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Front Desk Team Member
Schulte Companies
Phoenix, AZ
Directly responsible to the Banquet Manager/Executive Chef/F&B Director the performance of all hourly banquet food and beverage servers and personal representative of the hotel to banquet…
Added 1 min ago
UB
Sales Manager
Ulta Beauty, Inc.
Skillman, NJ
- $28 to $35 USD / hour
The Sales Manager (SM) is responsible for leading through Ulta Beauty’s mission, vision, and values in order to develop a high-performing team that consistently delivers top-line sales…
Added 1 min ago
UB
Operations Manager
Ulta Beauty, Inc.
San Jose, CA
- $28 to $35 USD / hour
The Operations Manager (OM) is responsible for leading through Ulta Beauty’s mission, vision, and values in order to develop a high-performing team that consistently delivers top-line sales…
Added 2 mins ago
Card Program Admin- Travel and Expense
Visa U.S.A. Inc.
Austin, TX
This role is a key member of the Global Card Program Administration team providing day-to-day operational, analytical, and administrative support across the North America card programs. The…
Added 2 mins ago
Project Analyst
Visa U.S.A. Inc.
Foster City, CA
Provide additional project, program, and operational support aligned with the evolving needs of the Global Internal Audit organization.
Added 19 mins ago
UO
Professional Assistant
University of Colorado Denver
Boulder, CO
- $47,900 to $52,000 USD / year
Attend Leadership Team and Manager Team meetings as administrative support; prepare agendas and minutes.
Added 26 mins ago
Lead Health System Specialist (Credentialing and Privileging)
Veterans Affairs, Veterans Health Administration
West Haven, CT
Added 26 mins ago
Senior Sourcing Agent , Procurement - Materials & Equipment (Hybrid Schedule)
Eversource Energy
Berlin, CT
Provides consultation services to the business to resolve contract disputes. When acting in the contract manager role for a contract, will be accountable for all aspects of the contract…
Added 28 mins ago
Construction Manager - Rail
STV Incorporated
Richmond, VA
The Construction Manager's role is observational and does not relieve the contractor of responsibility for its QC/QA program or quality of work.
Added 39 mins ago
AA
Intern - Financial Planning & Analysis (Summer 2027)
Alaska Airlines
SeaTac, WA
- $25 USD / hour
This internship is for summer 2027. Our internships are full-time for 12 weeks, and we offer two program timelines to align with different academic calendars.
Added 39 mins ago
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Intern - Software Delivery Platform (Summer 2027)
Alaska Airlines
SeaTac, WA
- $30 USD / hour
This internship is for summer 2027. Our internships are full-time for 12 weeks, and we offer two program timelines to align with different academic calendars.
Added 39 mins ago
Operations Manager II - Shift Operations Manager
Amentum
Richland, WA
The Operations Manager is fully responsible for managing operations activities associated with plant equipment and systems within their organizational entity. The Operations Manager is…
Added 39 mins ago
AA
Inflight Safety Reporting Analyst
Alaska Airlines
Renton, WA
- $117,450 USD / year
With limited direction from manager, work independently to ensure quality assurance of SCOUT Inflight safety reporting, validating accuracy, completeness, and appropriate risk…
Added 39 mins ago
AA
Intern - BI Analyst (Summer 2027)
Alaska Airlines
Renton, WA
- $30 USD / hour
This internship is for summer 2027. Our internships are full-time for 12 weeks, and we offer two program timelines to align with different academic calendars.
Added 40 mins ago
Sr Progrm Mgr Spl Returns, Worldwide Returns and Recommerce - Reverse Logistics Services
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…ambiguous opportunities where you may need to flex and operate as a program manager one day, a product owner the next, and then as project leader to push a project to the finish…
Added 40 mins ago
Strategic Operations Program Manager, Amazon Leo, Satellite Vehicle Engineering
Amazon
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We are seeking a Strategic Operations Program Manager (PM) to join the Satellite Vehicle Engineering (SVE) team. In this role, you will support the lead SVE Strategic Ops PM and broader…
Added 40 mins ago
Assistant Nurse Manager
Veterans Affairs, Veterans Health Administration
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Added 40 mins ago
Registered Nurse Manager
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Seattle, WA
Added 45 mins ago
BAKERY/CLERK
The Kroger Co.
Anchorage, AK
Bakery Clerk assists the department manager in reaching sales and profit goals established for the department and monitors all established quality assurance standards.
Added 47 mins ago
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Seasonal Holiday Retail Manager - Westfield Topanga
Cherry Hill Programs
Canoga Park, CA
- $21 to $22 USD / hour
As our Local Manager, you'll lead the team responsible for creating magical holiday memories for children and families. You'll oversee daily photo operations, drive sales and service…
Added 50 mins ago
HR Coordinator
E11EVEN Club Hotel & Residences
Miami, FL
…Department in daily administrative functions. Assist the General Manager and Director of Human Resources with key responsibilities for both offices, which includes new hire administration,…
Added 51 mins ago
Manager, Customer Success, Public Sector
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Build trusted relationships with federal agency stakeholders, security leaders, program owners, and executive sponsors.
Added 59 mins ago
Medical Assistant, Colorectal Surgery, $3,000 Bonus, FT, 8:30A-5P
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A wellness program that can help employees eliminate their medical plan deductible, reducing out-of-pocket healthcare costs
Added 59 mins ago
Electronics Mechanic
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Added 1 hour ago
Payroll Systems and Financial Operations Specialist
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McClellan, CA
…Recruitment incentive may be authorized if determined by the Hiring Manager to be in the best interest of the Agency. Telework is available in accordance with DOD Policy basis. Remote work…

