Marine Dispatcher

Basic Duties and Responsibilities:

• Print orders and Bills of Lading.
• Obtain and distribute diagrams on ships.
• Obtain surveyor questionnaire for testing requirements.
• Ensure all required information and documentation has been received for all movement types prior to scheduling (i.e., ethanol, imports, exports, vapor recovery, barge certification of inspections, etc.).
• Obtain and enter ETAs from barge companies and ship agents.
• Calculate shore stops.
• Schedule marine movements per dock, product availability and customer’s specifications including the notification of third-party inspectors as nominated by the customer.
• Coordinate and schedule pipeline and tank-to-tank transfer movements.
• Work closely with the Security department and the US Coast Guard to ensure safe marine loading and offloading.
• Interact with customers as needed to ensure product movements are scheduled accurately and timely.
• Assemble and distribute order packages, DOI/NCR/MSDS/Vapor Recovery (if needed).
• Work closely with Marine Coordinators to ensure proper product levels for scheduled moves.
• Coordinate all direct moves with Truck and Rail, as needed.
• Special duties as per the customer’s requirements as requested.
• Enters all pertinent times for marine movements in JDE dock scheduler to close out the order and distributes completed paperwork.
• After Hours/Weekends/Holidays and as needed by Marine Coordinators and Lead Marine Scheduler:
• Enter customer orders into J D Edwards system including Special Service Requests (SSR) as needed.
• Coordinate monthly marine blanket bulk orders.
• Report to the customer any relevant information relating to delays or issues with their marine moves.

Skills and Qualifications:

• Must be available to work 12 hour rotating day and night shift, including on-call coverage.
• High school diploma or equivalent.
• Minimum of three years experience within the terminal or petrochemical industry handling hazardous and non hazardous products.
• Experience with J.D. Edwards or other ERP systems, all Microsoft Office software, use of the Internet, and ten-key calculator.
• Good analytical and problem solving skills.
• Good decision making and communication skills.