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Added 4 mins ago
MFG PLANT MAINTENANCE PLANNER (HOURLY)
The Kroger Co.
Atlanta, GA
Jobs at Kroger Logistics: To support and reward our hardworking and friendly associates, we offer much more than just a paycheck. We strive to feed your future by offering the ingredients…
Added 50 mins ago
Administrative Coordinator
Habitat For Humanity Of The
BALTIMORE, MD
…environment, executive leadership activities, Board of Directors operations, and organizational administrative…
Added 1 hour ago
SR Office Supervisor
LOGISTICS INSIGHT CORP.
LINC-MESA, AZ
Previous experience in office supervision, logistics administration, warehouse administration, transportation, manufacturing, or supply chain operations.
Added 2 hours ago
AB
Regional Distribution Center - Warehouse Associate
Asphalt Buyer II LLC
Shafter, CA
- $19 USD / hour
Report overages and shortages to the Lead Person/Operations Supervisor; submit regular reports of damaged and defective products.
Added 3 hours ago
Executive Assistant I
State Treasurer
Wake County, NC
…meeting coordination, correspondence, travel, and administrative operations. The remaining 10% involves conducting background research and compiling information to support senior leadership…
Added 3 hours ago
Research Associate I, Immunology
Vaxart
South San Francisco, CA
The Research Associate 1 will play a critical role in supporting clinical trial sample analysis and sample management throughout the study lifecycle, from start-up through closeout. This…
Added 4 hours ago
WK
Admin Jr. Associate
Wiz Kids Foundation
Flossmoor, IL
- $15.5 to $17 USD / hour
Manage Front Desk Operations – Maintain front desk coverage and provide a welcoming, professional first point of contact for parents, guardians, visitors, and campus partners.
Added 5 hours ago
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Materials Associate
Aerotek
Portland, OR
- $20 USD / hour
Job Title: Materials AssociateJob DescriptionThe Materials Associate supports hospital operations by receiving freight, maintaining accurate inventory, fulfilling orders, and delivering…
Added 5 hours ago
OO
Administrative Secretary
Office of Shared Administration (WV)
Charleston, WV
- $16.59 to $27.64 USD / hour
…absolute integrity, and exercise sound judgment in daily office operations. Key responsibilities include managing complex calendars, drafting critical program communications, coordinating…
Added 5 hours ago
Administrative Business Partner
Dean Dorton
Lexington, KY
Dean Dorton’s administrative team plays a vital role in supporting the firm’s people, operations, and leadership through high-quality administrative and operational support. The team…
Added 5 hours ago
Administrative Business Partner
Dean Dorton
Louisville, KY
Dean Dorton’s administrative team plays a vital role in supporting the firm’s people, operations, and leadership through high-quality administrative and operational support. The team…
Added 5 hours ago
Administrative Business Partner
Dean Dorton
Fort Wright, KY
Dean Dorton’s administrative team plays a vital role in supporting the firm’s people, operations, and leadership through high-quality administrative and operational support. The team…
Added 6 hours ago
M
Seasonal Retail Fulfillment Associate
Manpower
Brooklyn, NY
- $18.5 USD / hour
…Fulfillment Associates to join their team. As a Retail Fulfillment Associate, you will be an essential part of the E-Store – Digital Team supporting ecommerce order processing, stock…
Added 6 hours ago
TO
Retail Part Time Store Associate
The ODP Group
Lake Zurich, IL
- Part-time
As a Store Associate, you will actively connect with customers, addressing their needs by recommending the right products, services, and solutions to enhance their experience. Through…
Added 6 hours ago
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Sanitation Associate | Urgent Hiring - Pay -15.50$
Aerotek
Reading, PA
- $15 to $15.5 USD / hour
The Sanitation Associate maintains a clean, safe, and hygienic production environment by cleaning baking equipment, washing items to set standards, disposing of refuse, and supporting…
Added 7 hours ago
Bus Driver
Trilogy Health Services, LLC
Louisville, KY
As a Transportation Associate, you'll play a crucial role in managing transportation operations, driving community vehicles, and assisting residents with appointments and errands. This is a…
Added 7 hours ago
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Operations Supervisor - Pecanland Mall
Penney OpCo LLC
Monroe, LA
- $19.5 to $24.38 USD / hour
Stockroom & General Operations - Responsible for all stockroom processes, work safety initiatives, facility equipment, and enables efficient execution of support processes. Oversees the…
Added 8 hours ago
Representative - Customer Service
Wesco
Shawnee, KS
…that ensure seamless customer experience and accurate business operations. The CSR works closely with Inside Sales Representatives (ISRs), Customer Care (CC), Outside Sales Representative…
Added 8 hours ago
Human Resources Operations Associate
Theatre Under The Stars Inc
Houston, TX
The Human Resources Operations Associate supports the organization's human resources functions and broader operational initiatives, helping ensure efficient processes, effective…
Added 9 hours ago
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Warehouse Associate
Aerotek
Irving, TX
- $22 to $24 USD / hour
Job DescriptionThe Warehouse Associate performs general labor and logistics activities in a fast-paced warehouse environment supporting a major aviation account. This role focuses on…
Added 9 hours ago
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Manufacturing Associate / Warehouse
Aerotek
Brooklyn, NY
- $22 to $24 USD / hour
Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people…
Added 9 hours ago
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Warehouse Associate
Aerotek
Summerville, SC
- $18 to $19 USD / hour
…shift ($2 raise after 90 days)Job DescriptionThe Production Associate assembles solar panels and related components in a fast-paced manufacturing environment. This role uses hand tools,…
Added 9 hours ago
Customer Contact Supervisor (PGA: Tuesday - Saturday, 8:00 a.m. - 4:30 p.m.)
DHL Express (USA), Inc.
Erlanger, KY
· Associate’s or Bachelor’s degree in Logistics, Supply Chain, Business, or related field (preferred)
Added 9 hours ago
(A3) Gateway Clearance DCE Import Agent ( Monday - Friday, 4:00 PM - 12:30 AM)
DHL Express (USA), Inc.
Erlanger, KY
· Associate’s or Bachelor’s degree in Logistics, Supply Chain, Business, or related field preferred
Added 10 hours ago
Line Leader
Becton, Dickinson and Company
United States
…week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will…

