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Added 3 mins ago
Senior Software Engineer (Data Engineering)
Workday, Inc.
CA · GA
You are a highly motivated and skilled Software engineer with a passion for data engineering and machine learning. You strive to apply technology to drive real impact on Workday's business…
Added 22 mins ago
BA
Data Engineer, Mid
Booz Allen Hamilton
Aurora, CO
- $61,900 to $141,000 USD / year
l intelligence means that there's more structured and unstructured data available today than ever before. As a data engineer, you know that organizing data can yield pivotal insights when…
Added 23 mins ago
NG
Technology Operations Engineer
Netrix Global
San Francisco, CA
- $75,000 to $90,000 USD / year
Netrix Global, award-winning provider of cybersecurity and end-to-end IT services, is seeking highly motivated, customer-focused Technology Operations Engineer supporting a premium…
Added 23 mins ago
Technology Operations Engineer
Netrix Global
Manhattan, NY
Netrix Global, award-winning provider of cybersecurity and end-to-end IT services, is seeking highly motivated, customer-focused Technology Operations Engineer supporting a premium…
Added 1 hour ago
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Modeling and Simulation Engineer
Booz Allen Hamilton
Colorado Springs, CO
- $86,800 to $198,000 USD / year
Design and tailor software solutions using high-level programming language such as Java, C++, and Python to inform modeling, wargaming, operational concepts and force design…
Added 1 hour ago
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Modeling and Simulation Engineer, Senior
Booz Allen Hamilton
Colorado Springs, CO
- $86,800 to $198,000 USD / year
new tools, scripts, and simulator features to improve operational scenario generation, data analysis, and simulation capability. Analyze USSF designs, requirements, research system…
Added 1 hour ago
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Computer Vision AI Engineer
Booz Allen Hamilton
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- $99,000 to $225,000 USD / year
lizing in computer vision to join our growing team for space solutions. In this role, you will leverage your expertise in AI, data science, and machine learning
Added 1 hour ago
Senior Software Engineer, Network Platform Security
Cisco
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Join the Infrastructure Engineering team as a Software Engineer and help redefine how networking problems are solved. You will develop innovative software for next-generation networking…
Added 1 hour ago
Senior Data Engineer, Network Platform
Cisco
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Cisco is reimagining how IT infrastructure is managed through secure, cloud-managed solutions. The Network Platform Data Science team helps turn Cisco’s rich, multifaceted customer and…
Added 1 hour ago
Site Quality Lead / Staff Quality Engineer
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Leverage quality system, product performance, customer feedback, complaint trends, and post-market data to identify emerging risks, drive systemic improvements, and influence product and…
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Sr HSE Engineer
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Northford, CT
…mission-critical challenges, enhancing the quality of life for people and communities around the world. We serve the building, industrial, and process sectors with a broad portfolio of…
Added 1 hour ago
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Scrum Master/project Manager
TEKsystems
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- $55 to $65 USD / hour
You will join a team of change agents who are responsible for coaching, teaching and guiding individuals, bringing to bear agile principles, practices and frameworks. You will partner with…
Added 1 hour ago
Research General Engineer
U.S. Coast Guard
New London, CT
Summary This vacancy is for a GS-0801-13, Research General Engineer located in the Department of Homeland Security, U.S. Coast Guard, CG R and D CENTER TECHNICAL DIVISION in NEW LONDON,…
Added 1 hour ago
Secure System Engineering Intern (Summer 2027)
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The end-to-end process of developing threat models and securing data through strict isolation and access controls.
Added 1 hour ago
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Electrical Engineer Manager
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- $99,200 to $165,400 USD / year
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Added 1 hour ago
Structures Engineer Intern (Summer 2027)(Onsite)
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middletown, CT
Cover validation testing (engine and rig) and data-reduction.
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Engineer I: Aftermarket Development Program (ADP)
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Engineering: Interpret engine manuals and technical data, develop and implement new repair processes, create detailed work instructions for shop floor employees, and resolve both routine…
Added 1 hour ago
Thermo-Fluids Engineer I (Onsite)
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east hartford, CT
Join our Mechanical Systems, Externals, and Nacelles (MSEN) engineering team as a Thermo-Fluids Engineer I, where you'll perform thermo-fluids analysis for gas turbine components used in…
Added 1 hour ago
Spatial Metrology Engineer - CMM
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Added 1 hour ago
Engineer - Asset Management (Hybrid Schedule)
Eversource Energy
Hartford, CT
The Engineer, Asset Management will have the primary responsibility for ensuring that the Eversource Business Strategy for the transmission program are optimally developed to provide the…
Added 1 hour ago
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Databricks Data Engineer
Eliassen Group
Hartford, CT
- $150,000 to $154,000 USD / year
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Added 1 hour ago
Senior Combustion Systems Engineer
OGE Energy Corp.
Oklahoma City, OK
Bachelors Degree in Engineering or PE & 5 years directly related engineering experience (which may include non-Engineer exp such as Engineering Internship, Design, Drafting, and Engineering…
Added 1 hour ago
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Databricks Data Engineer
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Oklahoma City, OK
- $150,000 to $154,000 USD / year
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Added 1 hour ago
Advanced Manufacturing Engineer Lead - P
FAITH TECHNOLOGIES INC
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Jacobs

Operations Administrative Coordinator - Pompano Beach, FL

Pompano Beach, FL, United States

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Job details

Experience: 3-5 years of administrative or office management experience.
Posting language: English
Posted: Nov 3, 2026

Original job description

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them - people.

