Jobs in the United States

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Added 1 min ago
Hourly F&B Supervisor
Schulte Companies
Philadelphia, PA
Oversee food and beverage operations in absence of the F&B Manager
Added 3 mins ago
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Epic Ascent Supervisor
Vail Resorts
CA
- $25 to $31.32 USD / hour
The Epic Ascent Supervisor provides frontline leadership for the Epic Ascent Concierge team, supporting the Epic Ascent Manager through daily operational oversight, coaching, and service…
Added 3 mins ago
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RN Case Manager (Level 1 Trauma)
Actalent
Loma Linda, CA
- $50 to $75 USD / hour
The RN Case Manager coordinates patient care across the continuum in an acute, Level I trauma, tertiary academic medical center. This role conducts initial assessments for patients in…
Added 3 mins ago
DF
QA Compliance Foreman
Dairy Farmers of America
Turlock, CA
- $28 to $32 USD / hour
Assist with annual review of the Food Safety (HACCP) program and associated documents
Added 3 mins ago
GC
Contract Administrator Assistant
Griffith Company
Santa Fe Springs, CA
- $26 to $32 USD / hour
Facilitate the signing of documents, coordinate between Division Manager and project teams requiring signed documents.
Added 3 mins ago
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Group Director, Product Management – Global Fraud, Identity & Account Protection
Walmart
San Bruno, CA
- $254,000 to $481,000 USD / year
Added 3 mins ago
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Residential Counselor (Part-Time / AM Shift)
Casa de Amparo
San Marcos, CA
- $17.5 USD / hour
- Part-time
…experience and qualifications, you may also step into a facility manager role, helping guide the team that supports these young people. Every shift you work helps advance Casa de Amparo's…
Added 3 mins ago
Program Planning Manager - Level 2
Northrop Grumman
Redondo Beach, CA
…the place for you. Northrop Grumman is currently seeking a Program Planning Manager – Level 2 , to join our…
Added 3 mins ago
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Guest Services Manager - Front Office
Marriott
Half Moon Bay, CA
- $78,000 to $99,000 USD / year
Serves as the property Manager on Duty and oversees all property operations, ensuring that the highest levels of hospitality and service are provided. Represents property management in…
Added 3 mins ago
Case Manager Extended Care Coord RN-Per Diem
Kaiser Permanente
Woodland Hills, CA
…coordinates the implementation of a chronic disease care management program for patients. Coordinates with the assigned physician to manage Skilled nursing patients and directs families,…
Added 3 mins ago
TS
Sales Lead - Covina
The Salvation Army
Covina, CA
- $19 USD / hour
Takes an active role and partners with the Store Manager in daily store operations. These routines include opening and closing procedures, point of sale operations, inventory management and…
Added 3 mins ago
TS
Distribution Center Manager - Jurupa Valley Distribution Center
The Salvation Army
Jurupa Valley, CA
- $26 USD / hour
The Salvation Army (TSA) Adult Rehabilitation Center (ARC) is a no-fee program to assist men & women in their journey to complete our rehabilitation program. We are grateful for the…
Added 3 mins ago
CLINICAL LABORATORY SCIENTIST (LABORATORY INFORMATION MANAGER)
Veterans Affairs, Veterans Health Administration
Loma Linda, CA
Added 3 mins ago
TS
Production Team Supervisor - Jurupa Valley Distribution Center
The Salvation Army
Jurupa Valley, CA
- $20 USD / hour
The Salvation Army (TSA) Adult Rehabilitation Center (ARC) is a no-fee program to assist men & women in their journey to complete our rehabilitation program. We are grateful for the…
Added 3 mins ago
Senior AI Engineer
MiniMed
CA
…work of other engineers on the team so the bar holds without a manager in the…
Added 3 mins ago
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Operations Manager
CVS Health
Knoxville, TN
- $18 to $28 USD / hour
Unlike the Store Manager in Training position, the Operations Manager position is not part of the CVS/pharmacy Retail Management Development Program. Operations Managers are not eligible…
Added 3 mins ago
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Administrative Manager
Alluvionic
Port Hueneme, CA
- $55,489 to $74,256 USD / year
Alluvionic is seeking an experienced Administrative Manager to support the Naval Surface Warfare Center, Port Hueneme Division. This position will help keep essential administrative…
Added 3 mins ago
Branch Manager - East F St Branch - Oakdale, CA
JPMorgan Chase
Oakdale, CA
You’ll successfully complete our Branch Manager Training Program before being considered for placement as a Branch Manager.
Added 3 mins ago
Sentinel PLM Systems Engineering Manager 3
Northrop Grumman
Manhattan Beach, CA
Provide technical leadership and decision-making over all engineering disciplines. The PLM Program Manager owns the end-to-end technical baseline, multi-year roadmap, and project portfolio…
Added 3 mins ago
Branch Manager - Palm Springs Market - Palm Springs, CA and Surrounding Areas
JPMorgan Chase
Palm Springs, CA
You’ll successfully complete our Branch Manager Training Program before being considered for placement as a Branch Manager.
Added 3 mins ago
Retail Print Manager
The ODP Group
Watauga, TX
As a Retail Print Manager at Office Depot you will play a pivotal role in driving print sales and service growth within our high print volume store. Your enthusiasm and expertise in print…
Added 3 mins ago
AIRPLANE FLIGHT INSTRUCTOR
Headquarters, Air Force Reserve Command
Travis AFB, CA
…is; to serve as an Air Reserve Technician (ART) officer and manager Of the unit Safety Program, to direct, monitor, and coordinate all unit safety program activities and function as a…
Added 4 mins ago
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Program Manager II - Aerospace
Eaton Corporation
Camarillo, CA
- $129,000 to $165,000 USD / year
Eaton’s IS AER ITD Aerospace Interconnect division is currently seeking a Program Manager II - Aerospace.
Added 4 mins ago
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Certified Occupational Therapy Assistant (COTA)
Genesis Healthcare
American Canyon, CA
- $48 to $55 USD / hour
…wound and respiratory care, alongside a specialized memory care program. The team operates within a recently renovated, fully equipped rehabilitation gym designed to optimize outcomes and…
Added 4 mins ago
IF
Medical Coordinator (LVN) - Day Shift
ILLUMINATION FOUNDATION
Whittier, CA
- $33 to $36 USD / hour
Report emergency situations to Supervisor/Manager and document incident

