Jobs in the United States

25+ jobs

Save this search

Added just now
Personal Banker Associate I
Fifth Third Bank, National Association
Gaylord, MI
…Banker I after completing a 4-8 week on-boarding and education program that includes rotations in operations and Sales & Service. There will be a certification at the conclusion of the…
Added just now
Personal Banker Associate I - St. Andrews DeNovo
Fifth Third Bank, National Association
Boca Raton, FL
…Banker I after completing a 4-8 week on-boarding and education program that includes rotations in operations and Sales & Service. There will be a certification at the conclusion of the…
Added just now
Personal Banking Associate I
Fifth Third Bank, National Association
Houston, TX
…Banker I after completing a 4-8 week on-boarding and education program that includes rotations in operations and Sales & Service. There will be a certification at the conclusion of the…
Added 1 min ago
Information Technology & Systems Administrator
Cygnus Manufacturing Company LLC
Saxonburg, PA
…cybersecurity and system security, and help improve business operations through technology. This role supports a wide range of systems, including network infrastructure, hardware, software,…
Added 2 mins ago
IT Security & Compliance Specialist I - EHRA
Department of Information Technology
Wake County, NC
This position may be eligible for hybrid remote work in accordance with state policy and the agency’s remote work program but does require weekly onsite work. Any telework will be under the…
Added 2 mins ago
Correctional Case Manager - Alexander Correctional Institution
Adult Correction
Alexander County, NC
The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium,…
Added 4 mins ago
Battleship Missouri Memorial Retail Associate $18 hr
SSA Group
Honolulu, HI
Seeking customer service-oriented candidates for Retail Associate for the Battleship Missouri Memorial Battleshop (Gift Shop). Hourly Position Part-Time $18.
Added 4 mins ago
AU
Armed Security Officer
Allied Universal
Las Cruces, NM
- $28.65 USD / hour
Follow all directives relating to site-specific operations including manuals and post orders
Added 4 mins ago
AU
Armed Security Officer
Allied Universal
Amarillo, TX
- $27.03 USD / hour
Follow all directives relating to site-specific operations including manuals and post orders
Added 4 mins ago
AU
Armed Security Officer - Secured Facility
Allied Universal
Metairie, LA
- $36 USD / hour
Follow all directives relating to site-specific operations including manuals and post orders
Added 4 mins ago
AU
Armed Officer - Facility Security
Allied Universal
Hidalgo, TX
- $28.62 USD / hour
Follow all directives relating to site-specific operations including manuals and post orders
Added 4 mins ago
AU
Armed Security Officer - Experienced Required
Allied Universal
South Houston, TX
- $35.77 USD / hour
Follow all directives relating to site-specific operations including manuals and post orders
Added 4 mins ago
Psychiatrist MD/DO - Adult Outpatient - Espanola, NM
Presbyterian System Services
United States
…Presbyterian Healthcare Services, which has owned and managed hospital operations since 1977. Our goal has been to provide the finest care and service possible since we first opened in…
Added 4 mins ago
AU
Armed - Experienced Security Officer
Allied Universal
San Antonio, TX
- $30.87 USD / hour
Follow all directives relating to site-specific operations including manuals and post orders
Added 4 mins ago
Conference Services & Sales Manager
Kimpton Brice Hotel
Savannah, GA
…personal and professional development. Additionally, as an associate at the Kimpton Brice, you 'll enjoy the competitive compensation, benefits , and PTO programs offered by HEI Hotels &…
Added 4 mins ago
CR
Front Office Manager
Claremont Resort and Club
Berkeley, CA
- $80,000 to $90,000 USD / year
…monitoring complaints, operational issues, business flow and associate performance to ensure high levels of customer satisfaction and…
Added 4 mins ago
HC
GM Production Supervisor
Hyponex Corporation
Orrville, OH
- $80,200 to $94,400 USD / year
…grounds maintenance, warehouse, distribution, and/or field…
Added 4 mins ago
TS
Production Supervisor
The Scotts Company LLC
Orrville, OH
- $80,200 to $94,400 USD / year
interviews and recommends hiring of applicants, evaluates associate
Added 5 mins ago
Office Manager
IPS-Integrated Project Services
Cary, NC
…Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing…
Added 6 mins ago
Student Success Coach
Olympic College
Bremerton, WA
Uphold and contribute toward the advising department’s operations to include: departmental goal setting, implementation of methods to evaluate and assess program effectiveness, and…
Added 6 mins ago
OC
Dean of Business and Information Technology
Olympic College
Bremerton, WA
- $115,000 to $135,000 USD / year
The BT division office is supported by a dedicated team, including a Division Program Manager and Division Outreach Coordinator. The Dean supervises faculty and staff across several…
Added 6 mins ago
Security and Compliance Engineer | Top Secret clearance w/SCI eligibility
AMERICAN SYSTEMS
Arlington, VA
Your work will help enable secure, mission-ready operations while directly supporting important national security objectives.
Added 6 mins ago
WR
Seasonal Wine Service Associate - Part Time | Brier Creek
West Raleigh Fine Wine, Inc.
United States
- $15.25 to $21.35 USD / hour
- Part-time
…end caps, placing signage, and supporting digital business operations by fulfilling orders and assisting with in-store and curbside pick-up and delivery services, including driving and…
Added 9 mins ago
AC
Administrative Assistant/Receptionist
Aston Carter
Papillion, NE
- $22 to $26 USD / hour
…operational support to a busy facility, ensuring smooth day-to-day operations. This role serves as a central point of contact for employees, visitors, and external partners, manages key…
Added 10 mins ago
Integrated Content Director
Champion Petfoods USA Inc.
United States
This role owns integrated content planning, content governance, creative operations, production planning, agency coordination and content effectiveness, establishing the processes and ways…

