Jobs in the United States

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Added 2 mins ago
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SAFETY & OCCUPATIONAL HEALTH SPECIALIST
United States Fleet Forces Command
Kittery, ME
- $101,375 to $131,790 USD / year
You will serve as the local/functional Safety Manager responsible for supporting assigned division/departmentâs production/resource organization safety and occupational health program…
Added 2 mins ago
VH
Healthcare Engineer
Veterans Health Administration
Birmingham, AL
- $70,039 to $161,512 USD / year
Serves as resident and program engineer consisting of the planning, design, and overseeing of major healthcare system projects; oversees Professional Architecture/Engineering and…
Added 2 mins ago
G
QA/QC Manager - Mission Critical Construction
GPAC
Tyler, TX
- $130,000 to $170,000 USD / year
A growing commercial general contractor with a strong Texas presence is seeking a QA/QC Manager to lead quality on large mission critical projects in East Texas! Their data center work is…
Added 4 mins ago
NS
ADMINISTRATIVE/TECHNICAL SPECIALIST
Naval Sea Systems Command
Dahlgren, VA
- $121,785 to $187,093 USD / year
…of NAVSURFWARCENDLD. You will serve as Electrical Safety and Construction…
Added 7 mins ago
US
Civil Engineer
United States Army Installation Management Command
Fort Belvoir, VA
- $102,415 to $133,142 USD / year
Serve as a Civil Engineer on an interrelated team of engineers/architects engaged in construction, design and review for the Directorate of Public Works. | Serves as project manager for…
Added 7 mins ago
C
Program Manager, EBMS
CBRE
Pierre, SD
- $105,000 to $115,000 USD / year
EBMS Construction Managers shall overseeRetrofits installations of EBMS as a program:
Added 7 mins ago
Construction Manager, Retail
Meta
Pierre, SD
Meta is seeking an experienced Construction Manager to lead the planning, design, and delivery of retail store construction projects across Meta's physical retail portfolio. In this role,…
Added 7 mins ago
Principal Portfolio Manager, Infrastructure Development
Meta
Pierre, SD
…Infrastructure team is seeking an experienced Principal Portfolio Manager to serve as the operational backbone of our Energy Infrastructure Investments pillar. This individual will be…
Added 9 mins ago
OO
Program Management (Monument)
Office of the Secretary of the Army
Fort Bliss, TX
- $106,437 to $138,370 USD / year
About the Position: The Monument Manager oversees the planning, scheduling, assignment, and review of activities related to the operation, maintenance, and overall administration of Castner…
Added 12 mins ago
Superintendent - Healthcare Construction
GPAC
Plano, TX
Lead the site safety program and quality checks
Added 12 mins ago
Nationwide Traveling Mechanical Project Manager
GPAC
Omaha, NE
Traveling Project Manager – Mechanical Construction
Added 12 mins ago
Nationwide Traveling Mechanical Project Manager
GPAC
Nashville, TN
Traveling Project Manager – Mechanical Construction
Added 12 mins ago
Nationwide Traveling Mechanical Project Manager
GPAC
Dayton, OH
Traveling Project Manager – Mechanical Construction
Added 12 mins ago
Nationwide Traveling Mechanical Project Manager
GPAC
South Bend, IN
Traveling Project Manager – Mechanical Construction
Added 12 mins ago
GS
Administrative Manager (Direct Hire)
Goddard Space Flight Center
Greenbelt, MD
- $169,279 to $197,200 USD / year
…Oversees the execution of major renovation, alteration, and new construction projects from programming and design through commissioning and occupancy. | Ensures all facilities comply with…
Added 12 mins ago
Nationwide Traveling Mechanical Project Manager
GPAC
Des Moines, IA
Traveling Project Manager – Mechanical Construction
Added 12 mins ago
Nationwide Traveling Mechanical Project Manager
GPAC
Knoxville, TN
Traveling Project Manager – Mechanical Construction
Added 12 mins ago
Nationwide Traveling Mechanical Project Manager
GPAC
Austin, TX
Traveling Project Manager – Mechanical Construction
Added 12 mins ago
Nationwide Traveling Mechanical Project Manager
GPAC
Cincinnati, OH
Traveling Project Manager – Mechanical Construction
Added 12 mins ago
Nationwide Traveling Mechanical Project Manager
GPAC
Oklahoma City, OK
Traveling Project Manager – Mechanical Construction
Added 13 mins ago
Nationwide Traveling Mechanical Project Manager
GPAC
Houston, TX
Traveling Project Manager – Mechanical Construction
Added 13 mins ago
Nationwide Traveling Mechanical Project Manager
GPAC
Dallas, TX
Traveling Project Manager – Mechanical Construction
Added 13 mins ago
Nationwide Traveling Mechanical Project Manager
GPAC
Columbus, OH
Traveling Project Manager – Mechanical Construction
Added 13 mins ago
Nationwide Traveling Mechanical Project Manager
GPAC
St Louis, MO
Traveling Project Manager – Mechanical Construction
Added 16 mins ago
UA
INTERDISCIPLINARY (Technical Manager)
U.S. Army Corps of Engineers
New York, NY
- $105,481 to $137,128 USD / year
About the Position: Serve as a Technical Manager supporting design, planning, and construction projects. Position is responsible for the technical and administrative management of…

