Jobs in the United States

25+ jobs

Save this search

Added 6 mins ago
Field System Technician
Bechtel Corporation
Millersport, OH
Assist the EPC Automation Lead in coordinating with the Project Field Engineer, project IS&T Lead, and other automation leads (procurement and project controls, commissioning, etc.), as…
Added 30 mins ago
Senior Accounting Associate
V2X
UNAVAILABLE
…individual contributor responsible for ensuring accurate and timely project cost accounting for U.S. government contracting operations. Working independently with limited supervision, you…
Added 36 mins ago
Project Manager
Churchill County
Fallon, NV
Are you ready to lead projects that make a lasting impact on your community? Churchill County is seeking an experienced Project Manager to oversee capital improvement, infrastructure,…
Added 1 hour ago
OA
Management and Program Analyst
Other Agencies and Independent Organizations
Germantown, MD · Washington, DC · Location Negotiable After Selection · Oak Ridge, TN · Cincinnati, OH
- $106,437 to $187,093 USD / year
Evaluating project milestones and technical performance across HRIS module lifecycles.
Added 1 hour ago
VH
Healthcare Engineer
Veterans Health Administration
Gainesville, FL
- $120,021 to $156,029 USD / year
The Healthcare Engineer (Energy Manager) works with the VAHC's Operations and Maintenance Section to analyze and improve utility system energy performance, initiate, and provide support for…
Added 1 hour ago
Field System Technician
Bechtel
Millersport, OH
Assist the EPC Automation Lead in coordinating with the Project Field Engineer, project IS&T Lead, and other automation leads (procurement and project controls, commissioning, etc.), as…
Added 1 hour ago
MS
MANAGEMENT ANALYST
Military Sealift Command
Naval Base, Norfolk, VA
- $108,019 to $140,426 USD / year
…repair efforts | You will serve as the Programâs Knowledge Manager, maintains critical documentation and ensures program complies with Command record management policies and…
Added 1 hour ago
CF
Building Manager
Centers for Disease Control and Prevention
Atlanta, GA
- $78,972 to $102,669 USD / year
…troubleshoot operations and maintenance issues involving HVAC, controls, electrical, plumbing, and general building systems and…
Added 2 hours ago
Senior Technical Program Manager I, Security and Compliance, Google Cloud
Google
Sunnyvale, CA
…down the street or across the globe. As a Technical Program Manager at Google, you’ll use your technical expertise to lead complex, multi-disciplinary projects from start to finish. You’ll…
Added 2 hours ago
Senior Data Center Cost Manager - Cheyenne
Insight Global
Cheyenne, WY
10+ years in construction cost management, quantity surveying or project controls on large, complex projects.
Added 2 hours ago
UU
Building Services Manager
USC University of Southern California
Los Angeles, CA
- $75,000 USD / year
We are seeking a Building Services Manager, USC Housing to join our rapidly growing team.
Added 2 hours ago
Sr Portfolio Manager
Jobgether
Remote, United States
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Sr Portfolio Manager based in the United States.
Added 2 hours ago
Project Controller 4 (Program Cost Control Analyst 4) - 31035
Huntington Ingalls Industries
Pocasset, MA
HII Unmanned Systems is seeking a Project Controller with Earned Value Management System (EVMS) experience to support the planning, execution, and financial performance of complex…
Added 2 hours ago
Staff Quality Systems Engineer
J&J Family of Companies
Danvers, MA
Excellent communication, leadership, and project management skills.
Added 2 hours ago
RA
Senior Program Manager & Key Client Lead, Data Centers
Ramboll Americas Engineering Solutions, Inc.
Boston, MA
- $150,000 to $225,000 USD / year
Are you a senior project and client leader who can deepen a strategic data center relationship while delivering complex power infrastructure programs? Do you want to shape an account…
Added 2 hours ago
J
Senior Manager Trade Compliance
Jobgether
Remote, United States
- $134,100 to $241,400 USD / year
As a Senior Manager Trade Compliance, you will provide strategic leadership and oversee global and domestic trade compliance activities across a complex, highly regulated business…
Added 2 hours ago
Construction Project Manager 4
ManpowerGroup
Phoenix, AZ
Our client, Construction & Data Center Infrastructure is seeking a Construction Project Manager 4 to join their team. As a Construction Project Manager 4, you will be part of the…
Added 2 hours ago
Manager Contracts II - Projects
Freeport-McMoRan
Phoenix, AZ
…deliverables, and areas of risk and make recommendations to Project Managers while monitoring and supporting remedial actions. You engage Project Managers and Project Procurement Managers…
Added 3 hours ago
Director, Supply Chain Operations
Cobb Hospital, Inc.
United States
a.Oversees perpetual inventory management and controls for WellStar system.
Added 3 hours ago
Senior Engineering Manager – Industrial Equipment Manufacturing Corona, California | On-Site
Direct Line Workforce Solutions
Corona, CA
Senior Engineering Manager – Industrial Equipment Manufacturing
Added 3 hours ago
ServiceNow Project Manager
System One
Merrifield, VA
Ensure subject-matter experts remain accountable for their content and outcomes while the Project Manager provides the structure that keeps the overall effort moving.
Added 3 hours ago
Accounting Manager (bilingual Korean)
Cesna Recruitment
Pittsburgh, PA
…continuous improvement of accounting procedures. The Accounting Manager will also work closely with cross-functional teams and the Korean headquarters to ensure compliance with corporate…
Added 3 hours ago
Senior Project Manager Consultant
Silicon Desert Staffing
San Jose, CA
The Senior Project Manager is responsible for establishing and executing a project framework that ensures safety, quality, value, timeliness, and overall project profitability.…
Added 3 hours ago
Associate Director, Power Systems Engineering
Scout Clean Energy
Boulder, CO
…specifications, governing electrical system design, supporting project execution, and ensuring operational readiness of Scout’s projects in Development and Construction. Your team will…
Added 3 hours ago
HR Operations Manager
Procon Consulting
McLean, VA
…ENR Top 100 CM/PM firm, we specialize in program management, project controls, commissioning, and technology - and offer an excellent platform to grow your career while shaping the future…

