Operational Readiness Clinical Project Manager

Required Skills & Experience

• 8-10+ years of experience as a project manager in a healthcare environment o Experience leading large, complex, multi-stakeholder initiatives o Experience with workflow analysis, process improvement, and operational optimization o Experience developing operational playbooks, readiness plans, and process documentation
• Strong knowledge of operational and building readiness concepts
• Ability to present to clinical leadership
• Bachelor’s degree in Business, Healthcare Administration, Project Management, or equivalent; or equivalent combination of education and experience.

Nice to Have Skills & Experience

• PMP, CAPM, Lean, Six Sigma, or other Project Management certifications

Job Description

Day to Day:

The Project Manager is responsible for the planning, coordination, and execution of program deliverables within a large-scale, multi-stakeholder program. They will be involved in assessing organizational and strategic issues for clinical and supporting departments moving into the new hospital. They are expected to provide guidance, develop processes and guidelines to streamline the workflows associated with the relocation or expansion of services. The candidate will successfully collaborate with internal and external cross-functional teams to implement the created processes in compliance with regulations.

This role provides organizational structure, accountability, and strategic guidance to support the timely completion of project goals. The project manager will strengthen communication across stakeholder groups and maintain compliance with reporting and operational expectations. The Project Manager serves as a central point of integration across workstreams, ensuring alignment between operational, technical, and organizational readiness activities.

Job Responsibilities:

Clinical & Stakeholder Readiness

• Coordinate clinical readiness across departments including PeriOp, Imaging, Burn, Med/Surg, ICU, PACU, CPU, ED, Pharmacy, Heart & Vascular, Sleep, and Cardiac.
• Align clinicians with workflows, training, and operational readiness activities; support simulations and readiness validation.
• Lead project meetings including work sessions, status reviews, and issue solving sessions to create process for the department play book.
• Identify opportunities to improve patient flow, staff efficiency, and operational performance; translate findings into recommendations and project deliverables.
• Serve as liaison between clinical operations and the broader activation team.

Activation Planning & Execution

• Lead development and execution of department- and workstream-specific transition and readiness plans.
• Coordinate activation activities across clinical, research, academic, support, and external partner teams to ensure alignment on priorities, dependencies, and deliverables; resolve conflicts and remove barriers to progress.
• Conduct go/no-go assessments, readiness reviews, and stakeholder workshops.
• Monitor integration of EHR, nurse call, patient monitoring, security, and communications systems.
• Coordinate user acceptance testing, operational validation, training schedules, and user orientation with other Activation team members.
• Coordinate command center activities during activation and initial occupancy to align with the Activation team project standards.
• Ensure minimal disruption to patient care during facility transitions.

Compliance Management

• Lead department specific activities required for occupancy permits, healthcare licensing, accreditation surveys, and regulatory inspections in coordination with larger Activation team.
• Ensure compliance with healthcare regulations, life safety standards, infection prevention requirements, and University policies.
• Maintain and distribute documentation demonstrating operational readiness and compliance.

Risk, Issue & Program Management

• Identify and manage project risks and issues; maintain a risk register and escalate critical items as needed.
• Resolve cross-functional dependencies, conflicts, and coordination gaps.
• Facilitate project meetings including work sessions, status reviews, and issue resolution; document decisions, action items, and owners.
• Adhere to standard PM methodologies: schedule management, issue/risk registers, decision governance, dependency tracking, and action item management.

Continuous Improvement

• Conduct post-implementation evaluations and lessons-learned assessments.
• Recommend process improvements to enhance future activation initiatives.