IPS-Integrated Project Services

Office Manager

Cary, NC, United States

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 4, 2027
Experience: 6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
Posting language: English
Posted: Nov 4, 2026

Original job description

Job Description

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a dedicated Office Manager to join our talented team at our office located in Cary, NC

In this role, you will serve as an information manager for the management and staff. You will plan and schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information.

Additional Responsibilities

Establish, maintain, and oversee office procedures.
Review standards and quality.
Monitor annual overhead and capital equipment budgets.
Follow through on procurement process, i.e., office supplies, travel, vending, and other services provided to the office.
Receive and take timely action upon instructions from Management and Staff.
Answers and fields incoming phone calls to the area, taking messages, forwarding calls, and taking steps to possibly resolve the issue without interrupting a manager or department member.
Schedule meetings, conference calls, and appointments.
Book meeting rooms and reserve necessary equipment.
Set up outside catering for meetings as necessary.
Sort and distribute incoming mail, faxes, FedEx, and UPS packages, and prepare outgoing correspondence and packages.
Manage the travel arrangements of department management and staff.
Schedule airline, car, and hotel accommodations using the outside travel agency’s database.
Keep travel profiles up-to-date with travel preferences and frequent flier information.
Coordinate work overload, arrange for temporary support when required.
Assist Management and Staff in maintaining vital records and correspondence, i.e., analysis, preparation of written reports/minutes, monitoring, and follow-up.
Coordinate staff schedules for seminars, workshops, and study groups, maintaining records for management purposes.
Compose/type correspondence and/or reports, proposals, presentations, meeting minutes, specifications for the Management and Staff as required or requested.
Maintain confidential files, including account information.
Relieve management of administrative detail.
Check deadlines on incoming requests and put preliminary work in play.
Develop and update office systems for record keeping.
Create and maintain databases, filing systems, logs, and reports necessary for the company or department to access quickly and efficiently.
Assist in organizing office events as necessary.
Other duties as assigned.

Qualifications & Requirements

6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
3+ years of management responsibility, including supervisory and office management.
Proficiency with Adobe/Acrobat and Microsoft Office; Word, Excel, PowerPoint, Visio, and Outlook.

Preferred Qualifications

An associate’s degree in business or equivalent.

Physical Demands

Must be able to stand, sit, and walk for prolonged periods.
Must possess the ability to stoop, kneel, crouch, and crawl as required.
Must be able to lift and move objects weighing up to 15 pounds.

Work Environment

This position will have 5% travel, or as required by the assigned project.
You may be assigned to a client site for an extended period.
Overnight travel or staying in the city of the Client’s location is possible, depending on the assignment.
Please review the IPS Travel Policy.
You will visit construction sites and will be required to take site safety training and adhere to site safety rules.
Must have access to reliable transportation.
Must have the ability to travel and commute on a daily or routine basis.

Safety

This position is a safety-sensitive position.
The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas.

All interviews are conducted either in person or virtually, with video required.

About Us

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That’s only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

Connect With Us!

If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!

Apply About employer

Report this job