Jobs in the United States

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Added 6 mins ago
Administrative Specialist / Data Manager (USCG Shipbuilding)
THOR Solutions, LLC
Bayou La Batre, AL
…the U.S. Coast Guard (USCG) Waterways Commerce Cutter (WCC) Project Resident Office (PRO), located at Bayou La Batre, AL. The Administrative Specialist / Data Analyst Specialist will assist…
Added 21 mins ago
Survey Party Chief
Michael Baker International
North Charleston, SC · Columbia, SC · Greenville, SC · SC · Cary, NC · Charlotte, NC
…lead field survey operations in support of civil engineering, construction, and land development projects in South Carolina. The ideal candidate will be responsible for managing a survey…
Added 29 mins ago
EI
Physical Security Design Manager
EXANTE360 INC
Remote, United States
- $110,000 to $154,000 USD / year
The Physical Security Design Manager (Mission Critical Data Center Security Design) supports multiple fast-paced, mission critical projects and is responsible for managing all aspects of…
Added 34 mins ago
QC Associate - Temple
Insight Global
Temple, TX
Participate in the Planning Phase of the QC program by meeting with the QCS Team, the Project Manager and Superintendent to align project expectations for the Quality Control Program.
Added 45 mins ago
Senior Associate, Lighting Design
CMTA
New York, NY
This position is for a senior-level project manager who will own project delivery from concept through construction. You will be working alongside the New York Principal in a unique…
Added 1 hour ago
GS
Associate Commissioner for Design and Construction (Building Superintendent) - VID 228074
General Services, Office of
Albany, NY
- $163,811 to $206,043 USD / year
Duties Description The Associate Commissioner for Design and Construction (D&C) leads a statewide team delivering a complex, 1800+ ongoing capital projects portfolio for over 50 of our…
Added 2 hours ago
EHS Manager
National Gypsum Company
Pryor, OK
The Plant Environmental Health & Safety Manager is responsible for serving as a resource to provide leadership, direction as well as establish a meaningful Environmental, Health & Safety…
Added 2 hours ago
HSE Project Manager
Bachem AG
Vista, CA
The HSE Project Manager is responsible for ensuring that Health, Safety and Environment (HSE) requirements are fully integrated into capital investment (CAPEX) projects from concept and…
Added 2 hours ago
RU
ITIM Program Operations Manager
Randstad USA
Abilene, TX
- $73.33 to $97 USD / hour
Join Our Client in an Onsite role as an ITIM Program Operations Manager in Abilene, TX a tech pioneer shaping the future! Requires 5+ yrs experience in program operations to oversee daily…
Added 2 hours ago
Office manager
IPS Integrated Project Services
Blue Bell, PA
Added 2 hours ago
FC
Construction Project Manager (Associate - Advisor)
FEDEX CORPORATION AND SUBS 12
Moon Township, PA
- $4,324 USD / month
Added 3 hours ago
CO
Utilities Locator/ Inspector (Career Path)
City of Boynton Beach
Boynton Beach, FL
- $22.84 to $41.93 USD / hour
The purpose of this classification is to coordinate and monitor field-related construction activities for Utilities department, development projects, and/or capital improvement projects.…
Added 3 hours ago
Outside Sales Representative - Scaffolding Commercial
Sunbelt Rentals, Inc.
Richmond, VA
Related experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales…
Added 3 hours ago
QC Associate - Richmond
Insight Global
Richmond, VA
Participate in the Planning Phase of the QC program by meeting with the QCS Team, the Project Manager and Superintendent to align project expectations for the Quality Control Program.
Added 3 hours ago
Civil - Senior Engineering Technician - BESS
Black & Veatch Family of Companies
Greenwood Village, CO · Houston, TX · Jacksonville, FL · Phoenix, AZ · Orlando, FL · Ann Arbor, MI · Overland Park, KS
…and our expertise in engineering, procurement, consulting and construction, together we are building a world of…
Added 4 hours ago
Manager Plant Services Group
Advanced Drainage Systems
Hilliard, OH
We are looking for a Plant Services Group (PSG) Manager to join our team! In this role, you will lead a traveling technical team that supports the construction of manufacturing facilities,…
Added 4 hours ago
Engineer - Generation
Avista 1
Spokane, WA
…As an Engineer, you will collaborate with other engineers, project managers, and stakeholders such as operators to develop designs that allow for safe operation and maintenance of Avista’s…
Added 4 hours ago
TS
Facilities Manager - COS
Tactica Solutions
Colorado Springs, CO
- $60,000 to $70,000 USD / year
Associate's or Bachelor's degree in Facilities Management, Engineering, Construction Management, Business, or a related discipline.
Added 4 hours ago
Associate Project Manager – Land Development
Atwell, LLC
Newark, DE
…dynamic land development projects? Atwell is looking for an Associate Project Manager to lead and oversee innovative commercial and residential land development projects in Newark,…
Added 4 hours ago
Associate Project Manager – Land Development
Atwell, LLC
Bryn Mawr, PA
…dynamic land development projects? Atwell is looking for an Associate Project Manager to lead and oversee innovative commercial and residential land development projects in Bryn Mawr,…
Added 4 hours ago
Document Control Specialist (MEP)
Sundt
Remote, United States
3. Maintains the master project/drawing / specification files as the repository of design /construction documents.
Added 5 hours ago
Project Engineer, Construction - Michels Energy Solutions, Inc
Michels Corporation
Bowling Green, OH
As an Associate Project Manager, your key responsibilities will be to support project planning and organization, implement project management principles, and collaborate effectively with…
Added 5 hours ago
Environmental Compliance Project Director
XL FERROVIAL CONSTRUCTION US CORP.
Atlanta, GA
The Environmental Compliance Project Director is responsible for directing, managing, and overseeing environmental compliance, permitting, environmental management systems, environmental…
Added 5 hours ago
Assistant Building Official
City of Largo
United States
Works directly with the City Floodplain Manager, City Stormwater Program Administrator, Community Rating System (CRS) coordinator and the Federal Emergency Management Agency (FEMA)…
Added 5 hours ago
Construction Manager I
Texas State University-San Marcos
TX
Under the close supervision of the Associate Director for Special Projects, this position is primarily responsible for office and field coordination of small-scale Special Projects,…

