Jobs in the United States

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Added 1 min ago
Senior Project Manager (Ground Up)
JRM Construction Management, LLC
Miami, FL · Boca Raton, FL
The Senior Project Manager is responsible for directing, developing, and mentoring project staff while ensuring projects are delivered safely, on schedule, within budget, and in accordance…
Added 2 mins ago
CB
Senior Client Solutions Manager
Canon Business Process Services, Inc.
Remote, United States
- $155,000 USD / year
The Senior Client Solutions Manager is a leader across a portfolio of regional accounts, acting as an enterprise-level trusted advisor who drives macro-level strategic alignment,…
Added 2 mins ago
Senior Embedded Software Engineer
Lynx Software Technologies, Inc.
Denver, CO
Thompson Software Solutions is seeking a senior-level Embedded Software Engineer who is ready to work with a talented team to provide innovative solutions for tomorrow’s problems. This…
Added 3 mins ago
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Senior Construction Manager
Ramboll
Albany, New York, NY
- $95,000 to $125,000 USD / year
As our new Senior Construction Manager, you will join the Solutions for Industry Project Delivery team within our Energy division, based out of our Albany, NY office. You will lead…
Added 3 mins ago
AS
Senior Test & Evaluation Engineer
AMERICAN SYSTEMS
Alexandria, VA
- $165,000 to $200,000 USD / year
Coordinate to stay abreast of the maturation of the DTE&A Data Management Platform (DDMP). DDMP serves as DTE&A’s single data repository for acquisition program test, evaluation, and…
Added 4 mins ago
Cyber Systems Engineering, Senior Advisor
Peraton
Laurel, MD
…conflicts while coordinating solutions across engineering and program teams. Communicate technical concepts, recommendations, and project status effectively to program personnel, Government…
Added 5 mins ago
Director, AP Marketing & Sales
College Board
Remote, United States
Partner with the Senior Director, Instructional Design and Director, Project Management to manage the AP Marketing and Sales Advisory Committee including industry practitioners, college…
Added 5 mins ago
Director, AP Engineering
College Board
Remote, United States
Partner with the Senior Director, Instructional Design and Director, Project Management to manage the AP Engineering Advisory Committee including industry practitioners, college faculty,…
Added 6 mins ago
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Account Manager - Group Captive Insurance Management
WTW
Dallas, TX · Chicago, IL
- $60,000 to $100,000 USD / year
…commercial Property and Casualty Insurance client relationship management efforts and coordinating all service activity at the program level. The Account Manager is a key member of the…
Added 6 mins ago
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Senior Program Manager
Halvik
Alexandria, VA
- $150,000 to $190,000 USD / year
Direct responsibility for project margin, burn rate, and forecast accuracy.
Added 6 mins ago
CO
Senior Office Assistant (EMS & Safety/Health Divisions) (Part-Time)
City of Coral Springs
Coral Springs, FL
- $23.7 to $39.06 USD / hour
- Part-time
…records; supporting scheduling, reporting, purchasing, and program activities; and tracking division-specific compliance requirements. The position assists with EMS licensing, supplies,…
Added 7 mins ago
Physical Substation Engineer - PE
Commonwealth Associates
Remote, United States
Supports continuous improvement and change management efforts by proactively presenting leadership with new suggestions around process and practices innovation, and by assisting with the…
Added 8 mins ago
MC
Senior Associate, Client Success
Maven Clinic
Remote, United States
- $85,000 to $95,000 USD / year
Maven is looking for a high-energy, passionate, and detail-oriented Senior Associate to join our Client Success Team. As part of Maven’s Client Resources Team, you will play a critical role…
Added 9 mins ago
Assistant Safety Director
Novak Construction Company
Chicago, IL
The Assistant Safety Director will help lead and oversee Novak's nationwide safety program, ensuring consistent compliance, proactive risk management, and a strong culture of safety across…
Added 9 mins ago
Traveling Executive Director - Operations Specialist
Brookdale Senior Living Inc.
Brentwood, TN · MI · IL
Assists directors of CCRC’s, retirement communities or assisted living residences with supervision and management on a temporary, extended or as needed basis. May be assigned to a residence…
Added 14 mins ago
Sr. Development Coordinator
American Heart Association
Irving, TX
The American Heart Association has an excellent opportunity for a Senior Development Coordinator in our Southwest Regional office in Dallas, TX. This role will perform complex…
Added 14 mins ago
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Director of Export & Compliance - 1015
Quantinuum
Broomfield, CO
- $175,000 to $235,000 USD / year
Oversee compliance program operational execution through the Compliance Project Manager, including training calendars, audit tracking, policy rollouts, and compliance reporting.
Added 14 mins ago
JL
Director, Strategic Sourcing
Jones Lang LaSalle
Denver, CO
- $120,000 to $140,000 USD / year
Serve as a subject matter expert in support of JLL sourcing strategies, supplier relationships, and program management
Added 15 mins ago
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Senior Software Engineer
Default (MSD)
Gaithersburg, MD
- $101,400 to $154,650 USD / year
Excellent organizational, planning, and time management skills with the ability to work and continue to learn independently; in a senior role on a team taking and giving direction.
Added 15 mins ago
Partner Manager
RemoFirst
Remote, United States
…platform that simplifies hiring, compliance, payroll, and benefits management. We partner with some of the world’s most innovative companies, including Fortune 500 businesses and leading…
Added 18 mins ago
HR Coordinator
METHODIST CHILDREN'S HOME SOCIETY
Saginaw, MI
…activities within the HR Department. They report directly to the Senior Director of Human Resources and assist in the development, coordination, and implementation of various services…
Added 19 mins ago
Transformation Delivery Project Manager - Associate Director
DTCC Candidate Experience
Jersey City, NJ
The Project Manager – Associate Director is a senior delivery role within the Enterprise Transformation organization, accountable for the successful management of complex initiatives that…
Added 19 mins ago
Senior Buyer
Matrix Career Opportunities
Houston, TX
The Senior Buyer is responsible for purchasing daily material for jobs; assisting Project Managers/Estimators on quoting project bids; selecting vendors; and negotiating.
Added 19 mins ago
Senior Program Manager
Na Ali'i Consulting & Sales, LLC.
UNAVAILABLE
Nakupuna Companies is seeking a Senior Program Manager (PM) to lead a team supporting Deputy Portfolio Acquisition Executive – Shipyard Operations (DPAE – SO) Professional Support Services…
Added 20 mins ago
BE
Embedded Software Engineer
Boston Engineering Corporation
Waltham, MA
- $85,000 to $128,000 USD / year
Participate in code reviews, technical discussions, design reviews, and project planning.

