• Ensure maintenance documentation is organized and audit-ready.
• Assist with document control procedures and records retention requirements.
• Support internal and external audits as needed.

 Other Duties

• Assist with special projects and departmental initiatives.
• Support training record administration and tracking.
• Perform other duties as assigned.

This job description is intended to describe the general nature and level of work being performed and is not intended to be an exhaustive list of all responsibilities, duties, and qualifications required.

Qualifications:

• High School Diploma or GED required.
• Associate degree in Business Administration, Office Administration, or related field preferred.
• Minimum of 1-3 years of administrative experience, preferably in a maintenance, manufacturing, industrial, or production environment.
• Experience with SAP preferred.
• Experience with purchasing, inventory control, or maintenance administration is a plus.
• Ability to work in a fast-paced, team-oriented environment.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Strong data entry and recordkeeping skills.
• Ability to work with maintenance management software (CMMS).
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to maintain confidentiality and professionalism.
• Strong customer service and interpersonal skills.
• Good attendance record and in good standing with the company (Less than 3 points, for internal candidates)

The applicant who fills this position will be eligible for the following compensation and benefits:

• Benefits: Vision, Medical, and Dental coverage begin after 60 days of employment;
• Paid Time Off: sick leave, vacation, and 6 company observed holidays;
• 401(k): company match begins after the first year of service and follows the company vesting schedule; and
• Incentive Pay: This position is eligible to participate in the Company’s annual bonus plan, the amount of bonus varies and is subject to the standard terms and conditions of the incentive program;

This position does not have an application deadline. We will continue to recruit until the position has been filled. The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct drug, alcohol, and background checks for all new team members post-offer and prior to the start of employment. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work. About us: JBS USA is a leading global provider of diversified, high-quality food products, including a portfolio of well-recognized brands and innovative, easy-to-use food solutions. We process, prepare, package and deliver fresh and value-added premium meat, poultry and retail-ready food products for customers in approximately 100 countries on six continents. We are also the majority shareholder of Pilgrim’s, the largest poultry company in North America. JBS USA employs more than 100,000 team members, and our corporate office is located in beautiful Greeley, Colorado, where our 1,200 team members onsite enjoy more than 300 days of sunshine a year. Our mission: To be the best in all that we do, completely focused on our business, ensuring the best products and services to our customers, a relationship of trust with our suppliers, profitability for our shareholders and the opportunity of a better future for all of our team members. Our core values: Availability, Determination, Discipline, Humility, Ownership, Simplicity, Sincerity

Position is not eligible for sponsorship of external candidates. Applications without a resume will be disqualified.

JBS offers a full range of benefits including health care, life insurance, and a 401 (K) plan.

JBS is an equal opportunity employer.

EOE, including disability/vet

Our foundation & our strength is in our values DETERMINATION | SIMPLICITY | AVAILABILITY | HUMILITY | SINCERITY | DISCIPLINE | OWNERSHIP