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Benefits & Compensation Manager - Remote
GN Hearing Care Corporation
Shakopee, MN
- $100,000 to $145,000 USD / year
The Manager of Benefits & Compensation will have full oversite of the US employee benefits programs. Leads the strategy, design, and administration of benefit programs across the region.…
Added 1 min ago
Sales & Marketing Intern (Spring 2027)
GigFinesse
New York City, NY · NY
…communications. Working directly with our Strategic Partnerships Manager, this intern will support content development and research initiatives across the company, helping tell our story,…
Added 1 min ago
Employment Manager
JBS USA
Nacogdoches, TX
The Employment Manager plays a key role in supporting plant operations by leading and coordinating recruiting, staffing, and workforce planning efforts to attract and retain top talent.…
Added 2 mins ago
Communications Specialist III
California Institute Of Technology Jet Propulsion Laboratory
United States
Work with the Mission Communications Manager, Planetary Communications Lead, and the broader communications team to brainstorm new content, product ideas, and messaging campaigns.
Added 2 mins ago
Pricing Manager
Ontic Engineering & Manufacturing Inc
Chatsworth, CA
Our team is looking for a Pricing Manager at our Chatsworth, CA office- The Manager of Pricing will lead the pricing function responsible for developing and executing pricing strategies…
Added 2 mins ago
Vice President, Underwriting- West Region
BITCO INSURANCE COMPANIES
Lakewood, CO · Pasadena, CA
Old Republic Bitco is seeking a Vice President, Underwriting – Regional Manager to join our West Coast Region and Regional office located in Pasadena, CA. As a respected specialty insurer…
Added 2 mins ago
Project Superintendent
Posillico Civil, Inc.
Mission, TX
…Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects…
Added 2 mins ago
Project Manager
Posillico Civil, Inc.
Austin, TX
…Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects…
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Lead Foreman
Posillico Civil, Inc.
Houston, TX
…Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects…
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Sr HR Specialist, Executive Recruitment
World Bank Group
Washington, DC
…strategic recruitment and mobility related initiatives including program management, insightful and forward-looking analytics, process reengineering, while contributing to a positive…
Added 2 mins ago
EPC Project Manager
Quanta Power Solutions, LLC
Birmingham, AL
…infrastructure - from concept to commissioning, we execute complex power infrastructure projects with the speed, certainty, and operational excellence our customers depend…
Added 2 mins ago
Community Services Project Supervisor
City of Tucson
United States
…daily operations within assigned functional areas of the HCV program, ensuring compliance with federal regulations and agency policies. This position provides direct supervision to program…
Added 2 mins ago
Manager I, Engineering - Zero Trust Networking
Datadog
NY · Boston, MA
…production platform reliable and efficient. As an engineering manager, you'll grow a team of engineers, shape its roadmap alongside technical leaders, and drive adoption across Datadog's…
Added 3 mins ago