Insight Global

Office Administrator

Tempe, AZ, United States

From $30 USD / hour

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Job details

Pay: From $30 USD / hour
Experience: 3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) – must be a corporate setting (at least 30 people)
Posting language: English
Posted: Nov 4, 2026

Original job description

Required Skills & Experience

Invoicing experience – tracking PO’s, submitting invoices for project vendors, etc.
Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) – must be a corporate setting (at least 30 people)
Experience with facilities management ( i.e. ordering office supplies, inventory, facilities management coordination, etc.)
Polished and professional
Warm/Welcoming personality
Tech savvy – o Strong MS Office Skills – Word (i.e. using template formatting function), Excel (i.e. creating a spreadsheet from scratch) o Multi-line phone system experience o MS Teams/Zoom/Slack or similar video conferencing or communication tools

Job Description

Insight Global is seeking an Office Administrator that will support a large corporate office in Tempe AZ as the administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth.

As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.

Essential functions:

Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
Facilities support, for example calling a plumber or repairman as needed
Support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues, handling all indirect expenses and invoice submittals to accounting team)
Preparing the office, catering, conference rooms etc. for visits from Executives
Any other ad hoc administrative support duties that arise
Provides administrative support to all levels of staff in the office including support of team/project/client meetings, communication, and coordination of activities in an office or project site.
Administrators are assigned to specific geographic areas* – some may be remotely located. Remote locations are considered 2+ hours from another office location. May be responsible for support of remote office locations as assigned. This may include business travel.
Responsible for general office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and security access cards. COORDINATION WITH FACILITIES
Responsible for visitor management such as answering incoming calls and welcomes office guests and ensures front office sign-in sheets, including International Travel forms, and Office Safety Guidelines are up to date.
Coordination of shipping/deliveries such as incoming and outgoing U.S. and overnight mail, distributes incoming mail/packages i.e., FedEx/UPS/Amazon/Staples.
Coordination of Managed Print Service program such as printer liaison, maintenance, paper/print supplies, instructions for print drives, and assists in coordinating with ARC for large plotter printing requests. COORDINATION WITH FACILITIES
Assists with procurement of approved office materials and supplies as required.
Provides assistance for new hire onboarding, completion of I-9’s, etc. – this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company.
Coordinates safety and compliance programs for office, including maintenance of office standards – visitor guide, bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits, including PPE. COORDINATION WITH FACILITIES
Assists with project support, i.e., technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration.
Additional project support may include project coordination, tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other project coordination as needed.
May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and/or utilization reports.
May assist with Procurement activities such as Accounts Payable, Purchase Orders, etc.
May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis. Task activity and office location details are required.
May be assigned to assist with vehicle fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle.
May be assigned to support established Document Processing requests. Includes demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations.
May be assigned to serve as on-site (physically at office location) local office point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information. COORDINATION WITH FACILITIES
Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to Code of Conduct and related policies and procedures.
Must possess a high level of professionalism, communication skills and positive attitude when interacting with colleagues, clients, guests and other employees in the office. Positive employee engagement is a priority.
Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.
Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
Must be a strong team player, collaborative, with strategic thinking.
Other duties as required by business needs.
As a performance metric, all employees in the workplace must provide daily timecard comments specifying their work assignments, particularly when working from home or when absent from the office. Work-from-home schedules must align with the weekly work schedule set and approved by the Area Manager. Any changes to scheduled work or unexpected absences must be promptly communicated to the area manager to ensure adequate office coverage.
Employees may be assigned stretch assignments as needed, which are projects or tasks designed to challenge and develop their skills beyond their regular duties. These assignments provide opportunities for employees to explore new areas, enhance their expertise, and contribute to their professional growth.

This will be a contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals’ relevant experience in the range of $65-68,000.00/year

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