Jobs in the United States

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Added 1 min ago
Program Manager
TRL11, Inc.
Irvine, CA
TRL11 is a venture backed deep tech / defense tech startup bringing cutting-edge video technology to Aerospace applications. Based in Irvine, CA, we are seeking a highly passionate person…
Added 4 mins ago
SS
Human Resources Generalist
Securitas Security Services
Virginia Beach, VA
- $20 to $25 USD / hour
…operations in 45 markets and capabilities from guarding to tech-enabled security. We provide specialized guarding services and world class tech-enabled security to our prestigious clients.…
Added 5 mins ago
SA
Senior Tech Ops Project Manager - DMX
Southwest Airlines
Dallas, TX
- $132,200 to $146,900 USD / year
As a Senior Tech Ops Project Manager, you’ll lead either aircraft retirement projects or aircraft lease return projects for Southwest Airlines. You’ll guide initiatives from planning…
Added 6 mins ago
Cardiac Device Technician - Senior
St. Charles Health System
Bend, OR
…Infection (SSI) strategies reflective of Surgical Care Improvement Project (SCIP) and Institute for Healthcare Improvement (IHI) best…
Added 6 mins ago
Business Operations Associate (January 2027 Co-op)
Reframe Systems
Billerica, MA
- Able to work on-site in Billerica, MA most of the week (40 hours/week total), with flexibility to work from home 1–2 days per week
Added 7 mins ago
Microbiology Lab Scientist (Med Tech)
Thermo Fisher Scientific
Highland Heights, KY
Manages QC responsibilities with minimal/no supervisor input. Communicates project status to project leader.
Added 8 mins ago
Adjunct Faculty - School of Information Technology (IvyOnline)
Ivy Tech Community College of Indiana
Indianapolis, IN
Engage with students proactively and regularly in meaningful and productive ways that impact student learning and lead to a positive experience with Ivy Tech Community College.
Added 9 mins ago
Content Manager (Digital Signage)
Creative Realities Inc
Louisville, KY
…to the physical environment. Our approach is consultative, tech-agnostic, and solution centric. Our capabilities are end-to-end with the ability to deploy at scale - whether its thousands…
Added 9 mins ago
Jr. Project Manager
Bertelsmann-Jobs
Louisville, KY
…members at over 100 locations, we focus on the Consumer Products, Tech, Healthcare, Automotive and Publisher…
Added 9 mins ago
AA
Account Executive
Ascend Analytics
Boulder, CO
- $150,000 to $165,000 USD / year
…advancing software solutions and analytics to support the clean-tech power revolution. Your power-sector sales expertise will help utilities, independent power producers, and developers…
Added 12 mins ago
IC
Project Lead Fiber Tech
IES Communications
Ankeny, IA
- $38 USD / hour
Must possess and be proficient with the listed tools · Must possess proven problem-solving skills, critical thinking skills and the ability to effectively read, write and give oral presentation(s)
Added 12 mins ago
1099 Product Solution Consultant
Avalara
UNAVAILABLE
Experience leveraging CRM, project management, and AI tools (Salesforce, Jira, Gong, Glean, ChatGPT) to improve efficiency and drive results.
Added 13 mins ago
Facilities/Technology Project Manager
MSU Careers Recent
East Lansing, MI
The College of Communication Arts and Sciences (ComArtSci) seeks a facilities and technology project manager to work closely with college internal partners, internal/external vendors, MSU’s…
Added 14 mins ago
Technical Services Internship
Payne & Dolan, Inc.
Waukesha, WI
…its six companies: Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management. Our vertically integrated operations include mining,…
Added 15 mins ago
SA
Senior Tech Ops Project Manager - DMX
Southwest Airlines Co.
Dallas, TX
- $132,200 to $146,900 USD / year
As a Senior Tech Ops Project Manager, you’ll lead either aircraft retirement projects or aircraft lease return projects for Southwest Airlines. You’ll guide initiatives from planning…
Added 17 mins ago
H
Inclusive Work Program Manager - Catalyst
HP
Spring, TX
- $83,000 to $127,800 USD / year
Proven experience in project or program management, including managing complex, multi-faceted initiatives - background in corporate or tech environments strongly preferred.
Added 17 mins ago
H
Inclusive Work Program Manager - Catalyst
HP
Spring, TX
- $83,000 to $127,800 USD / year
· Proven experience in project or program management, including managing complex, multi-faceted initiatives - background in corporate or tech environments strongly preferred.
Added 19 mins ago
Senior Director, Sourcing
Netflix
Los Gatos · Los Angeles
…owners, strategies and supplier plans, moving the work from project-by-project to category- and supplier-level strategy, including master agreements for recurring…
Added 19 mins ago
Director, Applied AI/ML and Statistics, Research
Zealand Pharma U.S., Inc.
United States
Track external developments in machine learning for drug discovery and turn them into clear recommendations for project teams and leadership
Added 25 mins ago
IT Lab Tech Apprentice - Thermal
IBM
HOPEWELL JUNCTION, NY
…knowledge and competencies through hands-on application with your project…
Added 25 mins ago
UG
Director, Software Engineering-Portfolio Manager - Remote
UnitedHealth Group
Eden Prairie, MN
- $134,600 to $230,800 USD / year
area, you will be required to work in the office a minimum of four days per week
Added 26 mins ago
SH
Medical Scribe
Summit Health Management, LLC
Sayville, NY
- $20.58 USD / hour
Basic Life Support (BLS) certification required at time of hire
Added 26 mins ago
Talent Acquisition Operations Manager
DB Franchising USA LLC
United States
…Director of Talent Acquisition, this role oversees the recruitment tech stack, streamlines hiring workflows and talent pipelines, establishes robust analytics and reporting frameworks, and…
Added 26 mins ago
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Technical Trainer - Legal AI
NetDocuments
Remote, United States
- $90,000 to $100,000 USD / year
Present confidently to customers and internal stakeholders in meetings, project updates, and briefings.
Added 27 mins ago
SC
Assistant Project Manager - Critical Infrastructure - Austin, TX
SmartTech Contracting LLC
Remote, United States
- $78,750 to $95,812.5 USD / year
Smart Tech Contracting delivers turnkey BAS & EPMS solutions for mission-critical colocation and hyperscale data centers operating at national program scale. As a Master Systems Integrator…

