Jobs in the United States

25+ jobs

Save this search

Added just now
Store Manager - Bench
Dollar Tree
Winston Salem, NC
Your natural leadership skills and ability to inspire teams to deliver exceptional customer service make you the right person for our Store Manager position. Join our team today and let’s…
Added just now
Store Manager
Dollar Tree
Charlotte, NC
Your natural leadership skills and ability to inspire teams to deliver exceptional customer service make you the right person for our Store Manager position. Join our team today and let’s…
Added just now
Store Manager - Bench
Dollar Tree
Charlotte, NC
Your natural leadership skills and ability to inspire teams to deliver exceptional customer service make you the right person for our Store Manager position. Join our team today and let’s…
Added just now
Store Manager - Bench
Dollar Tree
University Heights, OH
Your natural leadership skills and ability to inspire teams to deliver exceptional customer service make you the right person for our Store Manager position. Join our team today and let’s…
Added just now
Store Manager - Bench
Dollar Tree
Hilliard, OH
Your natural leadership skills and ability to inspire teams to deliver exceptional customer service make you the right person for our Store Manager position. Join our team today and let’s…
Added just now
Store Manager - Bench
Dollar Tree
Knoxville, TN
Your natural leadership skills and ability to inspire teams to deliver exceptional customer service make you the right person for our Store Manager position. Join our team today and let’s…
Added just now
Store Manager
Dollar Tree
Crowley, LA
Your natural leadership skills and ability to inspire teams to deliver exceptional customer service make you the right person for our Store Manager position. Join our team today and let’s…
Added just now
Store Manager
Dollar Tree
St. Louis, MO
Your natural leadership skills and ability to inspire teams to deliver exceptional customer service make you the right person for our Store Manager position. Join our team today and let’s…
Added just now
Store Manager
Dollar Tree
Kilgore, TX
Your natural leadership skills and ability to inspire teams to deliver exceptional customer service make you the right person for our Store Manager position. Join our team today and let’s…
Added just now
Store Manager
Dollar Tree
Kilgore, TX
Your natural leadership skills and ability to inspire teams to deliver exceptional customer service make you the right person for our Store Manager position. Join our team today and let’s…
Added just now
Store Manager
Dollar Tree
Winnsboro, TX
Your natural leadership skills and ability to inspire teams to deliver exceptional customer service make you the right person for our Store Manager position. Join our team today and let’s…
Added just now
Store Manager
Dollar Tree
Greenville, TX
Your natural leadership skills and ability to inspire teams to deliver exceptional customer service make you the right person for our Store Manager position. Join our team today and let’s…
Added just now
Store Manager
Dollar Tree
Greenville, TX
Your natural leadership skills and ability to inspire teams to deliver exceptional customer service make you the right person for our Store Manager position. Join our team today and let’s…
