Jobs in the United States

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Added 2 mins ago
Infrastructure Engineering Manager (Mainframe Database)
Wells Fargo
CHANDLER, AZ
Wells Fargo is seeking an Infrastructure Engineering Manager (Mainframe Database) to lead teams responsible for Db2 and IMS database engineering, infrastructure, administration, and…
Added 2 mins ago
Systems Operations Manager - Platform Front Line
Wells Fargo
CHANDLER, AZ
Build organizational capability through coaching, mentoring, skills development, cross-training, knowledge management, succession planning, and deliberate development of technical and…
Added 2 mins ago
Clinical Procedure Supply Coordinator
Banner Health
Tucson, AZ
…Services is a support services department that provides Inventory Management, Distribution, Centralized Equipment Management, Shipping & Receiving, Mail, Vendor Management, Purchasing…
Added 3 mins ago
AE
Campus Undergraduate Summer Internship Program - 2027 AI Engineer, Enterprise Technology Services- Phoenix, AZ
American Express
Phoenix, AZ
- $24.05 to $63 USD / hour
…experience for customers and colleagues. We also provide product management for core enterprise platforms, and lead technology risk and information security, enterprise data governance and…
Added 3 mins ago
EI
Biomedical Technician/BESS - Imaging
ERP International
Phoenix, AZ
- $90,000 to $120,000 USD / year
Completion of a biomedical engineering technician or Healthcare Technology Management (HTM) certificate program that included an internship or apprenticeship, OR
Added 3 mins ago
EI
Biomedical Technician/BESS - Info Sys
ERP International
Phoenix, AZ
- $80,000 to $110,000 USD / year
Completion of a biomedical engineering technician or Healthcare Technology Management (HTM) certificate program that included an internship or apprenticeship; OR
Added 3 mins ago
Merrill Advisor Development Program - Financial Advisor: Greater Arizona Market
Bank of America
Phoenix, AZ · Scottsdale, AZ
Merrill Wealth Management is a leading provider of comprehensive wealth management and investment products and services for individuals, companies, and institutions. Merrill Wealth…
Added 3 mins ago
Boiler Service Development Manager
EMCOR Group
Phoenix, AZ
The Boiler Service Development Manager is responsible for the overall growth, profitability, operational performance, and strategic development of Mesa Energy Systems' Boiler Services…
Added 3 mins ago
Onshore Delivery Lead / Scrum Master
Capgemini
Phoenix, AZ
Does not make technical architecture, engineering design, or people-management decisions; ensures the accountable owners make and document those decisions.
Added 3 mins ago
Transmission Maintenance Lineman (Hotstick Deer Valley) LOMA
Arizona Public Service
PHOENIX, AZ
Completed a Registered Journeyman Lineman Apprenticeship Program or an equivalent training program (as approved by APS T&D Technical & Safety Training) PLUS one year experience as a…
Added 3 mins ago
EG
Program Manager
Eliassen Group
Phoenix, AZ
- $75 to $80 USD / hour
Our client seeks a Program Management leader to drive delivery of software that provides business value. The role will supervise and mentor Technical Program Managers and Scrum Masters,…
Added 3 mins ago
EG
Product Manager, Team Digital Products
Eliassen Group
Phoenix, AZ
- $50 to $55 USD / hour
Our client is seeking a Product Manager to own the day-to-day digital product relationship with its teams, primarily supporting team websites, CMS platforms, and related digital…
Added 9 mins ago
Customer Success Manager, AI Products - MCP Manager
Usercentrics
NY · New York, NY
Usercentrics is a global leader in consent management, and now we're bringing that same mission of trust and control into the AI era. MCP Manager (MCPM) is our newest product: a governance…
Added 9 mins ago
Senior Manager of Customer Success
Healthix
NY · New York, NY
JOB TITLE: Senior Manager of Customer Success
Added 9 mins ago
Senior Manager, In-School Opportunities
Baltimore's Promise
Baltimore, MD
…initiatives and partners. In collaboration with the Senior Manager, Employer Engagement, who leads employer recruitment and relationship management, this position oversees the technical and…
Added 18 mins ago
Environmental Scientist / Senior Environmental Scientist - Oahu
Hawaiian Electric
Honolulu, HI
Develops, implements, and manages environmental policies, programs, and management systems. Provides regulatory and technical expertise, project and program management in support of the…
Added 18 mins ago
EG
Product Manager, Team Digital Products
Eliassen Group
Honolulu, HI
- $50 to $55 USD / hour
Our client is seeking a Product Manager to own the day-to-day digital product relationship with its teams, primarily supporting team websites, CMS platforms, and related digital…
Added 18 mins ago
EG
Program Manager
Eliassen Group
Honolulu, HI
- $75 to $80 USD / hour
Our client seeks a Program Management leader to drive delivery of software that provides business value. The role will supervise and mentor Technical Program Managers and Scrum Masters,…
Added 30 mins ago
CH
Staff Pharmacist Full Time, PMEL
CVS Health
Lake Worth, FL
- Full-time
…build additional competencies to become ready for a Pharmacy Manager (PM) role. You will be expected to complete a self-paced, collaborative training roadmap with both virtual and hands-on…
Added 30 mins ago
PI
Grounds Maintenance Manager
PRIDE Industries
Eglin Afb, FL
- $76,782 USD / year
Develops and implements a Pest Management program that includes Herbicides, Fungicides and Pesticides to control turf and plant pests base wide. Program must include Integrated Pest…
Added 30 mins ago
Propulsion Engineering Manager 2
Northrop Grumman
Palm Beach Gardens, FL
Ensure that engineering, program management, and other functional departments are aligned with program/proposal goals and technical and programmatic approaches.
Added 31 mins ago
Information Technology Support (IT) Cyber Security
Bevilacqua Research Corporation
Panama City, FL
…Huntsville, Alabama incorporated in 1992. BRC provides “best-value” technical and management solutions to a diverse government and commercial customer base in the following key business…
Added 31 mins ago
Supportability Manager 2 (LSA)
Northrop Grumman
Melbourne, FL
Responsible for both the functional and program management of a team, ensuring the proper people, processes, and tools are in place to meet program cost and schedule performance.
Added 31 mins ago
Senior Manager, Program Finance
L3Harris
Melbourne, FL
The Assured Mission Networks (AMN) Division is seeking a Senior Manager, Program Finance to play a visible leadership role supporting a critical business area within a fast-paced defense…
Added 31 mins ago
Clinical Specialist II
Abbott
Fort Lauderdale, FL
Working under general direction, provides engineering, sales, educational and technical support in response to field inquiries from physicians, health care professionals, patients, and…