Insight Global

Office Administrator

Tempe, AZ, United States

From $30 USD / hour

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Job details

Pay: From $30 USD / hour
Experience: 3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) – must be a corporate setting (at least 30 people)
Posting language: English
Posted: Nov 4, 2026

Original job description

Required Skills & Experience

Invoicing experience – tracking PO’s, submitting invoices for project vendors, etc.
Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) – must be a corporate setting (at least 30 people)
Experience with facilities management ( i.e. ordering office supplies, inventory, facilities management coordination, etc.)
Polished and professional
Warm/Welcoming personality
Tech savvy – o Strong MS Office Skills – Word (i.e. using template formatting function), Excel (i.e. creating a spreadsheet from scratch) o Multi-line phone system experience o MS Teams/Zoom/Slack or similar video conferencing or communication tools

Job Description

Insight Global is seeking an Office Administrator that will support a large corporate office in Tempe AZ as the administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.

As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.

Essential functions:

Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
Facilities support, for example calling a plumber or repairman as needed
Support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues, handling all indirect expenses and invoice submittals to accounting team)
Preparing the office, catering, conference rooms etc. for visits from Executives
Any other ad hoc administrative support duties that arise
Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site.
Administrators are assigned to specific geographic areas* – some may be remotely located. Remote locations are considered 2+ hours from another office location. May be responsible for support of remote office locations as assigned. This may include business travel.
Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards. COORDINATION WITH FACILITIES
Responsible for visitor management such as answering incoming calls and welcomes office guests and ensures front office sign-in sheets, including International Travel forms, and Office Safety Guidelines are up to date.
Coordination of shipping/deliveries such as incoming and outgoing U.S. and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples.
Coordination of Managed Print Service program such as printer liaison, maintenance, paper/print supplies, instructions for print drives, and assists in coordinating with ARC for large plotter printing requests. COORDINATION WITH FACILITIES
Assists with procurement of approved office materials and supplies as required.
Provides assistance for new hire onboarding, completion of I-9’s, etc. – this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company.
Coordinates safety and compliance programs for office, including maintenance of office standards – visitor guide, bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits, including PPE. COORDINATION WITH FACILITIES
Assists with project support, i.e., technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.
Additional project support may include project coordination, tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other project coordination as needed.
May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and/or utilization reports.
May assist with Procurement activities such as Accounts Payable, Purchase Orders, etc.
May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis. Task activity and office location details are required.
May be assigned to assist with vehicle fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle.
May be assigned to support established Document Processing requests. Includes demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations.
May be assigned to serve as on-site (physically at office location) local office point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information. COORDINATION WITH FACILITIES
Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to Code of Conduct and related policies and procedures.
Must possess a high level of professionalism, communication skills and positive attitude when interacting with colleagues, clients, guests and other employees in the office. Positive employee engagement is a priority.
Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.
Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
Must be a strong team player, collaborative, with strategic thinking.
Other duties as required by business needs.
As a performance metric, all employees in the workplace must provide daily timecard comments specifying their work assignments, particularly when working from home or when absent from the office. Work-from-home schedules must align with the weekly work schedule set and approved by the Area Manager. Any changes to scheduled work or unexpected absences must be promptly communicated to the area manager to ensure adequate office coverage.
Employees may be assigned stretch assignments as needed, which are projects or tasks designed to challenge and develop their skills beyond their regular duties. These assignments provide opportunities for employees to explore new areas, enhance their expertise, and contribute to their professional growth.

This will be a contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals’ relevant experience in the range of $65-68,000.00/year

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