Tech Infra Program Manager, Infrastructure Capacity Management ,CDR Execution
Amazon Data Services, Inc.
Seattle, WA
Track record of program-managing complex, multi-stakeholder hardware or infrastructure delivery at scale.
Added 3 mins ago
Consumer Insights Manager: Tracking, Amazon Devices Consumer Insights & User Experience
Amazon.com Services LLC
Seattle, WA · Arlington, VA
The Amazon Devices research team seeks a strategic and passionate Consumer Insights Manager to manage the day-to-day operations for a multi-marketplace tracking research program. In this…
Added 3 mins ago
Principal TPM Operations Infrastructure Services Self-Service, Customer Experience Infrastructure
Amazon.com Services LLC
Austin, TX
We're looking for a Principal Technical Program Manager to define and launch a new program that connects how infrastructure is planned, ordered, and fulfilled across Amazon's global…
Added 3 mins ago
Sr Technical Program Manager, Selling Partner Trust
Amazon.com Services LLC
Tempe, AZ
Are you energized by solving complex technical challenges that span multiple teams and systems? Do you thrive when turning ambiguity into clear plans that deliver measurable results? We're…
Added 3 mins ago
Senior Product Marketing Manager, Ships & Boats
Saronic Technologies
Austin, TX
We are seeking a Senior Product Marketing Manager to own product marketing for our ships and boats: Corsair, Mirage and Marauder, as future vessels. This person will own the go-to-market…
Added 3 mins ago
Diesel Maintenance Shop Lead Tech
Republic Services
Ft Worth, TX
POSITION SUMMARY: Reporting to a Maintenance Supervisor or Maintenance Manager, the Maintenance Lead Technician provides direction to a group of technicians to ensure that all repairs and…
Added 3 mins ago
CNO Chief Nursing Officer Paducah KY
Vibra Travels
Lone Oak, KY
…and staff levels are appropriate to meet the immediate and complex needs of patients. The CNO is responsible for promoting the overall quality of nursing care while operating under the ANA…
Added 3 mins ago
CNO Chief Nursing Officer Paducah KY
Vibra Travels
Reidland, KY
…and staff levels are appropriate to meet the immediate and complex needs of patients. The CNO is responsible for promoting the overall quality of nursing care while operating under the ANA…
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CNO Chief Nursing Officer Paducah KY
Vibra Travels
Calvert City, KY
…and staff levels are appropriate to meet the immediate and complex needs of patients. The CNO is responsible for promoting the overall quality of nursing care while operating under the ANA…
Added 3 mins ago
VR
Lead Retail Operations
Vail Resorts
Frisco, CO
- $23 to $26.88 USD / hour
…serves as a key on-shift resource for the team and may act as Manager on Duty when designated. The Lead models excellent guest service, reinforces operating standards,and helps the shop…
Added 3 mins ago
MH
Supervisor, Healthcare Services (REMOTE) - TX ONLY
Molina Healthcare
TX
- $66,456 to $129,590 USD / year
Assists in implementing care management, utilization management, behavioral health, care transitions, LTSS and other program activities in accordance with regulatory, contract standards and…
Added 4 mins ago
Radiologic Technologist / Diagnostic Imaging - League City
MD Anderson Cancer Center
League City, TX
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.