Insight Global

Office Administrator

Tempe, AZ, United States

From $30 USD / hour

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Job details

Pay: From $30 USD / hour
Experience: 3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) – must be a corporate setting (at least 30 people)
Posting language: English
Posted: Nov 4, 2026

Original job description

Required Skills & Experience

Invoicing experience – tracking PO’s, submitting invoices for project vendors, etc.
Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) – must be a corporate setting (at least 30 people)
Experience with facilities management ( i.e. ordering office supplies, inventory, facilities management coordination, etc.)
Polished and professional
Warm/Welcoming personality
Tech savvy – o Strong MS Office Skills – Word (i.e. using template formatting function), Excel (i.e. creating a spreadsheet from scratch) o Multi-line phone system experience o MS Teams/Zoom/Slack or similar video conferencing or communication tools

Job Description

Insight Global is seeking an Office Administrator that will support a large corporate office in Tempe AZ as the administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.

As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.

Essential functions:

Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
Facilities support, for example calling a plumber or repairman as needed
Support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues, handling all indirect expenses and invoice submittals to accounting team)
Preparing the office, catering, conference rooms etc. for visits from Executives
Any other ad hoc administrative support duties that arise
Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site.
Administrators are assigned to specific geographic areas* – some may be remotely located. Remote locations are considered 2+ hours from another office location. May be responsible for support of remote office locations as assigned. This may include business travel.
Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards. COORDINATION WITH FACILITIES
Responsible for visitor management such as answering incoming calls and welcomes office guests and ensures front office sign-in sheets, including International Travel forms, and Office Safety Guidelines are up to date.
Coordination of shipping/deliveries such as incoming and outgoing U.S. and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples.
Coordination of Managed Print Service program such as printer liaison, maintenance, paper/print supplies, instructions for print drives, and assists in coordinating with ARC for large plotter printing requests. COORDINATION WITH FACILITIES
Assists with procurement of approved office materials and supplies as required.
Provides assistance for new hire onboarding, completion of I-9’s, etc. – this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company.
Coordinates safety and compliance programs for office, including maintenance of office standards – visitor guide, bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits, including PPE. COORDINATION WITH FACILITIES
Assists with project support, i.e., technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.
Additional project support may include project coordination, tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other project coordination as needed.
May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and/or utilization reports.
May assist with Procurement activities such as Accounts Payable, Purchase Orders, etc.
May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis. Task activity and office location details are required.
May be assigned to assist with vehicle fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle.
May be assigned to support established Document Processing requests. Includes demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations.
May be assigned to serve as on-site (physically at office location) local office point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information. COORDINATION WITH FACILITIES
Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to Code of Conduct and related policies and procedures.
Must possess a high level of professionalism, communication skills and positive attitude when interacting with colleagues, clients, guests and other employees in the office. Positive employee engagement is a priority.
Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.
Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
Must be a strong team player, collaborative, with strategic thinking.
Other duties as required by business needs.
As a performance metric, all employees in the workplace must provide daily timecard comments specifying their work assignments, particularly when working from home or when absent from the office. Work-from-home schedules must align with the weekly work schedule set and approved by the Area Manager. Any changes to scheduled work or unexpected absences must be promptly communicated to the area manager to ensure adequate office coverage.
Employees may be assigned stretch assignments as needed, which are projects or tasks designed to challenge and develop their skills beyond their regular duties. These assignments provide opportunities for employees to explore new areas, enhance their expertise, and contribute to their professional growth.

This will be a contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals’ relevant experience in the range of $65-68,000.00/year

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