Jobs in the United States

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Added 1 min ago
Sr. Electrical Engineer, Prime Air Perception
Amazon.com Services LLC
Seattle, WA
We are hiring an Electrical Engineer responsible for owning the design, development, and verification of the Prime Air Drone Perception subsystem and ground based package loading…
Added 1 min ago
TT
Product Engineer, Full Stack
True Talent Solutions Partners
New York, NY
- $170,000 to $220,000 USD / year
Hybrid in New York, NY, with approximately three days per week in the office
Added 1 min ago
TT
Mechanical Design Engineer
True Talent Solutions Partners
San Francisco, CA
- $150,000 to $250,000 USD / year
…initial concept through working prototypes, helping turn robotic systems into practical infrastructure for data centre…
Added 4 mins ago
Staff Machine Learning Engineer - Vision AI
Toast
Remote, United States
We're looking for a Staff Machine Learning Engineer, Vision AI to build the platform and the products that bring it to restaurant operators. You'll own major parts of the system end to end,…
Added 7 mins ago
O
Principal Core Infrastructure Engineer - Physical Networking Automation and Tooling
Oracle
Nashville, TN
- $114,600 to $234,600 USD / year
As a Principal Core Infrastructure Engineer, you will design, build, and deliver scalable automation frameworks and advanced platforms that leverage AI/ML to drive operational excellence…
Added 8 mins ago
Graduate- Senior Engineer Digital Design
Infineon
San Jose
Graduation: Must have graduated or be completing degree requirements by the anticipated start date
Added 8 mins ago
Graduate- Engineer Digital Design
Infineon
San Jose
Added 11 mins ago
AI Engineer - US Remote
Maneva
Remote, United States
5+ years building and shipping ML systems, with focus on computer vision; BS/MS/PhD in CS, EE, or a related field, or equivalent experience.
Added 14 mins ago
Structural Dynamics Engineer 1
United Launch Alliance
Centennial, CO
…of rocket scientists and support employees combined with the systems and processes we use to pull them together. As a ULA employee, you'll have the opportunity to grow in your career while…
Added 17 mins ago
Implementation Engineer
Bask Health
Remote, United States
We're looking for an Implementation Engineer to help customers configure, test, troubleshoot, and launch Bask Health's platform.
Added 17 mins ago
Customer Engineer, Platform Implementations
Bask Health
Remote, United States
At Bask, we value engineers who enjoy working directly with customers, understand how software systems work, and take ownership of solving technical problems. Our customers include…
Added 17 mins ago
Customer Engineer, AI & Integrations
Bask Health
Remote, United States
At Bask, we value engineers who enjoy working directly with customers, understand how different software systems connect, and take ownership of solving technical problems. Our customers…
Added 18 mins ago
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MQE / Controls Engineer
BorgWarner Inc.
Dixon, IL
- $70,400 to $96,800 USD / year
…This role designs, develops, commissions, and improves control systems and automated equipment to enhance safety, quality, reliability, productivity, and customer satisfaction. The Controls…
