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Added 6 mins ago
Grinnell Singers Tour Manager Leader
Grinnell College
Grinnell, IA
…travel-related activities. Working together with Technical Associate Erik Jarvis, and Professor John Rommereim, the Tour Manager serves as the lead coordinator and supervisor, overseeing…
Added 17 mins ago
Associate Provost for Faculty and Academic Excellence (Internal Search)
Western Kentucky University
Bowling Green, KY
The Provost invites applications and nominations for an internal search for an Associate Provost for Faculty and Academic Excellence position. Reporting to the Provost and Vice President…
Added 17 mins ago
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Performance Supervisor
SIMOS
Florence, KY
- $49,176.58 to $61,740.72 USD / year
In the role of Performance Supervisor, you will be the leader of our associate staff. Critical to maintaining a positive and productive relationship with our associates, you are responsible…
Added 48 mins ago
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Warehouse Worker
Aerotek
Phoenix, AZ
- $19 USD / hour
Experience as an order puller, picker, packer, or general warehouse associate.
Added 48 mins ago
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Warehouse Associate
Aerotek
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- $23 USD / hour
Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people…
Added 52 mins ago
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HR Generalist
Newton Public Schools
Newton, MA
- $71,000 to $75,000 USD / year
Associate degree and at least three years of progressively responsible experience in human resources, personnel administration, or a related role. An equivalent combination of education and…
Added 55 mins ago
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Insurance & Benefits Operations Specialist
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- $68,000 to $75,000 USD / year
Industry: Marine Logistics, Terminal Operations & Port Services
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Huntington Ingalls Industries
Newport News, VA
Associate's Degree or other formal 2 year program and 2 years of relevant exempt experience or 4 years of relevant non-exempt experience
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DATABASE ADMINISTRATOR 2
Huntington Ingalls Industries
Newport News, VA
Associate's Degree or other formal 2 year program and 2 years of relevant exempt experience or 4 years of relevant non-exempt experience
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Associate's Degree or other formal 2 year program and 2 years of relevant exempt experience or 4 years of relevant non-exempt experience
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X42 MGR PRODUCT TRAINING 1
Huntington Ingalls Industries
Newport News, VA
Associate's Degree or other formal 2 year program and 2 years of relevant exempt experience or 4 years of relevant non-exempt experience
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PROJECT MANAGEMENT ANALYST 2
Huntington Ingalls Industries
Newport News, VA
Associate's Degree or other formal 2 year program and 2 years of relevant exempt experience or 4 years of relevant non-exempt experience
Added 1 hour ago
INSTRUCTIONAL DESIGNER 2
Huntington Ingalls Industries
Newport News, VA
One of the following may be used as equivalent to Associate's Degree to meet minimum qualifications:
Added 1 hour ago
Regional Clinical Sales Specialist, Trauma – (Northern Virginia) - Johnson & Johnson MedTech - Orthopaedics
J&J Family of Companies
Richmond, VA
…coverage of surgical cases, management of billing/purchase orders, logistics, and asset management. Works under close supervision by management and in close partnership with Sales…
Added 1 hour ago
Lead Child and Youth Program Assistant CY-02
Defense Logistics Agency
Richmond, VA
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HII
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Associate Degree in a Trade/Technical and 3 years of relevant manufacturing, shipbuilding, trade and/or military experience
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HII
Newport News, VA
Associate Degree in a Trade/Technical and 3 years of relevant manufacturing, shipbuilding, trade and/or military experience
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X68 FOREMAN-3RD SHIFT-$5,000 SIGN-ON BONUS
HII
Newport News, VA
Associate Degree in a Trade/Technical and 3 years of relevant manufacturing, shipbuilding, trade and/or military experience
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HII
Newport News, VA
Associate's Degree and 0 years of relevant experience
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HII
Newport News, VA
A program graduation certificate from an approved institution may be substituted for an Apprentice Certification, Associate's degree or other 2 year technical degree in relavent field and 1…
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K46/X43 PST FOREMAN-$5,000 SIGN-ON BONUS
HII
Newport News, VA
Associate Degree in a Trade/Technical and 3 years of relevant manufacturing, shipbuilding, trade and/or military experience
Added 1 hour ago
K46/X11 FOREMAN-2ND SHIFT-$5,000 SIGN-ON BONUS
HII
Newport News, VA
Associate Degree in a Trade/Technical and 3 years of relevant manufacturing, shipbuilding, trade and/or military experience
Added 1 hour ago
Logistics Coordinator
SIMOS
Hialeah Gardens, FL
We are seeking a highly organized and detail-oriented Logistics Generalist to coordinate domestic transportation and international container movements, ensuring the timely and efficient…
Added 1 hour ago
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You will be responsible for oversight of production, as well as securing the quality of all products, including logistics flow. Lead will also fulfill all general labor duties.

Jacobs

Operations Administrative Coordinator - Pompano Beach, FL

Pompano Beach, FL, United States

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Job details

Experience: 3-5 years of administrative or office management experience.
Posting language: English
Posted: Nov 3, 2026

Original job description

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them - people.

The Operations Administrative Coordinator provides comprehensive administrative, fleet, property management, and operational support to the Jacobs Turnpike Roadway Maintenance program in the Pompano District. This role supports District Leadership, field operations, and departmental processes by ensuring smooth office operations, accurate data management, timely reporting, and adherence to Jacobs and FDOT requirements.