Closed listing

IPS-Integrated Project Services

Office Manager

Cary, NC, United States

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Closing date: Nov 4, 2027
Experience: 6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
Posting language: English
Posted: Nov 4, 2026

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Original job description

Archived listing. The details below describe a past opening.

Job Description

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a dedicated Office Manager to join our talented team at our office located in Cary, NC

In this role, you will serve as an information manager for the management and staff. You will plan and schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information.

Additional Responsibilities

Establish, maintain, and oversee office procedures.
Review standards and quality.
Monitor annual overhead and capital equipment budgets.
Follow through on procurement process, i.e., office supplies, travel, vending, and other services provided to the office.
Receive and take timely action upon instructions from Management and Staff.
Answers and fields incoming phone calls to the area, taking messages, forwarding calls, and taking steps to possibly resolve the issue without interrupting a manager or department member.
Schedule meetings, conference calls, and appointments.
Book meeting rooms and reserve necessary equipment.
Set up outside catering for meetings as necessary.
Sort and distribute incoming mail, faxes, FedEx, and UPS packages, and prepare outgoing correspondence and packages.
Manage the travel arrangements of department management and staff.
Schedule airline, car, and hotel accommodations using the outside travel agency’s database.
Keep travel profiles up-to-date with travel preferences and frequent flier information.
Coordinate work overload, arrange for temporary support when required.
Assist Management and Staff in maintaining vital records and correspondence, i.e., analysis, preparation of written reports/minutes, monitoring, and follow-up.
Coordinate staff schedules for seminars, workshops, and study groups, maintaining records for management purposes.
Compose/type correspondence and/or reports, proposals, presentations, meeting minutes, specifications for the Management and Staff as required or requested.
Maintain confidential files, including account information.
Relieve management of administrative detail.
Check deadlines on incoming requests and put preliminary work in play.
Develop and update office systems for record keeping.
Create and maintain databases, filing systems, logs, and reports necessary for the company or department to access quickly and efficiently.
Assist in organizing office events as necessary.
Other duties as assigned.

Qualifications & Requirements

6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
3+ years of management responsibility, including supervisory and office management.
Proficiency with Adobe/Acrobat and Microsoft Office; Word, Excel, PowerPoint, Visio, and Outlook.

Preferred Qualifications

An associate’s degree in business or equivalent.

Physical Demands

Must be able to stand, sit, and walk for prolonged periods.
Must possess the ability to stoop, kneel, crouch, and crawl as required.
Must be able to lift and move objects weighing up to 15 pounds.

Work Environment

This position will have 5% travel, or as required by the assigned project.
You may be assigned to a client site for an extended period.
Overnight travel or staying in the city of the Client’s location is possible, depending on the assignment.
Please review the IPS Travel Policy.
You will visit construction sites and will be required to take site safety training and adhere to site safety rules.
Must have access to reliable transportation.
Must have the ability to travel and commute on a daily or routine basis.

Safety

This position is a safety-sensitive position.
The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas.

All interviews are conducted either in person or virtually, with video required.

About Us

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That’s only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

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