Added 18 mins ago
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Applications Engineer, Sr.
Bosch
Lincolnshire, IL
- $130,000 to $144,000 USD / year
The Senior Applications Engineer serves as a technical leader and trusted advisor to customers, sales teams, and internal stakeholders in developing hydraulic solutions that meet complex…
Added 19 mins ago
Instrumentation & Controls Engineer SME – Hyperscale Data Centers
Jacobs
West Chicago, IL
Provide quality reviews of complex projects spanning building automation systems (BAS), industrial control systems (ICS), SCADA, EPMS, and critical facility monitoring and control platforms…
Added 19 mins ago
I&MS PROGRAM COORDINATOR - DIRECT HIRE AUTHORITY
Air Force Materiel Command
Scott AFB, IL
…primary purpose of this position is to serve as a senior civil engineer program manager in support of Air Mobility Command (AMC). Position supports MAJCOM Strategic and Non-Strategic CE…
Added 19 mins ago
Sr. Principal Systems Engineer - Integration & Test Lead
Northrop Grumman
Rolling Meadows, IL
As an Sr. Principal Integration & Test Engineer at Northrop Grumman, you will lead integration test programs and evaluate complex electronics systems from hardware/software design through…
Added 19 mins ago
Sr. Principal Motor Drive Engineer
Northrop Grumman
Rolling Meadows, IL
Northrop Grumman Mission Systems Sector (Targeting) is seeking an experienced motor drive engineer to design solutions for electromechanical servo systems. Tasks would include motor…
Added 19 mins ago
Plant Electrical and Instrumentation Engineer - Decatur, IL
ADM
Decatur, IL
Plant Electrical and Instrumentation Engineer, Corn Plant– Decatur, IL.
Added 19 mins ago
Member of Product Staff
Meta
Springfield, IL
Integrate data, usability studies, research, and market analysis into product strategies and requirements to enhance user satisfaction and improve engineer productivity.
Added 19 mins ago
Software Engineer (IBM Cognos)
Highmark Health
Springfield, IL
This job is an integral member of an agile software engineer team responsible for building complex scalable software applications across all digital channels to serve our customers. The…
Added 19 mins ago
Operations Security Engineer
ASM Research, An Accenture Federal Services Company
Springfield, IL
Role Description: The Security Engineer will support security initiatives focused on strengthening network and infrastructure security across the organization. This role will help develop…
Added 19 mins ago
Lead Director - Security Operations Center (SOC)
CVS Health
Springfield, IL
Ensure appropriate monitoring and threat detection coverage across critical systems, applications, and business services.
Added 20 mins ago
AI Engineer Agentic Systems - must be local in Pittsburgh, PA
System One
Pittsburgh, PA
…operations. These agents read documents and records, call business systems and APIs, carry out multi-step workflows, and hand off to people where judgment is needed. The first major project…
Added 20 mins ago
Technical Engineer
Highmark Health
Springfield, IL
Master's degree in Computer Science, Information Systems,Computer Engineering or related field.

