Project Administrative Assistant (LSNA-Clayton, NC)

Support one of the largest and diverse technical solutions providers in the world and have a hand in helping in laying the foundation for human progress.

As a Project Administrative Assistant on our Turnover team at Clayton, NC, you will perform a wide variety of administrative and staff project support services as part of our Advanced Facilities group. Your role will be to support the team in maintaining and tracking databases and preparing reports. You’ll also be accountable for coordination of project deliverables, scheduling meetings, and calendar maintenance. Examples of your key responsibilities would include the following:

• Maintain and update turnover tracking tools, dashboards, and complex Excel spreadsheets supporting Mechanical Completion, Turnover, and Commissioning activities.
• Manage and maintain punch list, WTG (Work To Go), walkdown, and turnover databases in EIDA and other project management systems.
• Update and distribute turnover reports, progress metrics, forecasts, and status summaries.
• Track punch item status, verify supporting documentation, and follow up with responsible parties to obtain closure updates.
• Support preparation of turnover packages and turnover documentation deliverables.
• Maintain turnover records, document logs, meeting minutes, action item trackers, and project filing systems.
• Attend turnover meetings, capture meeting notes, action items, and maintain follow-up logs, including the use of AI-generated meeting transcripts.
• Provide administrative and clerical support to the Turnover Manager and Turnover Team.
• Perform other turnover-related duties based on need and capabilities.

Your strong organization skills and ability to communicate with staff at all levels - both orally and in writing will help us meet our client's objectives.

Join us and we’ll support you in developing your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

• College education or degree preferred, but not required
• 4+ years of experience supporting Construction projects.
• Familiarity with turnover management systems such as EIDA, or similar platforms.
• Advanced proficiency in Microsoft Office Suite, with strong expertise in Microsoft Excel (pivot tables, formulas, filtering, reporting, and data management).
• Experience managing large datasets and multiple tracking systems.
• Strong organizational and document management skills.
• Bilingual English/Spanish preferred.
• Ability to support typical onsite work hours of 7 am to 4 pm weekdays and support additional hours when required to meet project milestones, walkdowns, and turnover activities.

Ideally, you’ll also have:

• Pharmaceutical, Life Sciences, Biotech, Industrial, Manufacturing, or Data Center project experience.
• Excellent people skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Understanding of punch list management, turnover packages, system completion, and walkdown processes.
• Experience creating reports, dashboards, and project metrics.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks and work in a fast-paced project environment.
• Ability to learn and utilize project management and turnover software applications.
• Ability to work independently with multidisciplinary project teams.
• Ability to walk active construction sites and navigate uneven terrain safely.

#LifeSciences, #Bio/Pharma, #EPCMV, #globallifescience, #Construction, #Engineering

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.