The Operations Administrative Coordinator provides comprehensive administrative, fleet, property management, and operational support to the Jacobs Turnpike Roadway Maintenance program in the Pompano District. This role supports District Leadership, field operations, and departmental processes by ensuring smooth office operations, accurate data management, timely reporting, and adherence to Jacobs and FDOT requirements.

Key Responsibilities

Fleet Management
Serve as Jacob’s Fleet Manager for the Turnpike projects.
Track all vehicles, coordinate disposal of unneeded vehicles, and assist with new vehicle purchasing in accordance with Jacobs policies.
Ensure proper documentation, insurance, registration, gas cards, and maintenance cards for all vehicles.
Manage and follow up on all vehicle maintenance needs for staff assigned and pool vehicles.
Schedule pool vehicle use, maintenance, and preparation of new vehicles, including installation of safety equipment (light bars, tool boxes, decals, GPS, radios).
Collect monthly fleet mileage and update fleet administration systems.
Monitor pool vehicle condition and perform weekly inspections.
Send weekly email reminders regarding inspections and maintenance.
Coordinate fleet car washes
Maintain SunPass account, including vehicle/transponder/driver tracking and updates.
Provide driver maintenance assistance to reduce field staff downtime.
Manage any additional fleet needs for the Jacobs Turnpike projects.
Jacobs Systems & Purchasing Support
Enter and submit invoices in MyPayables; review vendor invoices for accuracy and route for payment.
Educate staff on items that can be purchased in accordance to our Turnpike contracts.
Receive shipments and verify purchase order accuracy.
Submit purchase orders and check requests.
Maintain data, update databases, and generate reports for leadership.
Fulfill Jacobs purchasing requirements for the Turnpike projects.
Serve as primary purchasing agent for office supplies, equipment, PPE, and materials.
Manage PPE inventory, maintain the safety closet, and ensure adequate stock levels.
Administrative Support & Office Operations
Provide administrative support to District Jacobs Leadership and District Maintenance Engineer.
Schedule meetings, create agendas, prepare summaries, and track action items.
Monitor deadlines, deliverables, and program documentation.
Maintain SharePoint sites (Roadway Maintenance and department sites), ensuring organized and up to date content.
Manage Roadway Outlook email groups, phone lists, and staff PTO schedules; notify management of conflicts.
Develop the Monthly Maintenance Report and publish to SharePoint.
Compile data and create the monthly On Call schedule.
Complete monthly expense reports when purchasing for staff.
Perform a variety of moderately complex office support tasks, including data compilation, report generation, correspondence, and workflow improvements.
Training, Documentation & Culture Support
Coordinate logistics, scheduling, communication, and participant support for Roadway training programs (e.g., GEC Training Academy, MOT).
Collect participant and staff feedback to support ongoing program improvements.
Encourage positive team culture through engagement in events, celebrations, and recognition efforts.
Support Senior Program Assistant / EM Coordinator as needed.
Maintain department process documentation and contribute to workflow enhancements.
Information Management & Operational Support
Maintain real time operational data to support situational awareness for daily operations.
Compile, track, review, and analyze information from multiple sources to support project and program needs.
Develop reports, timelines, tables, graphs, and presentations using PC and software tools with high proficiency.
Assigned delegate for the Workplace Contingency Plan Builder, ensuring data is updated as required.
Maintain organized digital and physical filing systems.
Property Damage Claims Administration
Research and submit General Liability, Bodily Injury, and Property Damage claims through FDOT CMS.
Prepare and upload claim packages, screenshots, documentation, and follow-up materials.
Handle insurer requests using police reports and coordinate submissions.
Provide guidance to the public on Turnpike claim submission procedures.
Relay claim payments to Tallahassee as needed.
Maintain accurate data and produce monthly and annual claims reports for leadership.
Property Management Coordination
Coordinate Roadway Maintenance FDOT property ownership transfers by submitting PMRs for changes in cost centers, descriptions, locations, and assigned users.
Maintain inventory records including serial numbers, locations, and descriptive details.
Serve as the primary contact for FDOT Roadway equipment inventory, obtain property decals, and maintain updated location and user records.
Scan and audit FDOT property during inventory review cycles.
Prepare property surplus documentation and submit final packages (with manager retaining final compliance authority).
Assist in property management activities to maintain accurate and compliant asset documentation.
Demonstrated ability to work independently, exercise judgment within established guidelines, and maintain confidentiality.
Valid Florida driver’s license (or ability to obtain one), with the ability to travel locally for fleet, property, or administrative purposes as needed.
Experience coordinating training, meetings, or events is preferred but not required.
Ability to lift and move office supplies, PPE, or small equipment when supporting field or inventory operations (typically under 25 lbs).

As an essential function of the position and as a business necessity, this role requires regular travel by motor vehicle to client sites, project locations, and other work-related destinations in connection with the performance of assigned duties and responsibilities. Accordingly, a valid driver's license and an acceptable driving record are required for this position. The OMFS business uses Telematics & Dash Cameras with our fleet of vehicles and all new hires will require a Telematics acknowledgement to be signed.

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you - and deliver the world’s most challenging Operations Management projects, together.

#OMFS #BIA #OurJacobs #BoldlyMovingForward #ChallengeAccepted

High school diploma or equivalent; associate degree or higher preferred.
3-5 years of administrative or office management experience.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience with SharePoint content management.
Excellent communication skills, both written and verbal.
Strong organizational skills and attention to detail; ability to manage multiple priorities in a fast‑paced environment.
Valid State Driver’s License with no major infractions

Working Conditions

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

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