Procurement Administrator

The Jacksonville Aviation Authority (JAA) welcomes applications for the role of Procurement Administrator through midnight on Monday, November 30, 2026.

Job Summary

Experienced professional work responsible for the procurement processes related to informal and formal solicitations for all goods and services for JAA departments, ensuring fair, equitable, ethical, open, and transparent competition. Work requires knowledge of JAA’s procurement code and applicable federal, state, and local government procurement regulations, techniques, and procedures. Contacts with others require courtesy, tact and skill in understanding and influencing people, asking for and providing clarification. Work is standardized to the extent that the tasks are covered by substantially diversified procedures and specialized standards, however, because of changing priorities and the variety of situations that occur, incumbents have the latitude to consider which standards and procedures must be followed and in what sequence. Work requires the use of independent judgment in the search of solutions and appropriate application of the regulations. Work is performed primarily in an office environment but may require work in the field. Operates computers, other standard office equipment and a vehicle as necessary. Work is performed under limited supervision where the work assignments are subject to established procedures, practices, and well-defined policies and the employee plans and organizes the work, determines own priorities, and the work is reviewed in terms of quality, volume, timeliness and adherence to standards and policies.

Qualifications

Essential Functions

• Ensures the proper administration of the Procurement Code, local, state, and federal governmental regulations, and other applicable rules.
• Ensures best practices and good public policy standards are met.
• Evaluates the allocation of resources to promote the purchase of the highest quality of goods and services at the most economical prices.
• Coordinates with all departments scheduling of formal solicitations.
• Coordinate with all departments scheduling of informal solicitations.
• Prepares specifications and bid/proposal documents and addenda for informal and formal solicitations.
• Prepares and posts all advertising and public notice postings for solicitation (formal/informal).
• Conducts pre-bid/pre-proposal meetings and site visits.
• Manages distributions lists, bid tabulations, matrix, and evaluation scorecards.
• Releases all written communications related to informal/formal solicitations.
• Prepares the procurement related evaluation matrix for formal and informal bids and proposals.
• Assists departments through evaluation process, Awards Submission draft & scheduling for Awards Committee meeting if necessary.
• Forwards New Supplier Application to new vendors after final approval of Award Submissions.
• Recommends improvements to procurement procedures and policies.
• Promotes the use of local small and minority businesses; assisting/attending any trade show and/or Meet and Greet sessions.
• Educates and trains internal and external clients on informal and formal solicitation processes.
• Ensures compliance with public records laws through involvement in issues of document custody, maintenance, production, and retention for solicitations.
• Ensures compliance with Florida’s sunshine laws through the proper posting of all advertisements and/or notices associated with bidding opportunities and public meetings.
• Establishes and maintains effective working relationships with vendors, suppliers, procurement colleagues and industry specific professional associations.
• Assists in the coordination of special projects and events.
• Serve as Awards Committee Secretary in rotation.
• Assist Procurement Specialist(s) and/or Contract Administrator(s) as necessary.
• May serve as the department lead in the absence of the Manager/Director of Procurement.
• Performs other related duties as required.

Knowledge, Skills & Abilities

• Proficiency of all essential functions of the Procurement Specialist
• Knowledge of federal, state, and local procurement, business and contract laws, policies, and procedures.
• Knowledge of Oracle modules and other procurement, inventory, and financial systems.
• Knowledge of public sector procurement methods and procedures.
• Knowledge of automated information computer technologies.
• Knowledge of Florida’s Public Record and Sunshine laws.
• Proficiency in MS Office suite.
• Exceptional verbal and written communication skills.
• Ability to anticipate, mediate and negotiate highly sensitive and emotionally charged issues.
• Ability to make effective presentations regarding solicitations in both public and one-on-one settings.
• Ability to research benefits of “piggy-backing” opportunities against upcoming solicitations.
• Ability to analyze and evaluate the potential effects of a particular selection (RFP/ITB/RFI/RFQual) based on project size and complexity and recommend the most effective solutions for all stake holders.
• Ability to communicate solicitation completion and turnover to Contract Administrator(s).

Required Education & Experience

• Bachelor’s degree in Procurement, Logistics, or a closely related field and
• 2 years of related work experience OR
• An equivalent combination of experience, education, and training

Preferred Education & Experience

• Certification or other credentials in government or public sector procurement
• Prior supervisory experience

Licenses & Certifications

• Must be able to obtain and maintain a Security Identification Display Area (SIDA) badge.
• Florida Class E Driver’s License is required and must be maintained.
• Must complete and obtain NIGP Certificates and/or Certifications outlined within timeline referenced in first year performance evaluation.

Physical Demands

The physical demands consist of moving from one work location to another, sitting or standing at a workstation for extended periods of time and may involve lifting objects weighing up to 15 pounds. Must be able to perform the physical requirements of the position with or without reasonable accommodation.