Archived listing. The details below describe a past opening.
About Istari Digital
Istari Digital is a defense tech company building agentic engineering infrastructure for aerospace, defense, and critical infrastructure programs. We are growing fast, and the people we hire shape what we build and how we build it. Our recruiting team is small, high impact, and built on a structured, human centered approach to hiring.
The Role
We are looking for a sourcer who can find exceptional talent that is not looking for us, start the conversation, and get the right people moving through our process. You will also keep the recruiting engine running smoothly by owning the operational details that make candidate and hiring manager experiences great.
You would be the second hire on our recruiting team, joining at the ground floor. That means real ownership and influence: you will help shape how we source, how our process runs, and how the team operates as the company scales, and you will have room to grow as the team grows.
This is a hybrid of two jobs: half detective, half operator. You will spend part of your week finding and engaging passive candidates, and part of it making sure our process, data, and scheduling run without friction.
Core Responsibilities:
Sourcing and Outreach
• Build targeted talent pipelines for engineering, product, and go to market roles, often for niche or hard to fill technical profiles
• Find passive candidates through creative search, including Boolean strings, LinkedIn Recruiter, GitHub, communities, conferences, and professional networks
• Write personalized, compelling outreach that earns responses from people who were not job searching
• Run follow up sequences and keep prospects warm over time
• Partner with recruiters and hiring managers to understand what great looks like and sharpen search strategy
• Explore and recommend AI tooling for candidate sourcing, and use AI to accelerate and optimize your search, outreach, and screening efforts
• Use AI responsibly: check its output for accuracy, protect candidate and company data when using AI tools, and keep outreach personal rather than generic
• Build pipelines beyond LinkedIn, including veteran transition programs, university programs, and technical communities
Screening and Pipeline Movement
• Conduct initial conversations to assess interest, motivation, relevant experience, and logistics
• Present well documented candidate summaries to recruiters and hiring managers
• Keep candidates moving, with clear communication and timely next steps at every stage
• Hold to clear responsiveness standards, such as replying to every candidate within 2 business days
• Understand U.S. citizenship, export control, and security clearance considerations, and flag them early when screening
• Track pipeline health and flag where roles are stalled or sourcing needs to shift
Recruiting Operations
• Coordinate interview scheduling across candidates and interview panels
• Maintain accurate, current data in Rippling ATS and keep job postings, stages, and dispositions clean
• Prepare interview materials and support structured interview processes
• Support offer logistics, reference checks, and onboarding handoffs as needed
• Pull and share recruiting metrics such as pipeline, response rates, and time in stage
• Identify and fix process gaps, and help document and improve how we hire
Qualifications:
Experience
• 2 to 4 years of experience in sourcing, recruiting coordination, or a similar talent acquisition role (agency or in house)
• A track record of successfully engaging passive candidates, especially in technical or specialized markets
• Strong written communication skills and the ability to tell a compelling story about a role and a company
• Comfort with sourcing tools and applicant tracking systems (we use Rippling ATS, and experience with it is a plus but not required), and a habit of keeping data accurate
• AI proficiency: you already use AI tools in your day to day work and can show how they have made your sourcing faster, sharper, or more effective
• Excellent organization, follow through, and attention to detail across many moving pieces at once
• Good judgment and professionalism when handling confidential information
• A self directed working style and comfort in a fast moving, hybrid environment
Nice to Have
• Experience recruiting in defense, aerospace, or other mission driven technology companies
• Familiarity with security clearance considerations and U.S. work authorization requirements
• Experience at a startup or scaling company
• Interest in using AI tools to improve sourcing and recruiting workflows
What Success Looks Like
• Hiring managers see strong, relevant, and interested candidates early in the process
• Candidates describe their experience with us as fast, clear, and respectful
• Scheduling, data, and handoffs happen smoothly without anyone chasing them
• The foundations you help build, from sourcing playbooks to scheduling workflows, are still in use as the team scales
• Our pipelines are deeper and our process is stronger six months from now than it is today
• Outreach response rate, screen to interview conversion, and time in stage improve quarter over quarter
About Istari Digital
Istari is a digital engineering software company building open, scalable infrastructure for engineering data. Our platform lets customers simply and securely integrate engineering models across disciplines, organizations, and security levels - whether they're designing prototypes, performing virtual testing, or training AI and autonomy for complex systems.
Focus is rewarded. Finish is remembered.
Facts are friendly. Even when they are not fun.
Fellowship is fundamental. Make others successful.
