ADMINISTRATIVE AND FINANCIAL OPERATIONS COORDINATOR

Position Summary:

The Administrative and Financial Operations Coordinator provides financial and administrative support for departments within the Division of Academic Affairs, including units within the Office of the Provost and the academic schools. The position supports budget administration, financial transactions, revenue management, reporting, and operational activities while serving as a resource to faculty, staff, students, and external partners on financial and administrative matters.

Supervision:

Reports to: Budget Officer for Academic Affairs

Supervises: None

Key Responsibilities

Responsibilities include but are not limited to:

Financial Administration

• Administer financial activities for assigned departments within Academic Affairs, including monitoring, verifying, reconciling, and tracking expenditures; processing financial transactions; preparing journal entries; paying invoices; managing purchasing activities; and processing credit card payments through the College’s financial systems. Assist with the development, maintenance, and monitoring of departmental, restricted, endowed, grant, and capital budgets, and provide financial reports and supporting data as needed.
• Coordinate financial administration for programs, events, awards, and other departmental activities. Reconcile budgets and expenditures, process related financial transactions, and collaborate with campus partners to ensure accurate and timely financial management.

Budget & Revenue Support

• Support the College budget planning process by preparing and entering budget information for departments within Academic Affairs and assisting with budget-related reporting and analysis. Collaborate with the Budget Officer and departmental leadership to maintain accurate financial records and budget information.
• Coordinate revenue management activities for revenue-generating programs within Academic Affairs in accordance with institutional policies and procedures. Monitor and reconcile student payments, scholarships, discounts, and related revenue activity in collaboration with Academic Affairs leadership and Business and Finance partners, and provide related reports and financial information as requested.

Administrative Operations

• Provide administrative support to assigned departments, including preparing confidential correspondence, reports, contracts, agreements, and honoraria documentation; administering application and review processes for awards, grants, and special projects; maintaining confidential records; and supporting departmental operations during peak workload periods and special events.

Collaboration & Customer Support

• Serve as a resource for faculty, staff, students, and external vendors by responding to financial and administrative questions and providing guidance on processes and procedures. Collaborate with the Provost’s Financial Team, the Division of Business and Finance, and other campus partners to support effective financial and operational services throughout Academic Affairs.

Required Qualifications:

• Associate’s degree and a minimum of two years of office experience, or an equivalent combination of education and experience.
• In-depth knowledge of word processing, spreadsheet, database, and related office software applications.
• Strong organizational, interpersonal, verbal, and written communication skills.
• Excellent attention to detail and the ability to prioritize projects, manage multiple tasks, and meet deadlines.
• Ability to work effectively and interact respectfully within a diverse and inclusive environment.

Preferred Qualifications:

• Experience maintaining and monitoring departmental budgets and expenditures.

Work Environment:

Work is primarily performed in an office setting and requires regular use of a computer and other standard office equipment. The position requires regular movement between campus locations to deliver or retrieve materials and support departmental operations.

Inclusive Excellence

Ithaca College is committed to fostering a welcoming, respectful, and inclusive community. Employees are expected to treat others with dignity, value diverse perspectives, and contribute to a culture of belonging and collaboration.

This position is 37.5 hours per week, 52 weeks per year.

Application Instructions:

Interested applicants must apply online and attach a resume, cover letter, and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at (607) 274-8000 or humanresources@ithaca.edu.

Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.

Visa sponsorship is not provided for this position.

Hiring Range:

$22.00 to $23.25 per hour, commensurate with qualifications and experience.

We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including:

• Healthcare including vision and dental
• Generous Paid Time Off Policies
• 403B Retirement Savings Plan with Matching Employer Contribution
• EAP
• Flexible Work Plans
• Educational Benefits
• Career-Enhancing Trainings
• For an overview of our benefit offerings, please visit https://www.ithaca.edu/human-resources/employee-benefits-wellness

In an effort to promote campus safety and the security of College resources, Ithaca College will, consistent with the requirements of the law and prudent practices, conduct criminal background investigations per College policy. This position is subject to a criminal background check. All offers of employment are contingent upon review of the criminal background check.

At Ithaca College, a comprehensive residential campus community of approximately 5,000 students, we strive to be at the forefront of the higher education landscape. We offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age.

We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements.

We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel.

When reviewing candidates, we are looking for indicators of a number of core competencies. Prospective candidates must be adaptable, collaborative, inclusive, respectful, responsive, results driven, and sustainable. They must communicate effectively, demonstrate leadership, exhibit professional integrity and ethics, take initiative, value personal and professional development, and show that they will engage in the college.

Nestled in the heart of New York State’s scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger’s as one of the top 10 places to live in the United States.

If you need reasonable accommodation for any part of the application and hiring process, please contact our ADA Coordinator, Linda Koenig, at lkoenig@ithaca.edu or 607-274-7761. We ask that requests for accommodations be made as soon as possible.

To learn more about Ithaca College, visit us at http://ithaca.edu