Contracts & Procurement Administrator (Nassau County, NY)

Jacobs is seeking a highly organized and collaborative Contracts Administrator / Procurement Specialist to support the Nassau Community College procurement and contract administration functions. This position plays a critical role in ensuring the effective acquisition of goods and services, administration of contracts, compliance with applicable public procurement regulations, and stewardship of College resources.

The successful candidate will work closely with College departments, vendors, consultants, and stakeholders to facilitate procurement activities and manage contracts throughout their lifecycle. This role requires strong analytical skills, attention to detail, knowledge of public-sector procurement practices, and the ability to maintain productive working relationships across a diverse organization.

Responsibilities:

• Support the procurement and contract administration process for goods, services, professional services, and capital projects.
• Assist in the development, review, issuance, and administration of solicitations, including Requests for Proposals (RFPs), Invitations for Bids (IFBs), Requests for Qualifications (RFQs), and other procurement documents.
• Prepare, review, and process contract documents, amendments, renewals, purchase orders, and contract modifications.
• Coordinate procurement activities to ensure compliance with College policies, New York State regulations, SUNY requirements, and applicable public procurement standards.
• Evaluate vendor submissions for responsiveness and compliance with solicitation requirements.
• Monitor vendor and contractor performance and ensure contractual obligations are met.
• Review and process contractor and vendor invoices to ensure accuracy, compliance, and timely payment.
• Support budget tracking, cost analysis, and financial reporting related to procurement and contracts.
• Assist with contract negotiations and change management activities.
• Maintain contract files, procurement records, and documentation in accordance with audit and record retention requirements.
• Conduct contract closeout activities and ensure completion of all contractual obligations.
• Provide guidance to College departments regarding procurement procedures, contract requirements, and purchasing best practices.
• Collaborate with legal, finance, facilities, and operational teams to identify and mitigate contractual risks.
• Support internal and external audits and provide documentation as required.
• Bachelor's degree in Business Administration, Public Administration, Supply Chain Management, Finance, Accounting, Procurement, Construction Management, or a related field.
• Minimum of five (5) years of professional experience in procurement, purchasing, contract administration, grants administration, or a related field.
• Demonstrated knowledge of public-sector procurement practices and competitive solicitation processes.
• Experience preparing, reviewing, negotiating, and administering contracts.
• Knowledge of procurement regulations, contract terms and conditions, and compliance requirements.
• Experience with budget monitoring, financial reporting, and invoice processing.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite and enterprise procurement or financial management systems.

Ideally, you'll have:

• Experience working within a higher education institution, government agency, public authority, or municipal organization.
• Knowledge of New York State procurement regulations and public contracting requirements.
• Experience administering federally funded grants and contracts.
• Familiarity with e-procurement and contract management systems.
• Professional certifications such as Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), Certified Professional Contracts Manager (CPCM), or Certified Commercial Contracts Manager (CCCM).
• Experience supporting capital improvement, facilities, design, engineering, or construction-related procurements.
• Ability to work on-site at Nassau Community College's Garden City, New York campus.
• Occasional attendance at meetings, vendor presentations, procurement events, or project sites may be required.
• Nassau Community College is committed to creating a diverse environment and is proud to be an equal opportunity employer.

Sponsorship is not available for this position.

#EastPMCM #NorthPMCM

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.