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Added 2 mins ago
Mechanical Associate Project Manager
Aaron Plumbing & Heating Co.
Fairbanks, AK
The Mechanical Associate Project Manager supports the planning, coordination, and administration of mechanical construction projects from estimating and preconstruction through project…
Added 6 mins ago
Corporate Logistics Manager
IPG
Sarasota, FL · Tampa, FL · Brandon, FL
Manage the supply of logistics-related data to support customers in the day-to-day general areas of engineering, supply, configuration management, technical requirements identification,…
Added 7 mins ago
Engineering Analyst III
Astrion
Redstone Arsenal, AL
Must possess a Bachelor's Degree in Engineering or related discipline from an accredited* college/university and 6 years of experience analyzing results of tests, assisting in ensuring data…
Added 7 mins ago
Enterprise Service Desk Analyst
Astrion
Huntsville, AL
Bachelor’s degree in Computer Science, Information Technology, Engineering, or related field with 2+ years of relevant IT experience OR Associate degree with 5+ years of related experience
Added 34 mins ago
Senior Associate Engineer - Mechanical
McKinstry Company
Missoula, MT
Our team is growing! We are currently seeking a Senior Associate Engineer - Mechanical to join our Engineering and Design divison in Missoula, MT. Engineers at McKinstry are unsurpassed in…
Added 35 mins ago
WC
Inside Sales
Winn-Marion Companies
Billings, MT
- $30 to $37 USD / hour
…products or services to established clients. The Inside Sales associate also fields customer calls and questions regarding product specifications, availability, and pricing. Provides…
Added 38 mins ago
AC
Expeditor / Purchasing Associate
Aston Carter
Riverside, CA
- $28 to $33.5 USD / hour
…with multiple departments including purchasing, operations, engineering, and production. Initially starting with indirect purchasing, there is potential to transition to direct purchasing…
Added 39 mins ago
Inventory Control Supervisor
Amro Fabricating Corporation
Corona, CA
…ensure materials are accurate, traceable, and available to support production. You will guide a team, strengthen system integrity, resolve material issues, and collaborate across functions…
Added 55 mins ago
Associate Engineer
Unilever United States, Inc.
Trumbull, CT
The Beauty & Wellbeing Team is looking for an Associate Scientist to join the dynamic, fast-paced R&D Team in North America. North America Hair is one of the biggest regions in the…
Added 58 mins ago
A
Maintenance Technician
Aerotek
Fishersville, VA
- $32.5 USD / hour
Read and interpret blueprints, electrical schematics, and technical documentation to support troubleshooting and repairs.
Added 59 mins ago
Discovery IT Co-op (Spring 2027)
Wave Life Sciences USA, Inc.
Cambridge, MA
Typical responsibilities include providing support functions for program and project management activities focused in the Research organization. The position will report to the Associate…
Added 59 mins ago
Associate Director, Drug Product Technical Services (DPTS)
Wave Life Sciences USA, Inc.
Lexington, MA
The Associate Director of DPTS leads drug product (DP) validation activities for Wave’s injectable assets in Phase 1-3 clinical trials and authoring of documents required for Regulatory…
Added 1 hour ago
Field Coordinator
Entergy
Clinton, MS
Provides direct support to Project Team members throughout the project lifecycle.
Added 1 hour ago
Cabling Infrastructure Manager, DCC Communities
Amazon
Canton, MS
-Support potential off-hours and on-call needs
Added 1 hour ago
Y
Automation Maintenance Technician
YQN
Buford, GA · Pooler, GA
- $20 to $25 USD / hour
…experience in equipment maintenance, troubleshooting, installation support, and performance testing while working closely with our automation engineering…
Added 1 hour ago
Channel Partner Account Executive
Cable One, Inc.
Remote, United States
Cross-functional Collaboration: Partner with internal teams (engineering, product, support) to ensure seamless delivery and client satisfaction for partner-referred customers.
Added 1 hour ago
Associate Director Field Assurance
BD (Becton, Dickinson and Company)
Warwick, RI
…the imagination and passion of all of us - from design and engineering to the manufacturing and marketing of our billions of MedTech products per year - to look at the impossible and find…
Added 1 hour ago
Spirit Defense - Associate Test Engineering Technical Analyst
Spirit AeroSystems
Wichita, KS
…supplier to the defense and space marketplace. Through innovative engineering and rapid prototyping excellence, Spirit Defense provides the capabilities, technologies and support customers…
Added 1 hour ago
A
Associate General Counsel, Product
Abridge
San Francisco, CA · New York City, NY
- $210,000 to $315,000 USD / year
…payers, and life sciences companies. This year, the platform will support more than 100 million patient-clinician conversations across more than 300 of the largest and most complex health…
Added 1 hour ago
Principal Mechanical Designer
BAE Systems
Nashua, NH
…15+ years of experience in the Mechanical Design Drafting, Engineering or related profession, with a minimum 3 years specifically assigned Senior/Lead Designer role, to work in the Nashua,…
Added 1 hour ago
MF
IT Asset Technician Collegedale, TN
McKee Foods Corporation and Affiliates
Collegedale, TN
- $56,500 to $62,900 USD / year
Added 1 hour ago
Maintenance Planner
BWX Technologies, Inc.
Jonesborough, TN
…nuclear innovation. We required a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are…
Added 1 hour ago
A
Field Installation Supervisor
Aerotek
Portland, TN
- $85,000 to $90,000 USD / year
…within budget. The position requires regular collaboration with engineering and customer teams, as well as travel to job sites approximately 2540% of the…
Added 1 hour ago
Advisor, Program Management
CEVA Logistics
Collierville, TN
The Program Management Advisor provides technical expertise and strategic support for the planning, development, organization, coordination, and execution of programs and projects across…
Added 1 hour ago
Process Assistant, Rapid Asset Deployment
Amazon
Antioch, TN
Support cross-functional coordination with Operations Engineering and Ground Transportation Logistics (GTL) teams as needed

