Jobs in the United States

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Added 2 mins ago
Accounting Specialist
Arkansas Talent Group
Little Rock, AR
Manage day-to-day accounting operations using Deltek software
Added 4 mins ago
CI
Retail Sales Associate
Companies, Inc.
Portland, TX
- $1,000 to $1,350 USD / week
Responsible for accurately tracking and communicating all activity to Retail Operations
Added 4 mins ago
CI
Retail Sales Associate
Companies, Inc.
Corpus Christi, TX
- $1,000 to $1,350 USD / week
Responsible for accurately tracking and communicating all activity to Retail Operations
Added 4 mins ago
CI
Retail Sales Associate
Companies, Inc.
Corpus Christi, TX
- $1,000 to $1,350 USD / week
Responsible for accurately tracking and communicating all activity to Retail Operations
Added 4 mins ago
CI
Retail Sales Associate
Companies, Inc.
Corpus Christi, TX
- $1,000 to $1,350 USD / week
Responsible for accurately tracking and communicating all activity to Retail Operations
Added 4 mins ago
CI
Retail Sales Associate
Companies, Inc.
Dallas, TX
- $1,000 to $1,350 USD / week
Responsible for accurately tracking and communicating all activity to Retail Operations
Added 4 mins ago
CI
Retail Sales Associate
Companies, Inc.
Corpus Christi, TX
- $1,000 to $1,350 USD / week
Responsible for accurately tracking and communicating all activity to Retail Operations
Added 4 mins ago
CI
HP Retail Sales Representative
Companies, Inc.
Saginaw, MI
- $17.5 USD / hour
Become a Part-Time HP Retail Sales Associate!
Added 4 mins ago
CI
Bilingual Retail Sales Associate
Companies, Inc.
Laredo, TX
- $1,000 to $1,350 USD / week
Responsible for accurately tracking and communicating all activity to Retail Operations
Added 5 mins ago
Store Associate
Sherwin-Williams
Bucyrus, OH
…to promptly resolve any customer concerns and ensure maximum client satisfaction as well as stay up-to-date with product features and maintain the high quality and visual standards of the…
Added 5 mins ago
Store Associate
Sherwin-Williams
Carrollton, OH
…to promptly resolve any customer concerns and ensure maximum client satisfaction as well as stay up-to-date with product features and maintain the high quality and visual standards of the…
Added 6 mins ago
M
Warehouse Associate
Manpower
Hanover, PA
- $18.5 USD / hour
Our client is seeking a dedicated Picker/Packer to join their dynamic team. As a Picker/Packer, you will be an essential part of the warehouse operations supporting the shipping and…
Added 6 mins ago
M
Warehouse Associate
Manpower
Twinsburg, OH
- $17.5 USD / hour
Our client, a distributor in Twinsburg, is seeking a Warehouse Associate to join their team. As a Warehouse Associate, you will be part of the Warehouse Operations team supporting…
Added 6 mins ago
Seasonal Associate
Sephora
Livermore, CA
As a Seasonal Associate, you'll be responsible for providing an outstanding client experience by supporting both store operations and onstage service during peak business moments. You'll…
Added 17 mins ago
Team Member
Express Wash Operations LLC
United States
At Whistle Express, the Associate role is where it all starts - and for a lot of our site managers, it's exactly where they started, too. This is a hands-on, fast-moving position on the…
Added 21 mins ago
LC
PT Sales Associate
LOVESAC COMPANY
San Diego, CA
- $19.53 to $21.73 USD / hour
As a Lovesac Sales Associate, you are energized by connecting with customers, delivering remark able results, and helping people design products that fit their lifestyle and space. You’re…
Added 21 mins ago
LC
PT Sales Associate
LOVESAC COMPANY
Temecula, CA
- $18.59 to $21.73 USD / hour
As a Lovesac Sales Associate, you are energized by connecting with customers, delivering remark able results, and helping people design products that fit their lifestyle and space. You’re…
Added 23 mins ago
P
Shipping Supervisor 3rd Shift
PrideStaff
Lancaster, TX
- $26 USD / hour
PrideStaff is hiring a Shipping Supervisor for our client, an industry leader in commercial fitness equipment. Pay is $26.00/hour plus frequent overtime, full-time and temp-to-hire.
Added 34 mins ago
Prep Cook
Concord Hospitality
Charlotte, NC
…banquet events! Our cooks are team players that work with our operations team to provide the best professional, competent and prompt service to our guests and our client…
Added 37 mins ago
Sr. Director, Corporate Philanthropy and Strategy
Johns Hopkins University
Baltimore
Reporting into the Associate Vice President for Advancement, with a dotted line into the Chief Innovation Officer for Johns Hopkins, the Sr. Director will serve as the lead strategist for…
Added 41 mins ago
AS
Customer Success Specialist
Answering Service Care
Margate, FL
- $22.35 USD / hour
…automation, and AI, to deliver results. You will report to our Associate Director of Business Development and work closely with Sales, Operations, Billing, and Customer…
Added 42 mins ago
SO
Registered Nurse (RN) Team Lead - 61006653 (Greenville County)
State of South Carolina
Greenville, SC
- $77,198 USD / year
…for the Clinic Nursing Unit. This role supports daily clinic operations and guides nursing staff in providing client-centered Family Planning, STD/HIV, Immunization, and Preventive Health…
Added 43 mins ago
Pharmacy Executive IV
Vizient
Tulsa
…significant pharmaceutical purchasing volume. You will build strong client relationships, deliver actionable insights through pharmacy analytics and business reviews, and increase awareness…
Added 43 mins ago
Sourcing Director - Clinical Categories
Vizient
Irving · Chicago · Nashville · Charlotte · Centennial
…strategies, and facilitate value analysis initiatives that support client and organizational priorities. You will provide strategic expertise in the clinical category, partnering with…
Added 43 mins ago
S
Seasonal Associate
sephora.com
Milpitas
- $22.6 to $26 USD / hour
As a Seasonal Associate, you'll be responsible for providing an outstanding client experience by supporting both store operations and onstage service during peak business moments. You'll…

