Payroll Specialist

Required Skills & Experience

• Experience managing an in-house Payroll system (Oracle or JDE preferred)
• 2+ years of previous Payroll experience.
• 2+ years of Data Entry experience into an accounting/payroll system.
• Proficiency in MS Word and MS Excel required.

Job Description

• Process weekly payroll, including entering time data, reviewing for accuracy, and generating paychecks and direct deposit files
• Prepare union fringe benefit reports, including compiling data, submitting reports, and processing related payments
• Maintain payroll and fringe benefit records within JDE and HCM systems
• Respond promptly to employee inquiries related to payroll, benefits, and general questions
• Handle Employment Development Department (EDD) inquiries and new hire reporting
• Enter and update employee information for new hires and rehires in the system
• Perform general administrative tasks such as filing, copying, and document distribution
• Initiate stop payments and issue manual checks when needed
• Research and resolve payroll discrepancies, including job cost corrections
• Prepare benefit reports and process benefit deductions as required
• Reconcile payroll prior to submission and verify accuracy of final reports
• Ensure proper taxation of employer-paid benefits
• Maintain compliance with federal and state wage and hour laws
• Process wage garnishments accurately and in compliance with regulations
• Manage compliance related to unclaimed payroll checks
• Support year-end payroll activities, including W-2 and W-2c processing
• Partner with HR and Accounting to resolve payroll-related issues and discrepancies
• Complete additional administrative and payroll-related duties as assigned by the Payroll Manager