IPS-Integrated Project Services

Office Manager

Cary, NC, United States

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 4, 2027
Experience: 6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
Posting language: English
Posted: Nov 4, 2026

Original job description

Job Description

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a dedicated Office Manager to join our talented team at our office located in Cary, NC

In this role, you will serve as an information manager for the management and staff. You will plan and schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information.

Additional Responsibilities

Establish, maintain, and oversee office procedures.
Review standards and quality.
Monitor annual overhead and capital equipment budgets.
Follow through on procurement process, i.e., office supplies, travel, vending, and other services provided to the office.
Receive and take timely action upon instructions from Management and Staff.
Answers and fields incoming phone calls to the area, taking messages, forwarding calls, and taking steps to possibly resolve the issue without interrupting a manager or department member.
Schedule meetings, conference calls, and appointments.
Book meeting rooms and reserve necessary equipment.
Set up outside catering for meetings as necessary.
Sort and distribute incoming mail, faxes, FedEx, and UPS packages, and prepare outgoing correspondence and packages.
Manage the travel arrangements of department management and staff.
Schedule airline, car, and hotel accommodations using the outside travel agency’s database.
Keep travel profiles up-to-date with travel preferences and frequent flier information.
Coordinate work overload, arrange for temporary support when required.
Assist Management and Staff in maintaining vital records and correspondence, i.e., analysis, preparation of written reports/minutes, monitoring, and follow-up.
Coordinate staff schedules for seminars, workshops, and study groups, maintaining records for management purposes.
Compose/type correspondence and/or reports, proposals, presentations, meeting minutes, specifications for the Management and Staff as required or requested.
Maintain confidential files, including account information.
Relieve management of administrative detail.
Check deadlines on incoming requests and put preliminary work in play.
Develop and update office systems for record keeping.
Create and maintain databases, filing systems, logs, and reports necessary for the company or department to access quickly and efficiently.
Assist in organizing office events as necessary.
Other duties as assigned.

Qualifications & Requirements

6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
3+ years of management responsibility, including supervisory and office management.
Proficiency with Adobe/Acrobat and Microsoft Office; Word, Excel, PowerPoint, Visio, and Outlook.

Preferred Qualifications

An associate’s degree in business or equivalent.

Physical Demands

Must be able to stand, sit, and walk for prolonged periods.
Must possess the ability to stoop, kneel, crouch, and crawl as required.
Must be able to lift and move objects weighing up to 15 pounds.

Work Environment

This position will have 5% travel, or as required by the assigned project.
You may be assigned to a client site for an extended period.
Overnight travel or staying in the city of the Client’s location is possible, depending on the assignment.
Please review the IPS Travel Policy.
You will visit construction sites and will be required to take site safety training and adhere to site safety rules.
Must have access to reliable transportation.
Must have the ability to travel and commute on a daily or routine basis.

Safety

This position is a safety-sensitive position.
The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas.

All interviews are conducted either in person or virtually, with video required.

About Us

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That’s only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

Connect With Us!

If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!

Apply About employer

Report this job