Jobs in the United States

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Added 6 mins ago
Area Sales Manager- Central Plains- Ottava Surgical Robotics
Auris Health Inc. Legal Entity
St. Louis, MO · Kansas City, MO · Kansas City, KS
As an Area Sales Manager (ASM), this individual will serve as the point person for end to end commercialization, including sales, support and capital program management for Ottava. The ASM…
Added 6 mins ago
Area Sales Manager- Greater Houston- Ottava Surgical Robotics
Auris Health Inc. Legal Entity
Houston, TX · Austin, TX · SAN ANTONIO, TX
As an Area Sales Manager (ASM), this individual will serve as the point person for end to end commercialization, including sales, support and capital program management for Ottava. The ASM…
Added 8 mins ago
IS
General Manager of Fleet Operations
Illinois State Toll Highway Authority
Downers Grove, IL
- $78,624 to $159,390.5 USD / year
…service to our customers. Whether it's I-PASS, the Move Illinois Program, open road tolling or keeping you safe with our H.E.L.P. trucks, we are committed to delivering great benefits and…
Added 12 mins ago
R
Senior Manager, Business Transformation & Integration
Rosendin
San Jose, CA
- $193,600 to $254,100 USD / year
Rosendin is seeking a Senior Manager, Business Transformation & Integration to drive enterprise-wide operational excellence, business transformation, and post-acquisition integration…
Added 17 mins ago
Center Operations Manager
Living Alternatives PRC
Jacksonville, IL
Work with Nurse Manager and Center Director to create a schedule for program hours.
Added 19 mins ago
Strategic Alliances Manager – Federal System Integrators
CrowdStrike, Inc.
Remote, United States
Strong understanding of Federal procurement, capture strategies, and the federal systems integrator ecosystem.
Added 24 mins ago
KC
FPS Deployment Manager- TLT/SDA
King County
Seattle, WA
- $149,842.99 to $189,934.58 USD / year
King County’s Business Resource Center (BRC) is seeking an experienced, collaborative, and organized FPS Deployment Manager to lead deployment coordination for our enterprise financial…
Added 24 mins ago
Manager, Business Development (Commercial)
TerraCycle
Alexandria
…streams - including lighting, batteries, e-waste, and PPE. The Manager of Business Development will lead the development of new partnerships for TerraCycle by initiating and maintaining a…
Added 28 mins ago
Strategic Operations Manager (Business Operations Manager 2)
Oregon Health Authority
United States
Opportunity Awaits, Apply Today! – Strategic Operations Manager (Business Operations Manager 2)
Added 29 mins ago
OEM Sales Manager
Gerber Outdoor LLC
United States
We are looking for an experienced and commercially driven OEM Sales Manager to grow and lead our business-to-business (B2B) channel. In this role, you will develop new partnerships, expand…
Added 29 mins ago
CC
Power Resources Planner
Central Coast Community Energy
Monterey, CA
- $10,696.32 to $16,484.63 USD / month
Under the direction of the Manager of Planning & Portfolio Management, the Power Resources Planner supports 3CE’s strategic short- and long-term portfolio planning, load and price…
Added 31 mins ago
GG
Chief Storekeeper - Bus
Golden Gate Bridge, Highway and Transportation District
San Rafael, CA
- $52.72 USD / hour
Under supervision of the Manager of Fleet & Facilities, supervises storeroom activities and Storekeepers. Purchases a variety of supplies, materials, and equipment for Bus Transit Division.…
Added 34 mins ago
MS
Pharmacy Manager-Internal Medicine/Transitions of Care-Mount Sinai Brooklyn-FT-Day
Mount Sinai Health Systems
Brooklyn, NY
- $127,044 to $190,565 USD / year
…services. Responsible to serve as a preceptor for the residency program, and for students from local colleges of pharmacy. Conducts research and other scholarly activities throughout the…
Added 34 mins ago
MS
Program Manager I - Medical Scientist Training Program
Mount Sinai Health Systems
New York, NY
- $64,526.72 to $105,000 USD / year
DescriptionThe MSTP Program Manager provides high-level program management for the Medical Scientist Training Program (MSTP), Mount Sinai’s MD-PhD program, with primary responsibility for…
Added 44 mins ago
CO
Fiscal Officer
City of Syracuse
Syracuse, NY
- $76,370 to $81,370 USD / year
…needs of the agency being served, the numbers and kinds of program areas serviced, the laws and regulations controlling the program and the existence of a highly refined accounting system…
Added 44 mins ago
CO
Fiscal Officer
City of Syracuse
Syracuse, NY
- $76,370 to $81,370 USD / year
…needs of the agency being served, the numbers and kinds of program areas serviced, the laws and regulations controlling the program and the existence of a highly refined accounting system…
Added 44 mins ago
O
Technical Program Manager, Global Infrastructure Planning
OpenAI
San Francisco, CA
- $207,000 to $285,000 USD / year
- Partner with cloud providers, Finance, Procurement, and engineering to shape capacity orders, commitments, and renewal decisions. Evaluate regional availability, delivery lead times,…
Added 44 mins ago
Office Manager/Bookkeeper
Calisota Parts LLC
Walker, MI
We are looking for a detail-oriented Office Manager to serve as the heartbeat of our operations at Calisota Parts, LLC. In this multifaceted role, you will bridge the gap between financial…
Added 45 mins ago
Hotel General Manager
By the Sea Resorts
Panama City Beach, FL
We're hiring a General Manager to lead a large beachfront hotel through a physical and operational turnaround. This is an active, occupied property - not a dark reopening - requiring a…
Added 46 mins ago
Director, Procurement
Indeed
Bismarck, ND
As Director, Procurement, you will drive strategic value and operational excellence across a global spend portfolio spanning Technology, HR, and Finance. In this role, you will directly…
Added 1 hour ago
DD
Digital Transformation Intern
Detroit Diesel Corporation
Detroit, MI
- $21 to $29 USD / hour
…will gain exposure to the full IT lifecycle from intake and procurement through delivery, governance, and compliance while working alongside experienced…
Added 1 hour ago
Senior Manager of Strategic Sourcing - Electronics & Contract Mfg
DexCom Inc
Remote, United States
…new product introduction, and reducing supply risk. This Sr. Manager will lead Dexcom's Electronics and Contract Manufacturing sourcing organization, with accountability for category…
Added 1 hour ago
Solution Integration & Implementation Manager
Amdocs
Plano
Delivery & program management: own schedules, site counts, forecasts, and blockers across 11+ programs spanning Macro, MOD, NSD, AAV Vanguard, Cabinet Consolidation. Build GC crew ramp…
Added 1 hour ago
Group Home Manager
Easterseals PORT
Zebulon, NC
Do you want work that makes a meaningful difference in your community? Easterseals PORT Health is seeking a Group Home Manager to join our Group Home in Zebulon, NC
Added 1 hour ago
Associate Workplace Services Specialist
MSI - (Marvell Semiconductor Inc.) US
Santa Clara, CA
Coordinate cross-functionally with IT, Security, Real Estate, and HR to align program timelines, budgets, and deliverables across multiple concurrent initiatives

