Material Processing Admin

Required Skills & Experience

Must-Have Qualifications:

• High School Diploma
• Proficiency in Microsoft Word
• Background in Microsoft Excel
• Prior administrative experience

Nice to Have Skills & Experience

Plusses:

• College education
• Experience with invoice processing, supply chain, buyer functions, or invoice matching Familiarity with purchase order workflows (they will train)

Job Description

Day-to-Day Responsibilities:

• Review and close Dropship Purchase Orders (POs). (majority of their task)
• Process consignment POs.
• Investigate discrepancies between purchase orders and received parts.
• Track "part escapes" (when parts are shipped incorrectly or inventory issues occur).
• Contact warehouses, suppliers, and other locations to verify receipts and shipments.
• Match invoices, receipts, and purchase orders to ensure accuracy

Job Description:

The Material Processing Administrator supports the teams' supply chain operations by managing purchase orders and ensuring aircraft parts are properly received, documented, and reconciled. The majority of the day is spent reviewing and closing dropship purchase orders, processing consignment orders, and matching invoices, receipts, and POs for accuracy. This individual uses Excel to track inventory transactions, filter data, and maintain reports while working independently to ensure materials are processed efficiently. They also investigate discrepancies between purchase orders and received parts, working with warehouses and internal teams to verify shipments and resolve issues. As they become more familiar with the role, they will begin communicating directly with suppliers to address discrepancies, shipping errors, and inventory concerns. Success in this position requires strong administrative skills, attention to detail, organization, and the ability to work independently while managing multiple priorities in a fast-paced supply chain environment. The team will provide extensive training!