Production & Estimating Administrator

JB Roofing, a Tecta America commercial roofing company, was established in 1970 and we built our business and reputation on doing what’s right for our customers, in the customer’s expected time frame, and with lasting quality. Today with more than 80 employees and a management team in place that has over 100 years of experience. JB Roofing is currently seeking a Production & Estimating Administrator to join our Commercial Roofing Production team. The Production & Estimating Administrator will provide comprehensive administrative support to all departments, with a focus on the estimating and production departments, regarding the day-to-day operations of the operating unit. It will serve as a resource for the President, by providing information, answering questions and assisting with administrative projects as needed. This is a full time, onsite position that reports to the Director of Production.

Job Functions:

• Plan, organize, and support assigned projects from start to finish.
• Prepare quotes, proposals, and other sales-related documents.
• Create purchase orders and help manage material purchases.
• Coordinate material deliveries, equipment rentals, and other job needs.
• Adjust priorities as business needs change.
• Communicate issues quickly with vendors, customers, and team members.
• Keep project information accurate and up to date.
• Enter and maintain data in company systems and databases.
• Prepare project submittals and other required documentation.
• Manage multiple tasks and projects while meeting deadlines.
• Identify potential roadblocks and communicate them early.
• Follow company policies, procedures, and safety guidelines.
• Track job-related orders and ensure timely delivery of materials.
• Create professional documents, reports, and correspondence.
• Use company technology, software, and equipment effectively.
• Organize project information and make it easy to access and understand.
• Work independently and as part of a team.
• Maintain confidentiality and handle sensitive information professionally.
• Assist with Accounts Payable and other administrative tasks as needed.
• Answer and direct incoming phone calls and greet office visitors.
• Coordinate travel arrangements when required.
• Maintain conference rooms, reception areas, and common office spaces.
• Monitor office supply inventory and place orders as needed.
• Sort and distribute incoming mail and deliveries.
• Submit and follow up on building maintenance requests.
• Look for opportunities to support customers and generate new business.
• Perform other related duties as assigned.

Knowledge, Skills & Experience:

• High School Diploma or equivalent. College degree preferred.
• Knowledge of office-related practices and procedures
• Computer skills and knowledge of office software packages including Microsoft Office Suite
• Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associates
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
• Strong attention to detail
• Knowledge of business and management principles
• Previous experience with supporting a sales department

JB Roofing, a Tecta America Company, offers a comprehensive benefits package including medical, dental, vision, 401(k) with company match, paid time off, paid holidays, etc.