IPS-Integrated Project Services

Office Manager

Cary, NC, United States

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Job details

Apply by: Nov 4, 2027
Experience: 6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
Posting language: English
Posted: Nov 4, 2026

Original job description

Job Description

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a dedicated Office Manager to join our talented team at our office located in Cary, NC

In this role, you will serve as an information manager for the management and staff. You will plan and schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information.

Additional Responsibilities

Establish, maintain, and oversee office procedures.
Review standards and quality.
Monitor annual overhead and capital equipment budgets.
Follow through on procurement process, i.e., office supplies, travel, vending, and other services provided to the office.
Receive and take timely action upon instructions from Management and Staff.
Answers and fields incoming phone calls to the area, taking messages, forwarding calls, and taking steps to possibly resolve the issue without interrupting a manager or department member.
Schedule meetings, conference calls, and appointments.
Book meeting rooms and reserve necessary equipment.
Set up outside catering for meetings as necessary.
Sort and distribute incoming mail, faxes, FedEx, and UPS packages, and prepare outgoing correspondence and packages.
Manage the travel arrangements of department management and staff.
Schedule airline, car, and hotel accommodations using the outside travel agency’s database.
Keep travel profiles up-to-date with travel preferences and frequent flier information.
Coordinate work overload, arrange for temporary support when required.
Assist Management and Staff in maintaining vital records and correspondence, i.e., analysis, preparation of written reports/minutes, monitoring, and follow-up.
Coordinate staff schedules for seminars, workshops, and study groups, maintaining records for management purposes.
Compose/type correspondence and/or reports, proposals, presentations, meeting minutes, specifications for the Management and Staff as required or requested.
Maintain confidential files, including account information.
Relieve management of administrative detail.
Check deadlines on incoming requests and put preliminary work in play.
Develop and update office systems for record keeping.
Create and maintain databases, filing systems, logs, and reports necessary for the company or department to access quickly and efficiently.
Assist in organizing office events as necessary.
Other duties as assigned.

Qualifications & Requirements

6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
3+ years of management responsibility, including supervisory and office management.
Proficiency with Adobe/Acrobat and Microsoft Office; Word, Excel, PowerPoint, Visio, and Outlook.

Preferred Qualifications

An associate’s degree in business or equivalent.

Physical Demands

Must be able to stand, sit, and walk for prolonged periods.
Must possess the ability to stoop, kneel, crouch, and crawl as required.
Must be able to lift and move objects weighing up to 15 pounds.

Work Environment

This position will have 5% travel, or as required by the assigned project.
You may be assigned to a client site for an extended period.
Overnight travel or staying in the city of the Client’s location is possible, depending on the assignment.
Please review the IPS Travel Policy.
You will visit construction sites and will be required to take site safety training and adhere to site safety rules.
Must have access to reliable transportation.
Must have the ability to travel and commute on a daily or routine basis.

Safety

This position is a safety-sensitive position.
The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas.

All interviews are conducted either in person or virtually, with video required.

About Us

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That’s only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

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If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!

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