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Data Scientist
Millennium
New York
Collaborate cross-functionally: translate business questions into analysis, present trade-offs clearly, and iterate with stakeholders and tech partners.
Added 2 mins ago
Director, Growth Marketing & Revenue Operations
Aviary
Remote, United States
…want to own the whole marketing engine at a growing health tech company and enjoy hands-on, fast-paced strategy…
Added 3 mins ago
Client Success Manager
SOURCEPASS
Melville, NY
…national managed service provider (MSP), we deliver far more than tech support. We help companies align their technology with their business goals, reduce risk, and unlock new levels of…
Added 5 mins ago
Account Manager
Avient
Remote, United States
Work collaboratively with other Avient business segments to project a unified “One Avient” presence when applicable at accounts
Added 9 mins ago
SO
Structural Project Engineer
Salas O'Brien
Oakland, CA · San Diego, CA
- $105,000 to $140,000 USD / year
…evaluation in industries such as Life Sciences, Data Center, Tech, Civic, Education, Mixed-use, and…
Added 13 mins ago
P
Mid Market Account Executive | $75K-$85K Base + Uncapped Commission | Exciting SaaS Hospitality & Franchise Startup
PhillyTech.Co
Wayne, PA
- $75,000 to $140,000 USD / year
Founded by a former member of Marriott’s global openings team, our client built a multi site project management software used by franchises and hospitality industry leaders including…
Added 16 mins ago
SMO Business Partner
projects/helpful-passage-853/companies/5eac5651-3998-4682-9f47-a0bde77d570a
Irving, TX
…strategic alignment. Serves as primary catalyst in the annual project planning and quarterly project reprioritization activities. ESSENTIAL DUTIES AND RESPONSIBILITIES Program Leader…
Added 17 mins ago
TB
Administrative Assistant Senior
The Brigham and Women's Hospital, Inc.
United States
- $20.84 to $29.79 USD / hour
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a…
Added 19 mins ago
RU
Project Coordinator
Randstad USA
Englewood, CO
- $25 to $33 USD / hour
Project Coordinator / Transition Specialist (Hybrid)
Added 23 mins ago
AU
Supply Chain and Sourcing Project Manager
ASML US, LP. (US20)
Wilton, CT
- $150,750 to $276,375 USD / year
…introduction of new product industrialization. Responsible for the project supply chain deliverables, from project plan to final delivery, to realize its deliverables that will support the…
Added 26 mins ago
Interventional Rad Tech 15k Sign On
Baylor Scott & White Health
Fort Worth, TX
Will cross train to IR Rad Tech if you currently hold ARRT-R and have 2+ years of Rad Tech experience
Added 38 mins ago
Account Manager
Nedap Inc
Burlington, MA
Project Management and Collaboration: Proven ability to independently plan and manage multiple complex projects simultaneously. You must have the ability to coordinate cross-functional…
Added 46 mins ago
High School Spanish Educator
Mid-Michigan Area Public Schools Consortium
MI
…buildings, the character strength building "P2 - Positivity Project®" at grade levels DK - 8, expanded dual enrollment opportunities, cutting-edge technology in all classrooms, and a…
Added 47 mins ago
Project/Staff Accountant
Essel
Walnut Creek, CA
We specialize in commercial, multi-family, retail, high-tech, manufacturing and industrial building construction and
Added 47 mins ago
Traveling Superintendent
Essel
Sacramento, CA
Location: Multiple rotating project sites within California
Added 47 mins ago
Construction Superintendent
Essel
Sacramento, CA
Are you looking for the next step in your construction project management career? Or, are you a mid-career construction management professional looking for the next big opportunity?
Added 47 mins ago
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Construction Project Manager
Essel
Livermore, CA
- $120,000 to $130,000 USD / year
Are you looking for the next step in your construction project management career? Or, are you a mid-career construction management professional looking for the next big opportunity?
Added 47 mins ago
R5: Project Manager / Project Engineer
Essel
Modesto, CA
Are you looking for the next step in your construction Project Manager / Project Engineer career? Or, are you a mid-career construction management professional looking for the next big…
Added 47 mins ago
R1: Project Manager / Project Engineer
Essel
Oakland, CA
Are you looking for the next step in your construction Project Manager / Project Engineer career? Or, are you a mid-career construction management professional looking for the next big…
Added 47 mins ago
R3: Project Manager / Project Engineer
Essel
Sacramento, CA
Are you looking for the next step in your construction Project Manager / Project Engineer career? Or, are you a mid-career construction management professional looking for the next big…
Added 47 mins ago
R4: Project Manager / Project Engineer
Essel
San Jose, CA
Are you looking for the next step in your construction Project Manager / Project Engineer career? Or, are you a mid-career construction management professional looking for the next big…
Added 47 mins ago
R2: Project Manager / Project Engineer
Essel
Santa Rosa, CA
Are you looking for the next step in your construction Project Manager / Project Engineer career? Or, are you a mid-career construction management professional looking for the next big…
Added 47 mins ago
Electronic Security Lead Technician - Sterling, VA
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Sterling, VA
…that gets done in our clients’ buildings. The Lead Install Tech needs to coordinate with project management, field superintendents and others to fully understand their role on specific…
Added 48 mins ago
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Construction Project Manager
Essel
Halfmoon Bay, CA
- $135,000 to $165,000 USD / year
Are you looking for the next step in your construction project management career? Or, are you a mid-career construction management professional looking for the next big opportunity?
Added 55 mins ago
Senior Electrical Engineer
Illinois Tool Works Inc.
United States
…maintains sales and service offices throughout the world. Our high-tech products are used in laboratory and process applications in end markets such as: oil & gas, petrochemical, medical…

