Accounting and Payroll Specialist

Accounting and Payroll Specialist Location: Remote, West Michigan area preferred Schedule: Full-time; Monday-Friday 8:30am-5pm EST Position Summary: The Accounting & Payroll Specialist is responsible for supporting the company's accounting and payroll functions, within a contract staffing environment. This role oversees day-to-day accounting activities, payroll administration, financial reporting and recordkeeping, while also supporting employee onboarding, benefits administration, timekeeping, and employee records. Key Responsibilities: - Oversee full-cycle accounting operations, including accounts payable, accounts receivable, invoicing, payroll accounting, financial reporting, and monthly bank reconciliations within QuickBooks Desktop. - Review payroll-related deductions, garnishments, insurance deductions, time off, and other payroll information and resolve discrepancies before payroll is finalized. - Track and calculate recruiter commissions using Excel, supporting accurate compensation, expense tracking, and reporting. - File state unemployment and withholding tax reports for zero-tax liability states and maintain supporting records for compliance. - Prepare year-end 1095-C and 1099 tax documents and maintain accurate year-end reporting records. - Manage 401(k) contribution tracking and related payroll/accounting activity through Paychex. - Research and resolve accounting discrepancies and support management with financial information, reconciliations, reporting, and accounting-related projects. - Maintain organized financial records and supporting documentation while coordinating accounting information across payroll, billing, operations, and management. - Maintain accurate accounting and contractor records for benefits, insurance, and payroll-related administration. - Coordinate cross-functional projects and support compliance-related accounting and administrative activities. - Manage foreign entity registrations and annual reporting requirements across 25+ states, maintaining organized records and tracking filing deadlines. - Lead the onboarding process, including distribution and collection of new hire paperwork and conducting employee orientations. - Review and verify employee timecards to ensure accurate payroll processing. - Serve as primary HR and payroll contact for contract employees, addressing inquiries and resolving issues promptly. - Monitor business insurance policies and coordinate timely renewals to maintain compliance. - Facilitate open enrollment by collecting and processing employee insurance elections. - Coordinate with legal counsel to gather documentation and support VISA application processes. - Maintain accurate and up-to-date employee records and HR databases. - Administer company systems and technology, including laptop setup, IT troubleshooting, software licensing, system backups, and QuickBooks, Paychex, and database maintenance. Qualifications: - Experience with Paychex or a comparable provider required. - Experience processing multi-state payroll required. - Experience with QuickBooks preferred. - Experience with SpringAhead preferred. - Experience administering background checks and drug screens through ScoutLogic or a comparable provider preferred. - Experience within a contract staffing, recruiting, or similar environment preferred. - Strong attention to detail and ability to identify and resolve discrepancies. - Ability to manage multiple recurring deadlines and priorities. - Ability to maintain confidentiality when handling employee, payroll, and financial information. Interested Candidates please apply on our we