Project Administrator I

About Us

Intermountain Electric (IME) brings decades of experience as a trusted leader in electrical contracting. Founded in 1946, we began as a small company in Denver, CO, and have since grown to be part of the largest specialty contractor in North America. Today, we work with owners and contractors nationwide, delivering complex construction solutions across various industries, including aviation, mission critical, entertainment, and healthcare. At IME, our people are our most valuable asset. We are committed to fostering a culture that prioritizes safety, quality, and professional growth. Joining IME is more than just finding a job - it's about building a career with opportunities to advance and make an organizational impact. Power your future with IME and be a part of a team that drives success in every project.

About this Role

Intermountain Electric, Inc. (IME) is celebrating 80 years of powering progress across Colorado. Our office teams help deliver safe, smart, and reliable electrical solutions through our people and partnerships, the IME Way.

Through strategic planning, collaboration, and technical excellence, and guided by our values of Integrity, Safety, Ingenuity, Relationships, Craftsmanship, and Spark, we empower our professionals to innovate, support our field teams, and strengthen the partnerships that move our work forward.

Join a team where your expertise fuels the systems that keep communities running!

The Project Administrator I supports the Project Admin team through a variety of financial, administrative, and project-related activities that contribute to the successful execution and closeout of projects. This role assists with collections, vendor payment support, project documentation, compliance requirements, and job maintenance while developing a strong understanding of IME's systems, processes, and project lifecycle.

What You'll Do

Accounts Receivable & Collections Support

• Contact customers regarding outstanding invoices, payment status, and collection-related inquiries.
• Assist with routine collections follow-up and maintain accurate collection notes and records.
• Coordinate with customers to establish or update payment methods, including ACH payments and checks remitted to IME's lockbox.

Purchase Order & Accounts Payable Support

• Review aging open purchase orders and coordinate with vendors to obtain outstanding invoices.
• Assist in reviewing payment hold reports and identifying items that may be eligible for payment processing.
• Follow up with vendors and internal stakeholders to obtain documentation required for timely invoice payment.

Job Maintenance & Closeout Support

• Review completed projects to determine when they are ready to move into the project closeout process.
• Gather required project manager approvals and supporting documentation for monthly job status updates and submit materials to the PA Manager for processing.
• Assist with project file organization, documentation maintenance, and closeout record preparation.

Document & Compliance Support

• Support DocuSign routing, tracking, and signature follow-up activities.
• Coordinate the collection of signatures for lien waivers, subcontract agreements, and Work Authorizations (WAs).
• Request certificates of insurance (COIs) and monitor outstanding documentation to support project compliance requirements.
• Ensure project documentation is accurately maintained and saved in the appropriate project files and systems.

Training & Development

• Develop proficiency in JDE, Hubble, DocuSign, and other systems utilized by the Project Administration team.
• Learn and apply processes related to project booking, change orders, billing, subcontract administration, and project closeout.
• Develop an understanding of how project administration activities impact project financial performance, cash flow, compliance, and DSO.
• Complete assigned training and demonstrate increasing accuracy, accountability, and independence in assigned responsibilities.

Additional duties as assigned.

What You'll Bring

Knowledge, Skills & Abilities

• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Working knowledge of business software applications and the ability to learn new systems and technology.
• Working knowledge of financial and administrative processes, including invoicing, payment processing, recordkeeping, or related functions.
• Basic understanding of project documentation, contracts, or compliance requirements preferred.
• Strong organizational skills with the ability to manage multiple tasks and priorities in a deadline-driven environment.
• Effective verbal and written communication skills with the ability to interact professionally with customers, vendors, and internal teams.
• Strong attention to detail and commitment to maintaining accurate records and documentation.
• Ability to work both independently and collaboratively while following established procedures and guidance.
• Problem-solving skills with the ability to identify issues, seek clarification, and escalate concerns appropriately.

Demonstrated Accomplishments

• Familiarity with the construction, engineering, or project-based services industry.
• Experience using business systems such as JDE, Procore, Bluebeam, DocuSign, or similar platforms.
• Exposure to accounts receivable, accounts payable, project coordination, administrative support, or customer service functions.
• Familiarity with AIA contract documents and construction documentation processes preferred.

Education & Experience

• Working knowledge of administrative, financial, or project support functions.
• Exposure to project administration, accounting, customer service, or construction-related processes preferred.

What You'll Get

Working Conditions:

The majority of the time you will work in a typical office environment. Occasionally, you may travel to a construction job site. When on construction job sites you will encounter typical construction conditions including extreme temperatures, noise, dust, mud debris, welding, leading edge, trenching, and shoring, sometimes in a confined space. You may be required to visit multiple locations during any one day.

Benefits Overview:

IME provides an industry-leading comprehensive benefits package. Full-time employees are eligible to choose from a variety of healthcare coverage options, which become effective the first of the month after hire. In addition, employees are offered a substantial amount of PTO and are immediately eligible to make contributions to a generously matched and fully vested 401k.

Salary Range: $24.52 - $33.17 / hour

*Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.*

Established in 1946, IME is part of Quanta Services, the largest specialty contractor in North America. We base our business model on always doing the right thing and pride ourselves in finding the best processes and practices in everything we do. As an electrical contractor, we install and service the power and lighting to commercial and industrial buildings in the Western US.

The statements included in this job description are not intended to be all-inclusive and other duties may be assigned as required.

Intermountain Electric, Inc. (IME) is committed to providing equal employment opportunities to all employees and applicants and to creating an environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

IME will provide reasonable accommodations to applicants and employees who are qualified for a job so that they may perform the essential duties of the position.

IME strives to provide a safe work environment for its employees. Under applicable laws and regulations, IME conducts background checks on all final candidates.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Compensation Range The anticipated compensation for this position is - depending on experience and qualifications. Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.