IVCi, LLC

Sales Administration Coordinator

Hauppauge, NY, United States

$50,000 to $75,000 USD / year

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Job details

Pay: $50,000 to $75,000 USD / year
Posting language: English
Posted: Nov 2, 2026

Original job description

IVCi, LLC | Hauppauge, NY | Full-Time | On-Site About IVCi IVCi is a leading provider of audiovisual integration, unified communications, and collaboration solutions, serving businesses, educational institutions, and government organizations nationwide. For more than 30 years, we've helped organizations connect, communicate, and collaborate through innovative technology solutions and exceptional customer service. Our success is built on strong relationships, a commitment to excellence, and a team-oriented culture. As we continue to grow, we're looking for a motivated, organized, and detail-oriented Sales Administration Coordinator to join our team at our Hauppauge, NY headquarters. Learn more about us at www.ivci.com. Position Overview The Sales Administration Coordinator plays an important role in supporting IVCi's sales organization by coordinating administrative activities, managing sales-related processes, and helping ensure our sales team operates efficiently. This position works closely with our Enterprise Account Managers, Sales Operations, Marketing, and vendor partners to support sales opportunities, coordinate events, prepare proposals, and maintain organized workflows. The ideal candidate is a proactive problem-solver who enjoys working in a fast-paced, collaborative environment, takes ownership of responsibilities, and can manage multiple priorities with accuracy and professionalism.

Key Responsibilities

Sales Administration & Coordination

Provide day-to-day administrative and operational support to Enterprise Account Managers and the broader sales team.
Assist with sales proposals, presentations, bid submissions, and customer documentation, ensuring accuracy, completeness, and timely delivery.
Review bid requirements, identify key deadlines, and coordinate necessary information with internal teams.
Track and coordinate internal engineering requests and other sales-related deliverables.
Support order submission processes by organizing required documentation and verifying consistency with customer contracts and purchase orders.
Maintain accurate records, documentation, and information to support sales activities.
Identify opportunities to streamline administrative processes and improve team efficiency.

Sales & Marketing Support

Collaborate with Sales and Marketing to coordinate customer events, vendor-sponsored activities, and lead-generation initiatives.
Assist in preparing sales presentations, marketing materials, and customer-facing collateral.
Support the preparation of customer meetings, presentations, and quarterly business reviews.
Coordinate event logistics, vendor participation, sponsorships, and related communications.

Vendor Partner Coordination

Serve as a central point of contact for general vendor partner inquiries and communications.
Coordinate vendor training sessions, product updates, and educational opportunities for the sales team.
Maintain a centralized calendar of vendor events, training opportunities, and relevant industry activities.
Manage vendor partner portals, user access, contact information, and related resources.
Organize and distribute relevant vendor communications, product information, and program updates.

Qualifications

Required

Strong organizational skills with excellent attention to detail.
Ability to manage multiple tasks, prioritize competing deadlines, and follow through independently.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
Strong Excel skills, including organizing and manipulating data, working with formulas, and preparing reports.
Professional, dependable, and self-motivated, with a proactive approach to problem-solving.
Ability to collaborate effectively with sales professionals, management, customers, and vendor partners.
Comfortable working in a fast-paced environment where priorities may shift.

Preferred

Associate's or bachelor's degree in business administration, communications, marketing, or a related field.
One or more years of experience in sales administration, sales support, customer service, or a similar coordination role.
Experience working with CRM systems, sales processes, proposals, or order management.
Familiarity with audiovisual technology, unified communications, collaboration solutions, or related technology industries.
Experience coordinating vendor relationships, training sessions, or business events.

Prior audiovisual industry experience is a plus, but not required. We value candidates with strong organizational skills, initiative, and a willingness to learn. What We're Looking For We're looking for someone who takes pride in keeping things organized, enjoys supporting a team, and understands that the details matter. The right candidate is comfortable taking initiative, anticipating needs, and ensuring tasks are completed accurately and on time. This is an excellent opportunity for an administrative professional who wants to build a career within a growing technology organization while gaining exposure to sales operations, marketing, and vendor management. Compensation & Work Location Salary Range: $50,000–$75,000 annually, commensurate with experience, qualifications, and relevant industry knowledge. This is a full-time, on-site position based at IVCi's headquarters in Hauppauge, New York. Equal Employment Opportunity IVCi is an Equal Employment Opportunity Employer committed to maintaining an inclusive and respectful workplace. We consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law. We welcome applications from veterans, experienced professionals, and individuals returning to the workforce.

Join the IVCi Team If you're organized, resourceful, and enjoy helping a team succeed, we'd love to hear from you. Learn more about IVCi at www.ivci.com.

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