Key Responsibilities

Fleet Management
Serve as Jacob’s Fleet Manager for the Turnpike projects.
Track all vehicles, coordinate disposal of unneeded vehicles, and assist with new vehicle purchasing in accordance with Jacobs policies.
Ensure proper documentation, insurance, registration, gas cards, and maintenance cards for all vehicles.
Manage and follow up on all vehicle maintenance needs for staff assigned and pool vehicles.
Schedule pool vehicle use, maintenance, and preparation of new vehicles, including installation of safety equipment (light bars, tool boxes, decals, GPS, radios).
Collect monthly fleet mileage and update fleet administration systems.
Monitor pool vehicle condition and perform weekly inspections.
Send weekly email reminders regarding inspections and maintenance.
Coordinate fleet car washes
Maintain SunPass account, including vehicle/transponder/driver tracking and updates.
Provide driver maintenance assistance to reduce field staff downtime.
Manage any additional fleet needs for the Jacobs Turnpike projects.
Jacobs Systems & Purchasing Support
Enter and submit invoices in MyPayables; review vendor invoices for accuracy and route for payment.
Educate staff on items that can be purchased in accordance to our Turnpike contracts.
Receive shipments and verify purchase order accuracy.
Submit purchase orders and check requests.
Maintain data, update databases, and generate reports for leadership.
Fulfill Jacobs purchasing requirements for the Turnpike projects.
Serve as primary purchasing agent for office supplies, equipment, PPE, and materials.
Manage PPE inventory, maintain the safety closet, and ensure adequate stock levels.
Administrative Support & Office Operations
Provide administrative support to District Jacobs Leadership and District Maintenance Engineer.
Schedule meetings, create agendas, prepare summaries, and track action items.
Monitor deadlines, deliverables, and program documentation.
Maintain SharePoint sites (Roadway Maintenance and department sites), ensuring organized and up to date content.
Manage Roadway Outlook email groups, phone lists, and staff PTO schedules; notify management of conflicts.
Develop the Monthly Maintenance Report and publish to SharePoint.
Compile data and create the monthly On Call schedule.
Complete monthly expense reports when purchasing for staff.
Perform a variety of moderately complex office support tasks, including data compilation, report generation, correspondence, and workflow improvements.
Training, Documentation & Culture Support
Coordinate logistics, scheduling, communication, and participant support for Roadway training programs (e.g., GEC Training Academy, MOT).
Collect participant and staff feedback to support ongoing program improvements.
Encourage positive team culture through engagement in events, celebrations, and recognition efforts.
Support Senior Program Assistant / EM Coordinator as needed.
Maintain department process documentation and contribute to workflow enhancements.
Information Management & Operational Support
Maintain real time operational data to support situational awareness for daily operations.
Compile, track, review, and analyze information from multiple sources to support project and program needs.
Develop reports, timelines, tables, graphs, and presentations using PC and software tools with high proficiency.
Assigned delegate for the Workplace Contingency Plan Builder, ensuring data is updated as required.
Maintain organized digital and physical filing systems.
Property Damage Claims Administration
Research and submit General Liability, Bodily Injury, and Property Damage claims through FDOT CMS.
Prepare and upload claim packages, screenshots, documentation, and follow-up materials.
Handle insurer requests using police reports and coordinate submissions.
Provide guidance to the public on Turnpike claim submission procedures.
Relay claim payments to Tallahassee as needed.
Maintain accurate data and produce monthly and annual claims reports for leadership.
Property Management Coordination
Coordinate Roadway Maintenance FDOT property ownership transfers by submitting PMRs for changes in cost centers, descriptions, locations, and assigned users.
Maintain inventory records including serial numbers, locations, and descriptive details.
Serve as the primary contact for FDOT Roadway equipment inventory, obtain property decals, and maintain updated location and user records.
Scan and audit FDOT property during inventory review cycles.
Prepare property surplus documentation and submit final packages (with manager retaining final compliance authority).
Assist in property management activities to maintain accurate and compliant asset documentation.
Demonstrated ability to work independently, exercise judgment within established guidelines, and maintain confidentiality.
Valid Florida driver’s license (or ability to obtain one), with the ability to travel locally for fleet, property, or administrative purposes as needed.
Experience coordinating training, meetings, or events is preferred but not required.
Ability to lift and move office supplies, PPE, or small equipment when supporting field or inventory operations (typically under 25 lbs).

As an essential function of the position and as a business necessity, this role requires regular travel by motor vehicle to client sites, project locations, and other work-related destinations in connection with the performance of assigned duties and responsibilities. Accordingly, a valid driver's license and an acceptable driving record are required for this position. The OMFS business uses Telematics & Dash Cameras with our fleet of vehicles and all new hires will require a Telematics acknowledgement to be signed.

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you - and deliver the world’s most challenging Operations Management projects, together.

#OMFS #BIA #OurJacobs #BoldlyMovingForward #ChallengeAccepted

High school diploma or equivalent; associate degree or higher preferred.
3-5 years of administrative or office management experience.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience with SharePoint content management.
Excellent communication skills, both written and verbal.
Strong organizational skills and attention to detail; ability to manage multiple priorities in a fast‑paced environment.
Valid State Driver’s License with no major infractions

Working Conditions

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

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