Insight Global

Office Administrator

Tempe, AZ, United States

From $30 USD / hour

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Job details

Pay: From $30 USD / hour
Experience: 3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) – must be a corporate setting (at least 30 people)
Posting language: English
Posted: Nov 4, 2026

Original job description

Required Skills & Experience

Invoicing experience – tracking PO’s, submitting invoices for project vendors, etc.
Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) – must be a corporate setting (at least 30 people)
Experience with facilities management ( i.e. ordering office supplies, inventory, facilities management coordination, etc.)
Polished and professional
Warm/Welcoming personality
Tech savvy – o Strong MS Office Skills – Word (i.e. using template formatting function), Excel (i.e. creating a spreadsheet from scratch) o Multi-line phone system experience o MS Teams/Zoom/Slack or similar video conferencing or communication tools

Job Description

Insight Global is seeking an Office Administrator that will support a large corporate office in Tempe AZ as the administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.

As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.

Essential functions:

Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
Facilities support, for example calling a plumber or repairman as needed
Support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues, handling all indirect expenses and invoice submittals to accounting team)
Preparing the office, catering, conference rooms etc. for visits from Executives
Any other ad hoc administrative support duties that arise
Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site.
Administrators are assigned to specific geographic areas* – some may be remotely located. Remote locations are considered 2+ hours from another office location. May be responsible for support of remote office locations as assigned. This may include business travel.
Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards. COORDINATION WITH FACILITIES
Responsible for visitor management such as answering incoming calls and welcomes office guests and ensures front office sign-in sheets, including International Travel forms, and Office Safety Guidelines are up to date.
Coordination of shipping/deliveries such as incoming and outgoing U.S. and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples.
Coordination of Managed Print Service program such as printer liaison, maintenance, paper/print supplies, instructions for print drives, and assists in coordinating with ARC for large plotter printing requests. COORDINATION WITH FACILITIES
Assists with procurement of approved office materials and supplies as required.
Provides assistance for new hire onboarding, completion of I-9’s, etc. – this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company.
Coordinates safety and compliance programs for office, including maintenance of office standards – visitor guide, bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits, including PPE. COORDINATION WITH FACILITIES
Assists with project support, i.e., technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.
Additional project support may include project coordination, tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other project coordination as needed.
May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and/or utilization reports.
May assist with Procurement activities such as Accounts Payable, Purchase Orders, etc.
May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis. Task activity and office location details are required.
May be assigned to assist with vehicle fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle.
May be assigned to support established Document Processing requests. Includes demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations.
May be assigned to serve as on-site (physically at office location) local office point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information. COORDINATION WITH FACILITIES
Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to Code of Conduct and related policies and procedures.
Must possess a high level of professionalism, communication skills and positive attitude when interacting with colleagues, clients, guests and other employees in the office. Positive employee engagement is a priority.
Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.
Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
Must be a strong team player, collaborative, with strategic thinking.
Other duties as required by business needs.
As a performance metric, all employees in the workplace must provide daily timecard comments specifying their work assignments, particularly when working from home or when absent from the office. Work-from-home schedules must align with the weekly work schedule set and approved by the Area Manager. Any changes to scheduled work or unexpected absences must be promptly communicated to the area manager to ensure adequate office coverage.
Employees may be assigned stretch assignments as needed, which are projects or tasks designed to challenge and develop their skills beyond their regular duties. These assignments provide opportunities for employees to explore new areas, enhance their expertise, and contribute to their professional growth.

This will be a contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals’ relevant experience in the range of $65-68,000.00/year

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