IPS Integrated Project Services

Office manager

Blue Bell, PA, United States

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Job details

Posting language: English
Posted: Oct 20, 2026

Original job description

Job Description At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a dedicated Office Manager to join our talented team at our headquarters in Blue Bell, Pennsylvania.In this role, you will serve as an information manager for management and staff. You will plan and schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information. Additional Responsibilities 1. Establish, maintain, and oversee office procedures. 2. Review standards and quality. 3. Monitor annual overhead and capital equipment budgets. 4. Follow through on the procurement process, i.e., office supplies, travel, vending, and other services provided to the office. 5. Receive and take timely action upon instructions from Management and Staff. 6. Answer and field incoming phone calls to the area, taking messages, forwarding calls, and taking steps to possibly resolve the issue without interrupting a manager or department member. 7. Schedule meetings, conference calls, and appointments. 8. Book meeting rooms and reserve necessary equipment. 9. Set up outside catering for meetings as necessary. 10. Sort and distribute incoming mail, faxes, FedEx, and UPS packages, and prepare outgoing correspondence and packages. 11. Manage the travel arrangements of department management and staff. 12. Schedule airline, car, and hotel accommodations using the outside travel agency's database. 13. Keep travel profiles up-to-date with travel preferences and frequent flier information. 14. Coordinate work overload; arrange for temporary support when required. 15. Assist Management and Staff in maintaining vital records and correspondence, i.e., analysis, preparation of written reports/minutes, monitoring, and follow-up. 16. Coordinate staff schedules for seminars, workshops, and study groups, maintaining records for management purposes. 17. Compose/type correspondence and/or reports, proposals, presentations, meeting minutes, specifications for the Management and Staff as required or requested. 18. Maintain confidential files, including account information. 19. Relieve management of administrative detail. 20. Check deadlines on incoming requests and put preliminary work in place. 21. Develop and update office systems for record-keeping. 22. Create and maintain databases, filing systems, logs, and reports necessary for the company or department to access quickly and efficiently. 23. Assist in organizing office events as necessary. 24. Other duties as assigned. Qualifications & Requirements 1. 6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting. 2. 3+ years of management responsibility, including supervisory and office management. 3. Proficiency with Adobe Acrobat and Microsoft Office (Word, Excel, PowerPoint, Visio, and Outlook). Preferred Qualifications 1. An associate's degree in business or equivalent. Physical Demands 1. Must be able to stand, sit, and walk for prolonged periods. 2. Must possess the ability to stoop, kneel, crouch, and crawl as required. 3. Must be able to lift and move objects weighing up to 15 pounds. Work Environment 1. This position will have 5% travel, or as required by the assigned project. 2. You may be assigned to a client site for an extended period. 3. Overnight travel or staying in the city of the Client's location is possible, depending on the assignment. 4. Please review the IPS Travel Policy. 5. You will visit construction sites and will be required to take site safety training and adhere to site safety rules. 6. Must have access to reliable transportation. 7. Must have the ability to travel and commute on a daily or routine basis. Safety 1. This position is a safety-sensitive position. 2. The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas. All interviews are conducted either in person or virtually, with video required. About Us IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end-to-end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That's only possible when we care as much as our clients do. Specialties Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services. All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer. Connect With Us! If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here! IPS is an equal opportunity, affirmative action employer of protected veterans (M/F/D/V).

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Skills

IPS
Construction management
Fix meetings
Manage several projects
Research
Provide information
Record keeping
Adobe Acrobat
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Visio
Microsoft Outlook

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