FM-Executive Coordinator

Job Purpose:

• The Executive Coordinator at JAFCO is responsible for providing high-level administrative support to the executive team. This role involves coordinating executive communications, managing schedules, and facilitating the efficient operation of the executive office. The position requires a proactive approach to problem-solving, a keen attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities:

• Coordinate and manage executive schedules, including meetings, appointments, and travel arrangements.
• Serve as a liaison between the executive team and internal/external stakeholders, ensuring clear and effective communication.
• Prepare and edit correspondence, reports, and presentations for executive review.
• Organize and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in the preparation of departmental budgets and monitor expenditures.
• Maintain and organize confidential files and records, ensuring they are up-to-date and easily accessible.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and efficiency.
• Support special projects and initiatives as directed by the executive team, ensuring timely and successful completion.
• Foster a positive and collaborative work environment, contributing to team morale and productivity.

Qualifications

Required Education:

• Bachelor's degree in Business Administration, Management, or a related field.

Required Experience:

• Minimum of 3 years of experience in an executive support role, preferably within the financial or investment sector.
• Proven track record of managing complex schedules and coordinating high-level meetings.
• Experience in handling confidential information with discretion and professionalism.

Required Skills and Abilities:

• Exceptional organizational and multitasking abilities to manage multiple priorities efficiently.
• Strong written and verbal communication skills, with the ability to interact effectively with senior executives and stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with scheduling software.
• Ability to work independently and make informed decisions in a fast-paced environment.
• Demonstrated problem-solving skills and attention to detail.
• Strong interpersonal skills to build and maintain professional relationships.

EOE