Jobs in the United States

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Added 1 min ago
LN Concerts, Production Manager
Live Nation Worldwide, Inc.
NY
The New York City Production Department is looking for a Production Manager who oversees the execution, management, and administration of production operations for all Live Nation-operated…
Added 3 mins ago
Center Operations Manager
Living Alternatives PRC
Jacksonville, IL
Work with Nurse Manager and Center Director to create a schedule for program hours.
Added 4 mins ago
IG
Early Career Intern - Legal, Compliance, Audit & Risk (LCAR)
Invesco Group Services, INC.
Atlanta, GA
- $35 USD / hour
…at a global investment firm. As part of a Summer Internship Program cohort, you will have a variety of initiatives to keep you engaged throughout the summer including orientation,…
Added 4 mins ago
HH
Program Coordinator Developmental Disability Service
Helpful Hearts Health Services Inc
Columbia, MD
- $45,063.23 to $56,678.3 USD / year
Assist the Program Manager with oversight of assigned homes and programs.
Added 4 mins ago
HH
Human Resource
Helpful Hearts Health Services Inc
Columbia, MD
- $45,000 to $55,000 USD / year
…organized, people-focused, and compliance-driven Human Resources Manager to support our team and strengthen the foundation of our…
Added 5 mins ago
Strategic Alliances Manager – Federal System Integrators
CrowdStrike, Inc.
Remote, United States
…large scale distributed systems, processing almost 3 trillion events per day and this traffic is growing daily. Our customers span all industries, and they count on CrowdStrike to keep…
Added 9 mins ago
CO
Assistant Director, Watershed Protection - Modeling, Monitoring, and Compliance (MMC)
City of Austin
United States
- $194,000 to $204,000 USD / year
Develops and implements short- and long-range strategies, plans, programs, and personnel that provide administrative, managerial support, fiscal management, program planning, and evaluation.
Added 13 mins ago
O
Marketing Manager
Omniscient
Remote, United States
- $100,000 to $140,000 USD / year
- Own the account-based motion. Build and run an ABM program against the named accounts we most want to win.
Added 13 mins ago
QA Manager, Audit and Inspection Managment
Intuitive
Sunnyvale, CA
The Quality Assurance Manager, Audits & Inspections is responsible for the planning, execution, management, and continuous improvement of the company’s GxP audit and regulatory inspection…
Added 14 mins ago
OEM Sales Manager
Gerber Outdoor LLC
United States
We are looking for an experienced and commercially driven OEM Sales Manager to grow and lead our business-to-business (B2B) channel. In this role, you will develop new partnerships, expand…
Added 16 mins ago
Marketing Program Manager
Marmon Foodservice Technologies, Inc.
Carol Stream, IL
As the Marketing Program Manager, you will sit at the center of the Marketing organization, helping connect Product Management, Sales, Marketing, and Customer Lifecycle teams. You will be…
Added 19 mins ago
Sales Leader
Norman's Gift Shops, Inc.
Allentown, PA
Infuse our Customer CARE program into the culture of the store in which you lead by example to drive retail sales by genuinely connecting with the customer, building relationships, and…
Added 19 mins ago
RC
Restaurant Manager
Raising Cane's
Milford, CT
- $21 to $23.5 USD / hour
The Restaurant Manager is responsible for supporting the Restaurant Leader in day-to-day operations of the restaurant and upholding Raising Cane’s standards and culture in shift management…
Added 20 mins ago
MS
Program Manager I - Medical Scientist Training Program
Mount Sinai Health Systems
New York, NY
- $64,526.72 to $105,000 USD / year
DescriptionThe MSTP Program Manager provides high-level program management for the Medical Scientist Training Program (MSTP), Mount Sinai’s MD-PhD program, with primary responsibility for…
Added 22 mins ago
Food Service Supervisor - BSWH Austin
Aramark
Austin, TX
Perform other duties as requested by the Food Service Director or Manager whenever his/her skill and/or experience would be vital to initiate, coordinate, or complete any given program.
Added 23 mins ago
TR
Career Navigator, Workforce Development
Team Rubicon
New Orleans, LA
- $48,447.98 to $63,587.97 USD / year
Every day will be a challenge, but every month brings new opportunities. This position reports to TR’s Program Manager, Workforce Development and is based out of our Team Rubicon Workforce…
Added 23 mins ago
Talent Acquisition Assistant
DNOW L.P.
United States
· Manage and facilitate pre-employment tasks, including background checks, candidate and hiring manager communication, and document collections.
Added 25 mins ago
Medicaid Enterprise Testing Project Manager/Lead
NTT DATA Services
Springfield, IL
NTT DATA is seeking an experienced PMO Medicaid Enterprise Testing Lead Project Manager to support the Illinois Medicaid Enterprise System (MES) Planning and Advisory initiative. This…
Added 30 mins ago
PS
Plumbing Sales Professional
Plumbing Solutions of Idaho
Meridian, ID
- $90,000 to $180,000 USD / year
Added 30 mins ago
Content Marketing Manager
Calm Water and Bath
Cherry Hill Township, NJ
…9:00 AM to 5:00 PM, plus weekend availability as needed for events and community initiatives. As our Content Marketing Manager, you…
Added 30 mins ago
PT
Evening Cook
Peters Township Post Acute
McMurray, PA
- Up to $20.5 USD / hour
…high standard. You'll work under supervision of our Dietary Manager to ensure compliance with current state, federal, and local…
Added 30 mins ago
TV
Director of Maintenance
The Valencia at the Lakes
Las Vegas, NV
- $20 to $25 USD / hour
Valencia at the Lakes is seeking a skilled and dedicated Maintenance Manager to oversee the upkeep, repair, and operational integrity of our assisted living facility. The Maintenance…
Added 30 mins ago
RB
Senior Sous Chef
Round Barn, A Tribute Portfolio Hotel by Marriott
Santa Rosa, CA
- $70,304 USD / year
…across our restaurant, banquets, in-room dining, and special…
Added 30 mins ago
Director of Development
The Atlantic Classical Orchestra
Fort Pierce, FL
…including the annual fund, major gifts, planned giving, fundraising events, corporate sponsorships, government and foundation grants and Friends of the Atlantic Classical…
Added 30 mins ago
RL
Program Manager, Washington & Western States
Report Local
WA
- From $83,000 USD / year
We're looking for an entrepreneurial, community-rooted program manager with deep newsroom leadership experience to help us build and scale Report for Washington - our partnership with…

