Workplace Experience & Office Operations Intern

Workplace Experience& Events Intern

THE OPPORTUNITY

At IntraCare, a value-based healthcare organization serving Texas and Arizona, great workplace experiences come from both thoughtful ideas and excellent follow-through. This internship brings those together: employee appreciation, events, office coordination, hospitality and day-to-day administrative systems. You will learn alongside the HR and Office Operations teams, help with supervised projects and routine coordination, and contribute ideas to improve how colleagues experience the workday. This is a hands-on educational opportunity, not a standalone office-management position.

WHAT YOU WILL DO

01 EMPLOYEE RECOGNITION & ENGAGEMENT

• Maintain birthday, work-anniversary and employee-recognition calendars; prepare reminders and milestone lists.
• Help choose and order approved employee gifts, coordinate deliveries, and track recognition requests.
• Draft employee appreciation messages, milestone shout-outs and Teams announcements for review and posting.
• Support team recognition, celebrations, morale initiatives and activities that help employees feel included.

02 MEETINGS, CATERING & EVENTS

• Assist with Outlook scheduling, calendar invitations, conference-room reservations and meeting coordination.
• Coordinate catering requests: menus, headcounts, dietary needs, approved orders, delivery timing and vendor follow-up.
• Prepare meeting materials, handouts, name cards, supplies, refreshments, signage and basic room arrangements.
• Help set up and reset conference rooms before and after meetings, including organization and cleanup.
• Support employee lunches, training sessions, team gatherings, holiday celebrations and other corporate events.

03 OFFICE ADMINISTRATION & COMMUNICATIONS

• Print, scan, copy, assemble, organize and file business documents in physical or approved digital folders.
• Help sort, prepare and distribute incoming and outgoing mail, parcels and office deliveries.
• Update simple spreadsheets, contact lists, checklists, trackers and administrative records with guidance.
• Assist with routine employee administrative requests, internal communications and office project follow-ups.

INTRACARE / PEOPLE & CULTURE

INTRACARE • CAREER OPPORTUNITY | theintracare.com

THE WORK BEHIND THE EXPERIENCE

Where good ideas meet the details. Continued responsibilities

04 OFFICE SUPPLIES & FACILITIES COORDINATION

• Check inventory of stationery, printing materials, kitchen and breakroom items, meeting supplies and shared resources.
• Restock common areas, prepare approved office-supply orders and monitor requests and delivery status.
• Document maintenance or facilities needs, communicate them to the responsible staff and track follow-up.
• Help keep conference rooms, supply areas and shared workspaces organized, prepared and presentable.

05 HOSPITALITY, VISITORS & EVERYDAY LOGISTICS

• Provide a welcoming experience to employees, guests and visitors; assist with directions and meeting-room readiness.
• Support visitor and vendor coordination in accordance with reception, access and security procedures.
• Help with office deliveries, small logistics tasks, room transitions and requests for meeting or training materials.
• Contribute tasteful, practical ideas for common-space presentation, seasonal touches and office atmosphere.

06 CULTURE, CREATIVITY & WORKPLACE IMPROVEMENTS

• Suggest fresh, inclusive and affordable ways to make employees feel valued and connected across teams.
• Gather employee ideas and feedback with mentor guidance; identify recurring workplace-experience opportunities.
• Help create staff engagement communications and activities appropriate for corporate and clinic locations.
• Research examples, build simple proposals and learn to evaluate feasibility, cost and employee impact.

07 CROSS-FUNCTIONAL & PROJECT SUPPORT

• Assist HR, Operations, Recruiting and IT with defined administrative, organizational or event-related projects.
• Help track action items, project status, schedules, vendor responses and other routine coordination work.
• Practice professional email, Microsoft Teams, Excel, Outlook and document-management skills.
• Suggest small process improvements, ask questions, maintain confidentiality and seek approval before taking action.

YOUR SIGNATURE LEARNING PROJECT

The Workplace Experience Refresh: with a mentor, listen to employee perspectives, research an improvement, build a practical proposal with an estimated resource plan, and present your recommendation to the HR/Operations team. You will leave with a tangible example of creative thinking, planning and professional communication.

INTRACARE / PEOPLE & CULTURE

INTRACARE • CAREER OPPORTUNITY | theintracare.com

LEARN / CONTRIBUTE / GROW

A real introduction to how workplaces work. For someone curious about people, hospitality, culture and business operations, this role offers exposure to the decisions and coordination that create a positive experience for employees and guests.

WHAT YOU CAN LEARN

• How corporate meetings and events move from concept to execution.
• How employee recognition and internal communication contribute to company culture.
• How supplies, vendors, room preparation and office systems fit together.
• How to organize work, manage checklists, compare options and follow through professionally.
• How to present a realistic workplace-improvement idea to HR and Operations.

THE STUDENT EXPERIENCE

The intended structure includes a designated supervisor, task demonstrations, feedback on completed work, exposure to different HR/Operations projects and a defined final presentation. Work is performed with guidance, and staff retain responsibility for ongoing office functions. Academic credit, if available, is determined by the student’s institution and IntraCare approval.

WHO WILL THRIVE HERE

• Current students or recent graduates interested in business, HR, event management, hospitality, communications, marketing or related fields.
• Friendly, dependable people who communicate clearly, arrive on time and genuinely enjoy helping others.
• People who bring new ideas but also take pride in practical details: calendars, follow-ups, documents and organized spaces.
• Candidates who are comfortable using email and basic Office tools, or eager to learn. Prior corporate experience is not required.

PRACTICAL DETAILS & HOW TO APPLY

Location: Addison, Texas (on-site) | Schedule: part-time; exact days and duration confirmed with HR | Compensation: unpaid educational internship. Apply with your résumé and two or three sentences answering: “What is one practical, low-cost idea that would make the employee experience better” Send your application through IntraCare’s official recruiting process. IntraCare is an equal opportunity employer. The internship is educational and does not guarantee future employment. Anypotential full-time consideration depends on business needs and a separate hiring process.