IPS-Integrated Project Services

Office Manager

Cary, NC, United States

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Job details

Apply by: Nov 4, 2027
Experience: 6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
Posting language: English
Posted: Nov 4, 2026

Original job description

Job Description

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a dedicated Office Manager to join our talented team at our office located in Cary, NC

In this role, you will serve as an information manager for the management and staff. You will plan and schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information.

Additional Responsibilities

Establish, maintain, and oversee office procedures.
Review standards and quality.
Monitor annual overhead and capital equipment budgets.
Follow through on procurement process, i.e., office supplies, travel, vending, and other services provided to the office.
Receive and take timely action upon instructions from Management and Staff.
Answers and fields incoming phone calls to the area, taking messages, forwarding calls, and taking steps to possibly resolve the issue without interrupting a manager or department member.
Schedule meetings, conference calls, and appointments.
Book meeting rooms and reserve necessary equipment.
Set up outside catering for meetings as necessary.
Sort and distribute incoming mail, faxes, FedEx, and UPS packages, and prepare outgoing correspondence and packages.
Manage the travel arrangements of department management and staff.
Schedule airline, car, and hotel accommodations using the outside travel agency’s database.
Keep travel profiles up-to-date with travel preferences and frequent flier information.
Coordinate work overload, arrange for temporary support when required.
Assist Management and Staff in maintaining vital records and correspondence, i.e., analysis, preparation of written reports/minutes, monitoring, and follow-up.
Coordinate staff schedules for seminars, workshops, and study groups, maintaining records for management purposes.
Compose/type correspondence and/or reports, proposals, presentations, meeting minutes, specifications for the Management and Staff as required or requested.
Maintain confidential files, including account information.
Relieve management of administrative detail.
Check deadlines on incoming requests and put preliminary work in play.
Develop and update office systems for record keeping.
Create and maintain databases, filing systems, logs, and reports necessary for the company or department to access quickly and efficiently.
Assist in organizing office events as necessary.
Other duties as assigned.

Qualifications & Requirements

6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
3+ years of management responsibility, including supervisory and office management.
Proficiency with Adobe/Acrobat and Microsoft Office; Word, Excel, PowerPoint, Visio, and Outlook.

Preferred Qualifications

An associate’s degree in business or equivalent.

Physical Demands

Must be able to stand, sit, and walk for prolonged periods.
Must possess the ability to stoop, kneel, crouch, and crawl as required.
Must be able to lift and move objects weighing up to 15 pounds.

Work Environment

This position will have 5% travel, or as required by the assigned project.
You may be assigned to a client site for an extended period.
Overnight travel or staying in the city of the Client’s location is possible, depending on the assignment.
Please review the IPS Travel Policy.
You will visit construction sites and will be required to take site safety training and adhere to site safety rules.
Must have access to reliable transportation.
Must have the ability to travel and commute on a daily or routine basis.

Safety

This position is a safety-sensitive position.
The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas.

All interviews are conducted either in person or virtually, with video required.

About Us

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That’s only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

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If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!

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