Jobs in the United States

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Added 1 min ago
Communications Specialist III
California Institute Of Technology Jet Propulsion Laboratory
United States
Ability to think like a brand manager, concepting and driving impactful campaigns to elevate NASA and JPL projects and programs in the information environment.
Added 1 min ago
Senior R&D Engineering Project Manager - Data Solutions
Hoffman Enclosures, Inc.
Anoka, MN · Raleight, NC
nVent’s pay scale is based on the expected range of base pay for this job and the employee’s work location. Employee pay within this range will be based on a combination of factors…
Added 1 min ago
TV
Retail Key Holder - Full-Time
The Vitamin Shoppe
Flower Mound, TX
- Full-time
Tickets at Work/Working Advantage Program-Save money on hotels, movie tickets, Broadway and Vegas Shows, Theme Parks and much more!
Added 2 mins ago
MC
Care Manger
Monarch Communities
Wall Township, NJ
- $22 USD / hour
Ensures compliance with all Federal, State, and local regulations, as well as community policies and procedures.
Added 2 mins ago
Diesel Maintenance Shop Lead Tech
Republic Services
Ft Worth, TX
POSITION SUMMARY: Reporting to a Maintenance Supervisor or Maintenance Manager, the Maintenance Lead Technician provides direction to a group of technicians to ensure that all repairs and…
Added 3 mins ago
Lead LF Heavy Equipment Operator
Republic Services
Coyanosa, TX
POSITION SUMMARY: The Lead Landfill Operator is responsible for the safe operation of machinery and equipment at a recycling facility, landfill or transfer station. This position is…
Added 3 mins ago
Assistant Store Leader
The Kroger Co.
Lafayette, IN
Ensure store compliance and associate knowledge of federal, state, and local laws/enterprise policies
Added 3 mins ago
MH
Supervisor, Healthcare Services (REMOTE) - TX ONLY
Molina Healthcare
TX
- $66,456 to $129,590 USD / year
Ensures completion of staff quality audit reviews evaluates services provided, outcomes achieved and recommends enhancements/improvements for programs and staff development to ensure…
Added 3 mins ago
Assistant Store Leader
The Kroger Co.
Decatur, IL
Ensure store compliance and associate knowledge of federal, state, and local laws/enterprise policies
Added 3 mins ago
STORE MANAGEMENT/FRONT END DEPARTMENT LEADER
The Kroger Co.
Sun City, AZ
Adhere to all local, state and federal laws, and company guidelines.
Added 3 mins ago
Safety Technician
Trane Technologies
Haslet, TX
The Safety Technician will facilitate the development of a strong environmental health and safety culture within our manufacturing plant and support the implementation of programs,…
Added 3 mins ago
Radiologic Technologist / Diagnostic Imaging - League City
MD Anderson Cancer Center
League City, TX
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Added 3 mins ago
M
Sales Manager Part-time
Michaels
TEXARKANA, TX
- Part-time
Assist Store Manager in leading and managing adherence to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements.
Added 3 mins ago
STORE MANAGEMENT/E-COMMERCE SUPERVISOR
The Kroger Co.
Surprise, AZ
Confirm that associates are following local, state, and federal laws in addition to all food safety procedures and company guidelines
Added 3 mins ago
Assistant Store Leader
The Kroger Co.
Morton, IL
Ensure store compliance and associate knowledge of federal, state, and local laws/enterprise policies
Added 3 mins ago
Administrative Officer
Veterans Affairs, Veterans Health Administration
Harlingen, TX
Summary This position is assigned to the Education Service at the Texas Valley Coastal Bend Health Care System, and is integral to the effective oversight and management of the Service and…
Added 3 mins ago
Assistant Store Leader
The Kroger Co.
Peoria, IL
Ensure store compliance and associate knowledge of federal, state, and local laws/enterprise policies
Added 3 mins ago
PHARMACY/PHARMACIST ASST LEADER
The Kroger Co.
Beaumont, TX
Responsible for compliance with all local, state, and federal laws (including HIPAA) governing the practice of pharmacy for department.
Added 3 mins ago
Assistant Store Leader
The Kroger Co.
Ottawa, IL
Ensure store compliance and associate knowledge of federal, state, and local laws/enterprise policies
Added 3 mins ago
Military and Family Life Counselor - Temporary Backfill
Magellan Federal, Inc.
United States
The Assignment Ready Counselor (ARC) will provide coverage in short-term, surge and on demand situations resulting from the Military needs such as a post-deployment event or to cover an…
Added 3 mins ago
Military and Family Life Counselor - Temporary Backfill
Magellan Federal, Inc.
United States
The Assignment Ready Counselor (ARC) will provide coverage in short-term, surge and on demand situations resulting from the Military needs such as a post-deployment event or to cover an…
Added 3 mins ago
Assistant Store Leader
The Kroger Co.
Bourbonnais, IL
Ensure store compliance and associate knowledge of federal, state, and local laws/enterprise policies
Added 3 mins ago
Case Manager - PRN
Houston Methodist
Sugar Land, TX
Comprehensive knowledge of community resources, health care financial and payer requirements/issues, and eligibility for state, local and federal programs
Added 3 mins ago
W
Optical Associate, Non-Certified – Sam’s Club - PT
Walmart
BAYTOWN, TX
- $19.5 to $27.5 USD / hour
Processes member visits by scheduling and confirming appointments, following company policies, procedures, and applicable state and federal laws.
Added 3 mins ago
JC
Head Start Education Manager
Jefferson County
United States
- $106,436 to $110,436 USD / year
The Head Start Education Manager is a member of the Jefferson County Head Start leadership team and shares responsibility for program-wide strategy, integrated service delivery, compliance,…

Jacobs

Operations Administrative Coordinator - Pompano Beach, FL

Pompano Beach, FL, United States

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Job details

Experience: 3-5 years of administrative or office management experience.
Posting language: English
Posted: Nov 3, 2026

Original job description

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them - people.