Jacobs

Operations Administrative Coordinator - Pompano Beach, FL

Pompano Beach, FL, United States

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Job details

Experience: 3-5 years of administrative or office management experience.
Posting language: English
Posted: Nov 3, 2026

Original job description

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them - people.

The Operations Administrative Coordinator provides comprehensive administrative, fleet, property management, and operational support to the Jacobs Turnpike Roadway Maintenance program in the Pompano District. This role supports District Leadership, field operations, and departmental processes by ensuring smooth office operations, accurate data management, timely reporting, and adherence to Jacobs and FDOT requirements.

Key Responsibilities

Fleet Management
Serve as Jacob’s Fleet Manager for the Turnpike projects.
Track all vehicles, coordinate disposal of unneeded vehicles, and assist with new vehicle purchasing in accordance with Jacobs policies.
Ensure proper documentation, insurance, registration, gas cards, and maintenance cards for all vehicles.
Manage and follow up on all vehicle maintenance needs for staff assigned and pool vehicles.
Schedule pool vehicle use, maintenance, and preparation of new vehicles, including installation of safety equipment (light bars, tool boxes, decals, GPS, radios).
Collect monthly fleet mileage and update fleet administration systems.
Monitor pool vehicle condition and perform weekly inspections.
Send weekly email reminders regarding inspections and maintenance.
Coordinate fleet car washes
Maintain SunPass account, including vehicle/transponder/driver tracking and updates.
Provide driver maintenance assistance to reduce field staff downtime.
Manage any additional fleet needs for the Jacobs Turnpike projects.
Jacobs Systems & Purchasing Support
Enter and submit invoices in MyPayables; review vendor invoices for accuracy and route for payment.
Educate staff on items that can be purchased in accordance to our Turnpike contracts.
Receive shipments and verify purchase order accuracy.
Submit purchase orders and check requests.
Maintain data, update databases, and generate reports for leadership.
Fulfill Jacobs purchasing requirements for the Turnpike projects.
Serve as primary purchasing agent for office supplies, equipment, PPE, and materials.
Manage PPE inventory, maintain the safety closet, and ensure adequate stock levels.
Administrative Support & Office Operations
Provide administrative support to District Jacobs Leadership and District Maintenance Engineer.
Schedule meetings, create agendas, prepare summaries, and track action items.
Monitor deadlines, deliverables, and program documentation.
Maintain SharePoint sites (Roadway Maintenance and department sites), ensuring organized and up to date content.
Manage Roadway Outlook email groups, phone lists, and staff PTO schedules; notify management of conflicts.
Develop the Monthly Maintenance Report and publish to SharePoint.
Compile data and create the monthly On Call schedule.
Complete monthly expense reports when purchasing for staff.
Perform a variety of moderately complex office support tasks, including data compilation, report generation, correspondence, and workflow improvements.
Training, Documentation & Culture Support
Coordinate logistics, scheduling, communication, and participant support for Roadway training programs (e.g., GEC Training Academy, MOT).
Collect participant and staff feedback to support ongoing program improvements.
Encourage positive team culture through engagement in events, celebrations, and recognition efforts.
Support Senior Program Assistant / EM Coordinator as needed.
Maintain department process documentation and contribute to workflow enhancements.
Information Management & Operational Support
Maintain real time operational data to support situational awareness for daily operations.
Compile, track, review, and analyze information from multiple sources to support project and program needs.
Develop reports, timelines, tables, graphs, and presentations using PC and software tools with high proficiency.
Assigned delegate for the Workplace Contingency Plan Builder, ensuring data is updated as required.
Maintain organized digital and physical filing systems.
Property Damage Claims Administration
Research and submit General Liability, Bodily Injury, and Property Damage claims through FDOT CMS.
Prepare and upload claim packages, screenshots, documentation, and follow-up materials.
Handle insurer requests using police reports and coordinate submissions.
Provide guidance to the public on Turnpike claim submission procedures.
Relay claim payments to Tallahassee as needed.
Maintain accurate data and produce monthly and annual claims reports for leadership.
Property Management Coordination
Coordinate Roadway Maintenance FDOT property ownership transfers by submitting PMRs for changes in cost centers, descriptions, locations, and assigned users.
Maintain inventory records including serial numbers, locations, and descriptive details.
Serve as the primary contact for FDOT Roadway equipment inventory, obtain property decals, and maintain updated location and user records.
Scan and audit FDOT property during inventory review cycles.
Prepare property surplus documentation and submit final packages (with manager retaining final compliance authority).
Assist in property management activities to maintain accurate and compliant asset documentation.
Demonstrated ability to work independently, exercise judgment within established guidelines, and maintain confidentiality.
Valid Florida driver’s license (or ability to obtain one), with the ability to travel locally for fleet, property, or administrative purposes as needed.
Experience coordinating training, meetings, or events is preferred but not required.
Ability to lift and move office supplies, PPE, or small equipment when supporting field or inventory operations (typically under 25 lbs).

As an essential function of the position and as a business necessity, this role requires regular travel by motor vehicle to client sites, project locations, and other work-related destinations in connection with the performance of assigned duties and responsibilities. Accordingly, a valid driver's license and an acceptable driving record are required for this position. The OMFS business uses Telematics & Dash Cameras with our fleet of vehicles and all new hires will require a Telematics acknowledgement to be signed.

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you - and deliver the world’s most challenging Operations Management projects, together.

#OMFS #BIA #OurJacobs #BoldlyMovingForward #ChallengeAccepted

High school diploma or equivalent; associate degree or higher preferred.
3-5 years of administrative or office management experience.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience with SharePoint content management.
Excellent communication skills, both written and verbal.
Strong organizational skills and attention to detail; ability to manage multiple priorities in a fast‑paced environment.
Valid State Driver’s License with no major infractions

Working Conditions

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

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Jobs in the United States