Added just now
T
IAM Release Manager
TEKsystems
Irving, TX
- $55 to $70 USD / hour
…coordinationFacilitate communication between development, QA, operations, and business stakeholdersOversee quality gates, testing phases, and release readiness assessmentsCoordinate…
Added just now
Customer Success Manager (CSM) SAP Next Gen - SAP Academy for Customer Success - San Ramon (Hybrid)
SAP
San Ramon, CA
The SAP Academy for Customer Success is a development program designed for individuals with 1-3 years of professional experience.
Added 1 min ago
Supplier Quality Program Leader
Chromalloy
Oldsmar, FL · Phoenix, AZ · Carson City, NV · Windsor, CT · Newnan, GA · San Diego, CA · San Antonio, TX · Orangeburg, NY · Tampa, FL
We're looking for a Supplier Quality Program Leader to lead Chromalloy's enterprise supplier quality program and strengthen supplier performance across our aerospace manufacturing, repair,…
Added 1 min ago
Instrument & Controls Tech
DFW International Airport
DFW Airport, TX
…Regulations Part 1500 et al., and DFW Airport’s Airport Security Program within thirty (30) days from date of employment and maintain qualification for a SIDA badge upon each badge…
Added 2 mins ago
CC
Senior Manager, Environmental Sustainability Programs
Carrier Corporation
Remote, United States
- $117,500 to $234,500 USD / year
Sustainability Strategy and Program Leadership
Added 2 mins ago
Vice President, Sales - Auto Lending
Default Brand
Las Vegas, NV
As WFI’s Sales leader, the Vice President of Sales will have overall leadership responsibility for the Sales organization and will play a critical role in driving the company's growth…
Added 2 mins ago
SA
Environmental Services and Event Support Lead
Seattle Art Museum
Seattle, WA
- $51,809 to $57,268 USD / year
…a bold, dynamic hub of creativity, belonging, and cultural leadership, shaping the future of art and community. Embracing new ways of engaging communities and seeking innovative…
Added 2 mins ago
SA
Environmental Services and Event Support Assistant
Seattle Art Museum
Seattle, WA
- $23.44 USD / hour
…a bold, dynamic hub of creativity, belonging, and cultural leadership, shaping the future of art and community. Embracing new ways of engaging communities and seeking innovative…
Added 4 mins ago
Branch Manager, US Pest
RNA Rentokil North America
Reno, NV
Play a supporting and auditing role with operations, sales, and office leadership positions
Added 4 mins ago
Sr. Manager, Technical UAT & Integration Test Manager, Core & Digital Banking
Ignite Banking
Remote, United States
You run testing the way a technical program manager runs a program. When a critical project milestone depends on a result, or a vendor disputes critical issues, you get hands-on to check it…
Added 4 mins ago
CG
Operations Intern, Canteen /Sheboygan, WI
Compass Group
SHEBOYGAN, WI
- $18 USD / hour
As a Canteen intern, you’ll support daily operations and contribute to meaningful projects. Responsibilities may include:
Added 4 mins ago
CG
Operations Intern, Canteen / Milwaukee, WI
Compass Group
NEW BERLIN, WI
- $18 USD / hour
As a Canteen intern, you’ll support daily operations and contribute to meaningful projects. Responsibilities may include:

Jacobs

Operations Administrative Coordinator - Pompano Beach, FL

Pompano Beach, FL, United States

Apply About employer

Applications open in a new tab.

Job details

Experience: 3-5 years of administrative or office management experience.
Posting language: English
Posted: Nov 3, 2026

Original job description

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them - people.

The Operations Administrative Coordinator provides comprehensive administrative, fleet, property management, and operational support to the Jacobs Turnpike Roadway Maintenance program in the Pompano District. This role supports District Leadership, field operations, and departmental processes by ensuring smooth office operations, accurate data management, timely reporting, and adherence to Jacobs and FDOT requirements.

Key Responsibilities

Fleet Management
Serve as Jacob’s Fleet Manager for the Turnpike projects.
Track all vehicles, coordinate disposal of unneeded vehicles, and assist with new vehicle purchasing in accordance with Jacobs policies.
Ensure proper documentation, insurance, registration, gas cards, and maintenance cards for all vehicles.
Manage and follow up on all vehicle maintenance needs for staff assigned and pool vehicles.
Schedule pool vehicle use, maintenance, and preparation of new vehicles, including installation of safety equipment (light bars, tool boxes, decals, GPS, radios).
Collect monthly fleet mileage and update fleet administration systems.
Monitor pool vehicle condition and perform weekly inspections.
Send weekly email reminders regarding inspections and maintenance.
Coordinate fleet car washes
Maintain SunPass account, including vehicle/transponder/driver tracking and updates.
Provide driver maintenance assistance to reduce field staff downtime.
Manage any additional fleet needs for the Jacobs Turnpike projects.
Jacobs Systems & Purchasing Support
Enter and submit invoices in MyPayables; review vendor invoices for accuracy and route for payment.
Educate staff on items that can be purchased in accordance to our Turnpike contracts.
Receive shipments and verify purchase order accuracy.
Submit purchase orders and check requests.
Maintain data, update databases, and generate reports for leadership.
Fulfill Jacobs purchasing requirements for the Turnpike projects.
Serve as primary purchasing agent for office supplies, equipment, PPE, and materials.
Manage PPE inventory, maintain the safety closet, and ensure adequate stock levels.
Administrative Support & Office Operations
Provide administrative support to District Jacobs Leadership and District Maintenance Engineer.
Schedule meetings, create agendas, prepare summaries, and track action items.
Monitor deadlines, deliverables, and program documentation.
Maintain SharePoint sites (Roadway Maintenance and department sites), ensuring organized and up to date content.
Manage Roadway Outlook email groups, phone lists, and staff PTO schedules; notify management of conflicts.
Develop the Monthly Maintenance Report and publish to SharePoint.
Compile data and create the monthly On Call schedule.
Complete monthly expense reports when purchasing for staff.
Perform a variety of moderately complex office support tasks, including data compilation, report generation, correspondence, and workflow improvements.
Training, Documentation & Culture Support
Coordinate logistics, scheduling, communication, and participant support for Roadway training programs (e.g., GEC Training Academy, MOT).
Collect participant and staff feedback to support ongoing program improvements.
Encourage positive team culture through engagement in events, celebrations, and recognition efforts.
Support Senior Program Assistant / EM Coordinator as needed.
Maintain department process documentation and contribute to workflow enhancements.
Information Management & Operational Support
Maintain real time operational data to support situational awareness for daily operations.
Compile, track, review, and analyze information from multiple sources to support project and program needs.
Develop reports, timelines, tables, graphs, and presentations using PC and software tools with high proficiency.
Assigned delegate for the Workplace Contingency Plan Builder, ensuring data is updated as required.
Maintain organized digital and physical filing systems.
Property Damage Claims Administration
Research and submit General Liability, Bodily Injury, and Property Damage claims through FDOT CMS.
Prepare and upload claim packages, screenshots, documentation, and follow-up materials.
Handle insurer requests using police reports and coordinate submissions.
Provide guidance to the public on Turnpike claim submission procedures.
Relay claim payments to Tallahassee as needed.
Maintain accurate data and produce monthly and annual claims reports for leadership.
Property Management Coordination
Coordinate Roadway Maintenance FDOT property ownership transfers by submitting PMRs for changes in cost centers, descriptions, locations, and assigned users.
Maintain inventory records including serial numbers, locations, and descriptive details.
Serve as the primary contact for FDOT Roadway equipment inventory, obtain property decals, and maintain updated location and user records.
Scan and audit FDOT property during inventory review cycles.
Prepare property surplus documentation and submit final packages (with manager retaining final compliance authority).
Assist in property management activities to maintain accurate and compliant asset documentation.
Demonstrated ability to work independently, exercise judgment within established guidelines, and maintain confidentiality.
Valid Florida driver’s license (or ability to obtain one), with the ability to travel locally for fleet, property, or administrative purposes as needed.
Experience coordinating training, meetings, or events is preferred but not required.
Ability to lift and move office supplies, PPE, or small equipment when supporting field or inventory operations (typically under 25 lbs).

As an essential function of the position and as a business necessity, this role requires regular travel by motor vehicle to client sites, project locations, and other work-related destinations in connection with the performance of assigned duties and responsibilities. Accordingly, a valid driver's license and an acceptable driving record are required for this position. The OMFS business uses Telematics & Dash Cameras with our fleet of vehicles and all new hires will require a Telematics acknowledgement to be signed.

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you - and deliver the world’s most challenging Operations Management projects, together.

#OMFS #BIA #OurJacobs #BoldlyMovingForward #ChallengeAccepted

High school diploma or equivalent; associate degree or higher preferred.
3-5 years of administrative or office management experience.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience with SharePoint content management.
Excellent communication skills, both written and verbal.
Strong organizational skills and attention to detail; ability to manage multiple priorities in a fast‑paced environment.
Valid State Driver’s License with no major infractions

Working Conditions

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Apply About employer

Report this job