IPS-Integrated Project Services

Office Manager

Cary, NC, United States

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Job details

Apply by: Nov 4, 2027
Experience: 6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
Posting language: English
Posted: Nov 4, 2026

Original job description

Job Description

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a dedicated Office Manager to join our talented team at our office located in Cary, NC

In this role, you will serve as an information manager for the management and staff. You will plan and schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information.

Additional Responsibilities

Establish, maintain, and oversee office procedures.
Review standards and quality.
Monitor annual overhead and capital equipment budgets.
Follow through on procurement process, i.e., office supplies, travel, vending, and other services provided to the office.
Receive and take timely action upon instructions from Management and Staff.
Answers and fields incoming phone calls to the area, taking messages, forwarding calls, and taking steps to possibly resolve the issue without interrupting a manager or department member.
Schedule meetings, conference calls, and appointments.
Book meeting rooms and reserve necessary equipment.
Set up outside catering for meetings as necessary.
Sort and distribute incoming mail, faxes, FedEx, and UPS packages, and prepare outgoing correspondence and packages.
Manage the travel arrangements of department management and staff.
Schedule airline, car, and hotel accommodations using the outside travel agency’s database.
Keep travel profiles up-to-date with travel preferences and frequent flier information.
Coordinate work overload, arrange for temporary support when required.
Assist Management and Staff in maintaining vital records and correspondence, i.e., analysis, preparation of written reports/minutes, monitoring, and follow-up.
Coordinate staff schedules for seminars, workshops, and study groups, maintaining records for management purposes.
Compose/type correspondence and/or reports, proposals, presentations, meeting minutes, specifications for the Management and Staff as required or requested.
Maintain confidential files, including account information.
Relieve management of administrative detail.
Check deadlines on incoming requests and put preliminary work in play.
Develop and update office systems for record keeping.
Create and maintain databases, filing systems, logs, and reports necessary for the company or department to access quickly and efficiently.
Assist in organizing office events as necessary.
Other duties as assigned.

Qualifications & Requirements

6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
3+ years of management responsibility, including supervisory and office management.
Proficiency with Adobe/Acrobat and Microsoft Office; Word, Excel, PowerPoint, Visio, and Outlook.

Preferred Qualifications

An associate’s degree in business or equivalent.

Physical Demands

Must be able to stand, sit, and walk for prolonged periods.
Must possess the ability to stoop, kneel, crouch, and crawl as required.
Must be able to lift and move objects weighing up to 15 pounds.

Work Environment

This position will have 5% travel, or as required by the assigned project.
You may be assigned to a client site for an extended period.
Overnight travel or staying in the city of the Client’s location is possible, depending on the assignment.
Please review the IPS Travel Policy.
You will visit construction sites and will be required to take site safety training and adhere to site safety rules.
Must have access to reliable transportation.
Must have the ability to travel and commute on a daily or routine basis.

Safety

This position is a safety-sensitive position.
The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas.

All interviews are conducted either in person or virtually, with video required.

About Us

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That’s only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

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If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!

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