Licensing & Compliance Specialist

Required Skills & Experience

-Preferably has a background in legal or compliance with specifically in licensing like completing applications -Strong computer skills, using multiple software programs for data management and finding information related to business details, who can learn systems quickly -Ability to learn on their own and use their tools to understand what information must be collected to complete license applications -Strong organizational skills, a person may have 15-20 items being worked on at a time, and they must make impactful progress daily on these items. They must be able to self-manage and manage time. Ideally, they pride themselves on being organized -Strong attention to detail skills, this work can be denied for simple misspellings which can lead to losses of licenses. They must be able to work in the details -Strong communication skills to update our systems accurately and timely, to discuss barriers with myself, and to ascertain information from regulating agencies on next steps regarding licensing applications -90% of their work is individual with 10% working with others, ideally, they love to work individually -Must be able to handle sensitive data and information appropriately -Ability to research, read, and interpret state and federal law and regulations to find answers to licensing problems

Job Description

The Licensing Compliance Specialist is responsible for managing day-to-day licensing requirements to ensure the organization remains in full compliance with federal, state, and local regulations. This role tracks, renews, and maintains all business licenses, permits, and certifications while supporting internal teams with compliance guidance.

Major Responsibilities:

License Management

• Collects legal documents, tracks research progress and compiles research from various sources to assist with identifying licensing, certification or compliance requirements for locations. Includes organizing research and identifying state departments, boards, and licensing authorities, along with key points of contact or application processes.
• Maintain an accurate database of all company licenses, permits, and certifications.
• Prepares and submits applications for new licenses, renewals, and required license updates. Collaboration and Reporting
• Summarizes regulatory requirements into preliminary drafts, highlighting key points for Manager review.
• Analyze data and share/escalate trends to Manager.
• Support acquisitions, expansions, and new business initiatives by coordinating licensing requirements. Regulatory compliance
• Monitors regulatory sources and alerts Manager to changes, and updates tracking tools as required.
• Assist with audits and inspections by providing the required documentation and reports.
• Other projects and tasks as assigned.