Insight Global

Office Administrator

Tempe, AZ, United States

From $30 USD / hour

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Job details

Pay: From $30 USD / hour
Experience: 3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) – must be a corporate setting (at least 30 people)
Posting language: English
Posted: Nov 4, 2026

Original job description

Required Skills & Experience

Invoicing experience – tracking PO’s, submitting invoices for project vendors, etc.
Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) – must be a corporate setting (at least 30 people)
Experience with facilities management ( i.e. ordering office supplies, inventory, facilities management coordination, etc.)
Polished and professional
Warm/Welcoming personality
Tech savvy – o Strong MS Office Skills – Word (i.e. using template formatting function), Excel (i.e. creating a spreadsheet from scratch) o Multi-line phone system experience o MS Teams/Zoom/Slack or similar video conferencing or communication tools

Job Description

Insight Global is seeking an Office Administrator that will support a large corporate office in Tempe AZ as the administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.

As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.

Essential functions:

Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
Facilities support, for example calling a plumber or repairman as needed
Support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues, handling all indirect expenses and invoice submittals to accounting team)
Preparing the office, catering, conference rooms etc. for visits from Executives
Any other ad hoc administrative support duties that arise
Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site.
Administrators are assigned to specific geographic areas* – some may be remotely located. Remote locations are considered 2+ hours from another office location. May be responsible for support of remote office locations as assigned. This may include business travel.
Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards. COORDINATION WITH FACILITIES
Responsible for visitor management such as answering incoming calls and welcomes office guests and ensures front office sign-in sheets, including International Travel forms, and Office Safety Guidelines are up to date.
Coordination of shipping/deliveries such as incoming and outgoing U.S. and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples.
Coordination of Managed Print Service program such as printer liaison, maintenance, paper/print supplies, instructions for print drives, and assists in coordinating with ARC for large plotter printing requests. COORDINATION WITH FACILITIES
Assists with procurement of approved office materials and supplies as required.
Provides assistance for new hire onboarding, completion of I-9’s, etc. – this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company.
Coordinates safety and compliance programs for office, including maintenance of office standards – visitor guide, bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits, including PPE. COORDINATION WITH FACILITIES
Assists with project support, i.e., technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.
Additional project support may include project coordination, tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other project coordination as needed.
May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and/or utilization reports.
May assist with Procurement activities such as Accounts Payable, Purchase Orders, etc.
May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis. Task activity and office location details are required.
May be assigned to assist with vehicle fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle.
May be assigned to support established Document Processing requests. Includes demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations.
May be assigned to serve as on-site (physically at office location) local office point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information. COORDINATION WITH FACILITIES
Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to Code of Conduct and related policies and procedures.
Must possess a high level of professionalism, communication skills and positive attitude when interacting with colleagues, clients, guests and other employees in the office. Positive employee engagement is a priority.
Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.
Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
Must be a strong team player, collaborative, with strategic thinking.
Other duties as required by business needs.
As a performance metric, all employees in the workplace must provide daily timecard comments specifying their work assignments, particularly when working from home or when absent from the office. Work-from-home schedules must align with the weekly work schedule set and approved by the Area Manager. Any changes to scheduled work or unexpected absences must be promptly communicated to the area manager to ensure adequate office coverage.
Employees may be assigned stretch assignments as needed, which are projects or tasks designed to challenge and develop their skills beyond their regular duties. These assignments provide opportunities for employees to explore new areas, enhance their expertise, and contribute to their professional growth.

This will be a contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals’ relevant experience in the range of $65-68,000.00/year

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