Office/Administrative Assistant

If you are interested in the position, apply in person with a resume at 12555 Energy Rd., Fort Morgan, CO, during business hrs. or online.

Office / Administrative Assistant

James Engineering James Engineering is a precision manufacturing company serving aerospace, defense, automotive, and industrial customers. This position is a hands-on support role responsible for helping keep customer orders, shipping, purchasing, inventory, and daily office operations moving efficiently.

This is not a sit-behind-a-desk receptionist position. The role requires regular movement between the office, shipping area, inventory locations, and shop floor throughout the day. We are looking for someone who is organized, dependable, detail-oriented, proactive, and able to stay on task in a fast-paced small-company environment. Primary Responsibilities Customer Orders & Shipping

• Pull parts for customer orders
• Create packing slips and shipping labels
• Package customer orders neatly and accurately
• Verify quantities and shipment contents before shipment
• Coordinate package drop-offs and shipments
• Follow up on urgent shipments and deliveries as needed
• Maintain professional presentation and cleanliness of outgoing shipments

Purchasing & Inventory Support

• Update purchase requisition and PO tracking sheets
• Monitor inventory levels during daily work activities
• Request vendor quotes for needed materials/items
• Follow up on urgent or late vendor shipments
• Receive incoming items and verify against purchase orders
• Report shortages or discrepancies immediately
• Put away inventory in designated locations

Office & Administrative Support

• Greet customers, vendors, and visitors
• Maintain organization and cleanliness of office, bathroom, and shipping areas • Assist with filing, organization, and general office support
• Support day-to-day operational needs as priorities shift

Operational Support Responsibilities As a small manufacturing company, team members often support a variety of operational needs throughout the day. This role requires flexibility, urgency, and a willingness to help keep operations moving efficiently.

Responsibilities may include:

• Local pickups and deliveries
• Driving to vendors or suppliers for urgent materials or parts
• Dropping off UPS, FedEx, or postal shipments
• Supporting time-sensitive production or customer needs as priorities shift • Assisting with general operational and logistical support tasks

Occasional local travel using a personal vehicle may be required. Mileage reimbursement will be provided for approved business-related travel. General Expectations

• Maintain reliable attendance and punctuality
• Communicate proactively regarding delays or issues
• Stay on task and manage priorities throughout the day
• Take initiative to identify and complete needed tasks
• Respond with urgency during customer or production-critical situations • Work professionally with team members across both office and shop environments

Work Environment & Physical Requirements This is an active role that requires regular movement between the office, shipping area, inventory locations, and shop floor throughout the day.

Responsibilities include:

• Pulling and packaging customer orders
• Receiving and stocking incoming shipments
• Organizing inventory and materials
• Frequent standing, walking, bending, and lifting

The role regularly involves lifting and moving packages and parts up to approximately 35 pounds. This position works in a fast-paced manufacturing environment where priorities can shift quickly based on customer and production needs.

Additional Requirements

• Valid driver’s license and reliable transportation
• Ability to occasionally travel locally for business-related pickups or deliveries Preferred Qualifications
• Prior experience in office administration, shipping, receiving, purchasing, inventory, or manufacturing support roles
• Familiarity with QuickBooks, Google Sheets, Excel, UPS.com, FedEx.com, or similar systems
• Strong organizational, communication, and follow-up skills
• Ability to manage multiple priorities and stay on task with minimal supervision

Additional Information This job description is not intended to be an all-inclusive list of responsibilities. As experience and company needs evolve, responsibilities may change or expand over time. Compensation will depend on experience, capability, reliability, and overall fit for the role.