Office Coordinator

Required Skills & Experience

• 5–10+ years as an office coordinator, office manager or in a similar role.
• Experience supporting an office of 75+ people and planning events.
• Highly organized, proactive and strong at communicating.
• Proficient in Microsoft 365.

Job Description

We're looking for an experienced Office Coordinator to run daily operations and events for our Allentown office, which supports 80–140 employees on a large construction project. Experience supporting a general contractor or construction company is a strong plus.

Responsibilities

• Manage daily office operations: reception, supplies, mail, deliveries and vendors.
• Plan and run office events: team lunches, all-hands meetings, project milestones and holiday parties.
• Coordinate onboarding and offboarding: workspaces, badges and equipment.
• Support managers with scheduling, meetings and travel.
• Coordinate facilities, maintenance and job site trailer needs.
• Process invoices, purchase orders and expense reports.
• Support safety and compliance, and visits from clients and leadership.