Accounts Payable Associate

Title: Accounts Payable Associate

Location: Remote

Duration: 6-month initial contract

Compensation: $20-25/hour

Work Requirements: U.S. Citizen, GC Holders, or Authorized to Work in the U.S.

Accounts Payable Associate

Position Summary

The Accounts Payable Associate is responsible for supporting daily accounts payable operations, including invoice processing, purchase order matching, exception resolution, supplier inquiries, and payment-related activities. This role helps ensure invoices are processed accurately, timely, and in accordance with company policies, established controls, and month-end close requirements.

The ideal candidate is detail-oriented, organized, comfortable working in a high-volume environment, and able to collaborate effectively with suppliers, branch locations, business partners, and other Finance teams.

Key Responsibilities

Invoice Processing

• Review and process PO and non-PO invoices accurately and timely.
• Validate invoice details, including supplier information, invoice number, invoice date, PO number, amounts, payment terms, and supporting documentation.
• Perform appropriate PO/invoice matching and research quantity, price, receipt, and other matching exceptions.
• Ensure non-PO invoices have appropriate approvals and GL coding before processing.
• Identify and prevent duplicate invoice processing and duplicate payments.
• Process credit memos, reversals, and invoice corrections as needed.

Exception Resolution & Research

• Research invoice discrepancies, unmatched invoices, unbilled items, payment holds, and other AP exceptions.
• Work with business partners, branch teams, Procurement, suppliers, and other Finance teams to resolve issues.
• Follow up on missing approvals, purchase orders, receipts, supporting documentation, or coding.
• Escalate aged or unresolved items according to established AP procedures.

Supplier & Payment Support

• Respond to supplier and internal inquiries regarding invoice and payment status.
• Research payment details, remittance information, returned payments, and payment exceptions.
• Support ACH, check, wire, or other payment processes as assigned.
• Follow established procedures when supplier banking or master-data changes are identified.

Controls & Compliance

• Follow established Accounts Payable policies, approval requirements, and internal controls.
• Maintain appropriate supporting documentation and audit trails.
• Protect confidential supplier, payment, banking, and company information.
• Identify potential duplicate payments, incorrect supplier records, or unusual transactions and escalate appropriately.
• Support internal and external audit requests as needed.

Month-End & Reporting

• Assist with month-end and quarter-end close activities.
• Review open AP, aged items, invoice exceptions, and other assigned reports.
• Complete assigned AP reconciliations and research outstanding balances.
• Meet established close deadlines and communicate unresolved items promptly.

Team Support

• Monitor assigned AP queues, mailboxes, workflows, or ServiceNow requests and complete items within established service expectations.
• Maintain clear documentation and notes regarding actions taken.
• Participate in training, process improvement, and cross-training activities.
• Provide coverage for other AP functions when needed.
• Perform other Accounts Payable duties and special projects as assigned.

Qualifications

Required

• High school diploma or equivalent.
• 1–2 years of Accounts Payable, accounting, finance, or related experience preferred.
• Basic understanding of invoice processing and Accounts Payable concepts.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines in a high-volume environment.
• Strong written and verbal communication skills.
• Ability to research problems independently and escalate when appropriate.

Preferred

• Associate degree in Accounting, Finance, Business Administration, or related field.
• Experience with Oracle, Coupa, ServiceNow, or similar ERP/procure-to-pay systems.
• Experience processing PO and non-PO invoices.
• Familiarity with three-way matching, GL coding, supplier statements, payment processing, and account reconciliation.
• Experience working in a centralized or shared-services Accounts Payable environment.

Core Competencies

• Attention to detail and accuracy
• Accountability and ownership
• Problem-solving and research skills
• Time management and organization
• Customer/supplier service
• Communication and collaboration
• Ability to follow established controls and procedures
• Continuous improvement mindset
• Ability to work effectively under deadlines

Performance Expectations

The AP Associate is expected to:

• Process assigned invoices and requests accurately and within established service-level expectations.
• Minimize processing errors and duplicate payments.
• Maintain appropriate documentation for processed transactions.
• Resolve routine AP exceptions independently and escalate complex issues appropriately.
• Maintain assigned queues and aged items within established targets.
• Meet month-end and quarter-end close deadlines.
• Consistently follow AP policies, approval requirements, and internal controls.
• Demonstrate professional and responsive communication with internal business partners and suppliers.

Optional Physical / Work Requirements

• Ability to work at a computer for extended periods.
• Ability to work additional hours during month-end, quarter-end, year-end, or other peak processing periods when necessary.
• Position may operate in a remote, hybrid, or office environment based on business requirements.

About INSPYR Solutions

Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other protected status. INSPYR Solutions complies with all applicable laws governing nondiscrimination in employment in every location in which the company has facilities. Applicants requiring reasonable accommodation during the application or interview process should contact HR@inspyrsolutions.com for assistance.

Information collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions' Privacy Policy and INSPYR Solutions' AI and Automated Employment Decision Tool Policy: https://www.inspyrsolutions.com/policies/. By submitting an application, you are consenting to being contacted by INSPYR Solutions through phone, email, or text.

26-160422