The Operations Administrative Coordinator provides comprehensive administrative, fleet, property management, and operational support to the Jacobs Turnpike Roadway Maintenance program in the Pompano District. This role supports District Leadership, field operations, and departmental processes by ensuring smooth office operations, accurate data management, timely reporting, and adherence to Jacobs and FDOT requirements.

Key Responsibilities

Fleet Management
Serve as Jacob’s Fleet Manager for the Turnpike projects.
Track all vehicles, coordinate disposal of unneeded vehicles, and assist with new vehicle purchasing in accordance with Jacobs policies.
Ensure proper documentation, insurance, registration, gas cards, and maintenance cards for all vehicles.
Manage and follow up on all vehicle maintenance needs for staff assigned and pool vehicles.
Schedule pool vehicle use, maintenance, and preparation of new vehicles, including installation of safety equipment (light bars, tool boxes, decals, GPS, radios).
Collect monthly fleet mileage and update fleet administration systems.
Monitor pool vehicle condition and perform weekly inspections.
Send weekly email reminders regarding inspections and maintenance.
Coordinate fleet car washes
Maintain SunPass account, including vehicle/transponder/driver tracking and updates.
Provide driver maintenance assistance to reduce field staff downtime.
Manage any additional fleet needs for the Jacobs Turnpike projects.
Jacobs Systems & Purchasing Support
Enter and submit invoices in MyPayables; review vendor invoices for accuracy and route for payment.
Educate staff on items that can be purchased in accordance to our Turnpike contracts.
Receive shipments and verify purchase order accuracy.
Submit purchase orders and check requests.
Maintain data, update databases, and generate reports for leadership.
Fulfill Jacobs purchasing requirements for the Turnpike projects.
Serve as primary purchasing agent for office supplies, equipment, PPE, and materials.
Manage PPE inventory, maintain the safety closet, and ensure adequate stock levels.
Administrative Support & Office Operations
Provide administrative support to District Jacobs Leadership and District Maintenance Engineer.
Schedule meetings, create agendas, prepare summaries, and track action items.
Monitor deadlines, deliverables, and program documentation.
Maintain SharePoint sites (Roadway Maintenance and department sites), ensuring organized and up to date content.
Manage Roadway Outlook email groups, phone lists, and staff PTO schedules; notify management of conflicts.
Develop the Monthly Maintenance Report and publish to SharePoint.
Compile data and create the monthly On Call schedule.
Complete monthly expense reports when purchasing for staff.
Perform a variety of moderately complex office support tasks, including data compilation, report generation, correspondence, and workflow improvements.
Training, Documentation & Culture Support
Coordinate logistics, scheduling, communication, and participant support for Roadway training programs (e.g., GEC Training Academy, MOT).
Collect participant and staff feedback to support ongoing program improvements.
Encourage positive team culture through engagement in events, celebrations, and recognition efforts.
Support Senior Program Assistant / EM Coordinator as needed.
Maintain department process documentation and contribute to workflow enhancements.
Information Management & Operational Support
Maintain real time operational data to support situational awareness for daily operations.
Compile, track, review, and analyze information from multiple sources to support project and program needs.
Develop reports, timelines, tables, graphs, and presentations using PC and software tools with high proficiency.
Assigned delegate for the Workplace Contingency Plan Builder, ensuring data is updated as required.
Maintain organized digital and physical filing systems.
Property Damage Claims Administration
Research and submit General Liability, Bodily Injury, and Property Damage claims through FDOT CMS.
Prepare and upload claim packages, screenshots, documentation, and follow-up materials.
Handle insurer requests using police reports and coordinate submissions.
Provide guidance to the public on Turnpike claim submission procedures.
Relay claim payments to Tallahassee as needed.
Maintain accurate data and produce monthly and annual claims reports for leadership.
Property Management Coordination
Coordinate Roadway Maintenance FDOT property ownership transfers by submitting PMRs for changes in cost centers, descriptions, locations, and assigned users.
Maintain inventory records including serial numbers, locations, and descriptive details.
Serve as the primary contact for FDOT Roadway equipment inventory, obtain property decals, and maintain updated location and user records.
Scan and audit FDOT property during inventory review cycles.
Prepare property surplus documentation and submit final packages (with manager retaining final compliance authority).
Assist in property management activities to maintain accurate and compliant asset documentation.
Demonstrated ability to work independently, exercise judgment within established guidelines, and maintain confidentiality.
Valid Florida driver’s license (or ability to obtain one), with the ability to travel locally for fleet, property, or administrative purposes as needed.
Experience coordinating training, meetings, or events is preferred but not required.
Ability to lift and move office supplies, PPE, or small equipment when supporting field or inventory operations (typically under 25 lbs).

As an essential function of the position and as a business necessity, this role requires regular travel by motor vehicle to client sites, project locations, and other work-related destinations in connection with the performance of assigned duties and responsibilities. Accordingly, a valid driver's license and an acceptable driving record are required for this position. The OMFS business uses Telematics & Dash Cameras with our fleet of vehicles and all new hires will require a Telematics acknowledgement to be signed.

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you - and deliver the world’s most challenging Operations Management projects, together.

#OMFS #BIA #OurJacobs #BoldlyMovingForward #ChallengeAccepted

High school diploma or equivalent; associate degree or higher preferred.
3-5 years of administrative or office management experience.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience with SharePoint content management.
Excellent communication skills, both written and verbal.
Strong organizational skills and attention to detail; ability to manage multiple priorities in a fast‑paced environment.
Valid State Driver’s License with no major infractions

Working Conditions

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

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