Temp Admin

Required Skills & Experience

• Provide high-level executive support by managing executive calendars, scheduling internal and external meetings, and resolving scheduling conflicts
• Deliver strategic calendar gatekeeping based on an innate understanding of key priorities and executive objectives
• Participate in executive meetings when appropriate, record meeting notes, and follow up on action items
• Prepare presentation materials using Google Slides and office software for internal executive meetings and external engagements
• Assist in organizing departmental All Hands meetings, off-site sessions, and virtual team-building events
• Arrange end-to-end domestic and international travel logistics
• Identify potential roadblocks and prioritize executive time based on a holistic awareness of company-level priorities
• Prepare expense reports and manage monthly credit card purchasing reporting in a timely manner
• Create and manage purchase orders to support departmental needs
• Maintain updated team alias distribution lists, Slack channels, and shared repository folders
• Manage onboarding schedules and logistics for new senior leaders joining the department
• Perform administrative projects and act as a back-up support resource for other Executive Assistants as needed

Job Description

This role provides high-level executive and administrative support to multiple senior executives, with a strong focus on calendar management, prioritization, travel, meeting coordination, and confidential information.

The ideal candidate should be able to:

• Manage complex executive calendars and resolve scheduling conflicts.
• Act as a calendar gatekeeper, understanding executive priorities and protecting their time.
• Coordinate internal/external meetings, take notes, and follow up on action items.
• Prepare executive presentations using Google Slides and other office tools.
• Coordinate All Hands, off-sites, team events, and virtual meetings.
• Manage domestic and international travel arrangements end-to-end.
• Handle expenses, credit card reporting, and purchase orders.
• Maintain Slack channels, distribution lists, shared folders, and team repositories.
• Coordinate onboarding for new senior leaders.
• Support other Executive Assistants when needed.
• Manage multiple executives with different working styles and priorities.
• Exercise strong judgment, discretion, confidentiality, and independence.
• Adapt quickly to changing priorities and use AI/technology to improve efficiency and quality.
• Demonstrated ability to manage multiple executives with differing working styles
• Excellent written and verbal communication skills
• Strong organizational skills and high level of integrity with demonstrated discretion in handling confidential information
• Ability to adapt quickly in response to changing priorities and minimal direction
• Looks for ways to leverage AI and technology to achieve quality and efficiency
• Ability to execute tasks and make informed decisions with little to no executive intervention, exercising high-level discretion and sound judgment

hourly rate expectation: