Administrative Assistant

This on-site position offers the opportunity to support a wide range of administrative and operational functions that are essential to the District's success. Working alongside a dedicated team, you will provide administrative support, coordinate projects and schedules, manage confidential information, and help ensure day-to-day operations run efficiently. Your communication, organization, and technology skills will contribute directly to supporting the District's mission of serving our community.

This is a full-time position with a four-day, 10-hour schedule (Monday - Thursday).

A typical workweek centers on providing reliable administrative support and managing recurring responsibilities that help keep the organization running smoothly. This role will have opportunities to collaborate across divisions and assist with special projects. Your attention to detail, professionalism, and ability to effectively manage multiple responsibilities will be key to your success.

What you need to be successful:

We're seeking a motivated professional with strong administrative experience and excellent organizational skills.

Proficiency in Office 365 is essential, enabling you to efficiently manage documents, projects, communications and workflow.

The ideal candidate is proactive, highly organized, and able to prioritize competing demands while consistently producing accurate, high-quality work.

Maintaining confidentiality is important, as you may occasionally handle sensitive information.

Strong communication and customer service skills are essential, as you will regularly interact with employees, community members, and external partners while representing the District in a professional and welcoming manner.

This position offers the opportunity to contribute meaningfully to the organization by balancing daily operational duties and taking on new challenges, all within a collaborative and service-oriented environment.

Minimum Requirements:

• HS Diploma or G.E.D. equivalent and/or educational background related to the essential functions of this position.
• 3 years' experience in principles, policies, and practices of a professional office environment.
• Experience in computer programs and technology described above.
• Experience as an administrative assistant or specialist.
• Valid OR driver's license

SEE ATTACHED POSITION DESCRIPTION FOR DETAILED JOB FUNCTIONS AND MINIMUM REQUIREMENTS

Join our team today!

If you have these qualities and meet the basic job requirements, we'd love to have you on our team.

Apply now using our online application!

** Incomplete applications will be removed from the process.

Fire District 3 supports employees with training and development opportunities and promotes physical, mental and social wellness. We offer excellent benefits to our employees, learn more here.

WHAT'S NEXT:

After the closing date, candidates will be notified by email of their status in the recruitment process.

Successful candidates will be invited to advance to the next steps in the selection process:

• Panel Interviews

** It is important that candidates continue to monitor emails throughout the recruitment process. **

All District staff must successfully complete and pass a background investigation before official offer of employment is extended.