Insight Global

Office Administrator

Tempe, AZ, United States

From $30 USD / hour

Apply on insightglobal.com About employer

Applications open in a new tab.

Job details

Pay: From $30 USD / hour
Experience: 3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) – must be a corporate setting (at least 30 people)
Posting language: English
Posted: Nov 4, 2026

Original job description

Required Skills & Experience

Invoicing experience – tracking PO’s, submitting invoices for project vendors, etc.
Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) – must be a corporate setting (at least 30 people)
Experience with facilities management ( i.e. ordering office supplies, inventory, facilities management coordination, etc.)
Polished and professional
Warm/Welcoming personality
Tech savvy – o Strong MS Office Skills – Word (i.e. using template formatting function), Excel (i.e. creating a spreadsheet from scratch) o Multi-line phone system experience o MS Teams/Zoom/Slack or similar video conferencing or communication tools

Job Description

Insight Global is seeking an Office Administrator that will support a large corporate office in Tempe AZ as the administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.

As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.

Essential functions:

Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
Facilities support, for example calling a plumber or repairman as needed
Support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues, handling all indirect expenses and invoice submittals to accounting team)
Preparing the office, catering, conference rooms etc. for visits from Executives
Any other ad hoc administrative support duties that arise
Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site.
Administrators are assigned to specific geographic areas* – some may be remotely located. Remote locations are considered 2+ hours from another office location. May be responsible for support of remote office locations as assigned. This may include business travel.
Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards. COORDINATION WITH FACILITIES
Responsible for visitor management such as answering incoming calls and welcomes office guests and ensures front office sign-in sheets, including International Travel forms, and Office Safety Guidelines are up to date.
Coordination of shipping/deliveries such as incoming and outgoing U.S. and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples.
Coordination of Managed Print Service program such as printer liaison, maintenance, paper/print supplies, instructions for print drives, and assists in coordinating with ARC for large plotter printing requests. COORDINATION WITH FACILITIES
Assists with procurement of approved office materials and supplies as required.
Provides assistance for new hire onboarding, completion of I-9’s, etc. – this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company.
Coordinates safety and compliance programs for office, including maintenance of office standards – visitor guide, bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits, including PPE. COORDINATION WITH FACILITIES
Assists with project support, i.e., technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.
Additional project support may include project coordination, tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other project coordination as needed.
May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and/or utilization reports.
May assist with Procurement activities such as Accounts Payable, Purchase Orders, etc.
May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis. Task activity and office location details are required.
May be assigned to assist with vehicle fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle.
May be assigned to support established Document Processing requests. Includes demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations.
May be assigned to serve as on-site (physically at office location) local office point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information. COORDINATION WITH FACILITIES
Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to Code of Conduct and related policies and procedures.
Must possess a high level of professionalism, communication skills and positive attitude when interacting with colleagues, clients, guests and other employees in the office. Positive employee engagement is a priority.
Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.
Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
Must be a strong team player, collaborative, with strategic thinking.
Other duties as required by business needs.
As a performance metric, all employees in the workplace must provide daily timecard comments specifying their work assignments, particularly when working from home or when absent from the office. Work-from-home schedules must align with the weekly work schedule set and approved by the Area Manager. Any changes to scheduled work or unexpected absences must be promptly communicated to the area manager to ensure adequate office coverage.
Employees may be assigned stretch assignments as needed, which are projects or tasks designed to challenge and develop their skills beyond their regular duties. These assignments provide opportunities for employees to explore new areas, enhance their expertise, and contribute to their professional growth.

This will be a contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals’ relevant experience in the range of $65-68,000.00/year

Apply on insightglobal.com About employer

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Jobs in the United States