Jacobs

Operations Administrative Coordinator - Pompano Beach, FL

Pompano Beach, FL, United States

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Job details

Experience: 3-5 years of administrative or office management experience.
Posting language: English
Posted: Nov 3, 2026

Original job description

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them - people.

The Operations Administrative Coordinator provides comprehensive administrative, fleet, property management, and operational support to the Jacobs Turnpike Roadway Maintenance program in the Pompano District. This role supports District Leadership, field operations, and departmental processes by ensuring smooth office operations, accurate data management, timely reporting, and adherence to Jacobs and FDOT requirements.

Key Responsibilities

Fleet Management
Serve as Jacob’s Fleet Manager for the Turnpike projects.
Track all vehicles, coordinate disposal of unneeded vehicles, and assist with new vehicle purchasing in accordance with Jacobs policies.
Ensure proper documentation, insurance, registration, gas cards, and maintenance cards for all vehicles.
Manage and follow up on all vehicle maintenance needs for staff assigned and pool vehicles.
Schedule pool vehicle use, maintenance, and preparation of new vehicles, including installation of safety equipment (light bars, tool boxes, decals, GPS, radios).
Collect monthly fleet mileage and update fleet administration systems.
Monitor pool vehicle condition and perform weekly inspections.
Send weekly email reminders regarding inspections and maintenance.
Coordinate fleet car washes
Maintain SunPass account, including vehicle/transponder/driver tracking and updates.
Provide driver maintenance assistance to reduce field staff downtime.
Manage any additional fleet needs for the Jacobs Turnpike projects.
Jacobs Systems & Purchasing Support
Enter and submit invoices in MyPayables; review vendor invoices for accuracy and route for payment.
Educate staff on items that can be purchased in accordance to our Turnpike contracts.
Receive shipments and verify purchase order accuracy.
Submit purchase orders and check requests.
Maintain data, update databases, and generate reports for leadership.
Fulfill Jacobs purchasing requirements for the Turnpike projects.
Serve as primary purchasing agent for office supplies, equipment, PPE, and materials.
Manage PPE inventory, maintain the safety closet, and ensure adequate stock levels.
Administrative Support & Office Operations
Provide administrative support to District Jacobs Leadership and District Maintenance Engineer.
Schedule meetings, create agendas, prepare summaries, and track action items.
Monitor deadlines, deliverables, and program documentation.
Maintain SharePoint sites (Roadway Maintenance and department sites), ensuring organized and up to date content.
Manage Roadway Outlook email groups, phone lists, and staff PTO schedules; notify management of conflicts.
Develop the Monthly Maintenance Report and publish to SharePoint.
Compile data and create the monthly On Call schedule.
Complete monthly expense reports when purchasing for staff.
Perform a variety of moderately complex office support tasks, including data compilation, report generation, correspondence, and workflow improvements.
Training, Documentation & Culture Support
Coordinate logistics, scheduling, communication, and participant support for Roadway training programs (e.g., GEC Training Academy, MOT).
Collect participant and staff feedback to support ongoing program improvements.
Encourage positive team culture through engagement in events, celebrations, and recognition efforts.
Support Senior Program Assistant / EM Coordinator as needed.
Maintain department process documentation and contribute to workflow enhancements.
Information Management & Operational Support
Maintain real time operational data to support situational awareness for daily operations.
Compile, track, review, and analyze information from multiple sources to support project and program needs.
Develop reports, timelines, tables, graphs, and presentations using PC and software tools with high proficiency.
Assigned delegate for the Workplace Contingency Plan Builder, ensuring data is updated as required.
Maintain organized digital and physical filing systems.
Property Damage Claims Administration
Research and submit General Liability, Bodily Injury, and Property Damage claims through FDOT CMS.
Prepare and upload claim packages, screenshots, documentation, and follow-up materials.
Handle insurer requests using police reports and coordinate submissions.
Provide guidance to the public on Turnpike claim submission procedures.
Relay claim payments to Tallahassee as needed.
Maintain accurate data and produce monthly and annual claims reports for leadership.
Property Management Coordination
Coordinate Roadway Maintenance FDOT property ownership transfers by submitting PMRs for changes in cost centers, descriptions, locations, and assigned users.
Maintain inventory records including serial numbers, locations, and descriptive details.
Serve as the primary contact for FDOT Roadway equipment inventory, obtain property decals, and maintain updated location and user records.
Scan and audit FDOT property during inventory review cycles.
Prepare property surplus documentation and submit final packages (with manager retaining final compliance authority).
Assist in property management activities to maintain accurate and compliant asset documentation.
Demonstrated ability to work independently, exercise judgment within established guidelines, and maintain confidentiality.
Valid Florida driver’s license (or ability to obtain one), with the ability to travel locally for fleet, property, or administrative purposes as needed.
Experience coordinating training, meetings, or events is preferred but not required.
Ability to lift and move office supplies, PPE, or small equipment when supporting field or inventory operations (typically under 25 lbs).

As an essential function of the position and as a business necessity, this role requires regular travel by motor vehicle to client sites, project locations, and other work-related destinations in connection with the performance of assigned duties and responsibilities. Accordingly, a valid driver's license and an acceptable driving record are required for this position. The OMFS business uses Telematics & Dash Cameras with our fleet of vehicles and all new hires will require a Telematics acknowledgement to be signed.

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you - and deliver the world’s most challenging Operations Management projects, together.

#OMFS #BIA #OurJacobs #BoldlyMovingForward #ChallengeAccepted

High school diploma or equivalent; associate degree or higher preferred.
3-5 years of administrative or office management experience.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience with SharePoint content management.
Excellent communication skills, both written and verbal.
Strong organizational skills and attention to detail; ability to manage multiple priorities in a fast‑paced environment.
Valid State Driver’s License with no major infractions

Working Conditions

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

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