IPS-Integrated Project Services

Office Manager

Cary, NC, United States

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Job details

Apply by: Nov 4, 2027
Experience: 6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
Posting language: English
Posted: Nov 4, 2026

Original job description

Job Description

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a dedicated Office Manager to join our talented team at our office located in Cary, NC

In this role, you will serve as an information manager for the management and staff. You will plan and schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information.

Additional Responsibilities

Establish, maintain, and oversee office procedures.
Review standards and quality.
Monitor annual overhead and capital equipment budgets.
Follow through on procurement process, i.e., office supplies, travel, vending, and other services provided to the office.
Receive and take timely action upon instructions from Management and Staff.
Answers and fields incoming phone calls to the area, taking messages, forwarding calls, and taking steps to possibly resolve the issue without interrupting a manager or department member.
Schedule meetings, conference calls, and appointments.
Book meeting rooms and reserve necessary equipment.
Set up outside catering for meetings as necessary.
Sort and distribute incoming mail, faxes, FedEx, and UPS packages, and prepare outgoing correspondence and packages.
Manage the travel arrangements of department management and staff.
Schedule airline, car, and hotel accommodations using the outside travel agency’s database.
Keep travel profiles up-to-date with travel preferences and frequent flier information.
Coordinate work overload, arrange for temporary support when required.
Assist Management and Staff in maintaining vital records and correspondence, i.e., analysis, preparation of written reports/minutes, monitoring, and follow-up.
Coordinate staff schedules for seminars, workshops, and study groups, maintaining records for management purposes.
Compose/type correspondence and/or reports, proposals, presentations, meeting minutes, specifications for the Management and Staff as required or requested.
Maintain confidential files, including account information.
Relieve management of administrative detail.
Check deadlines on incoming requests and put preliminary work in play.
Develop and update office systems for record keeping.
Create and maintain databases, filing systems, logs, and reports necessary for the company or department to access quickly and efficiently.
Assist in organizing office events as necessary.
Other duties as assigned.

Qualifications & Requirements

6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
3+ years of management responsibility, including supervisory and office management.
Proficiency with Adobe/Acrobat and Microsoft Office; Word, Excel, PowerPoint, Visio, and Outlook.

Preferred Qualifications

An associate’s degree in business or equivalent.

Physical Demands

Must be able to stand, sit, and walk for prolonged periods.
Must possess the ability to stoop, kneel, crouch, and crawl as required.
Must be able to lift and move objects weighing up to 15 pounds.

Work Environment

This position will have 5% travel, or as required by the assigned project.
You may be assigned to a client site for an extended period.
Overnight travel or staying in the city of the Client’s location is possible, depending on the assignment.
Please review the IPS Travel Policy.
You will visit construction sites and will be required to take site safety training and adhere to site safety rules.
Must have access to reliable transportation.
Must have the ability to travel and commute on a daily or routine basis.

Safety

This position is a safety-sensitive position.
The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas.

All interviews are conducted either in person or virtually, with video required.

About Us

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That’s only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

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If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!

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