IT Procurement Analyst, Software & Licensing

Required Skills & Experience

• 2+ years of experience in M365 software licensing, software asset management, IT procurement, technology sourcing, vendor management, or a related function o Azure and Cisco licensing is a HUGE PLUS o Knowing what the licenses are, what’s included and knowing the structure o Someone that can help provide strategy around the companies software licensing practices
• Experience maintaining technology license inventories, including quantities, utilization, costs, vendors, and renewal dates
• Experience auditing vendor invoices against contracts, purchase orders, or product usage
• Experience reconciling software licenses, vendor costs, and client or internal billing records
• Ability to identify billing discrepancies, duplicate charges, unauthorized costs, and missed revenue
• Experience tracking renewals and supporting licensing compliance, audits, or true-ups
• Heavy excel experience

Nice to Have Skills & Experience

• Cisco or Azure licensing experience
• Experience with Copilot agents o There will be a big opportunity for this person to come in and create power automate workflows to pull in data o Agent Creation Experience
• Experience doing this job within an MSP environment

Job Description

Insight Global is looking for an IT Procurement Analyst, Software & Licensing who will manage the operational and financial accuracy of technology licensing within a managed-services environment (Microsoft, Azure, Cisco). This individual will maintain license inventories, audit vendor invoices, reconcile license usage against client billing, coordinate renewals, support compliance activities, and identify opportunities to improve costs and product margins. The ideal candidate combines software licensing or IT asset-management experience with strong Excel, financial-reconciliation, reporting, and vendor-management capabilities.

• Maintaining an accurate inventory of software, hardware, and technology license
• Tracking vendors, license quantities, utilization, pricing, costs, and renewal dates
• Reviewing vendor invoices against contracts and product orders
• Investigating invoice discrepancies and requesting credits or correction
• Comparing vendor license counts against client billing records
• Partnering with Finance and Billing to correct billing variances
• Managing vendor orders, cancellations, and related assets
• Monitoring upcoming renewals and notifying internal stakeholders
• Coordinating client order forms before licenses renew
• Supporting licensing audits, compliance activities, and vendor true-ups
• Analyzing spend, usage, pricing tiers, product margins, discounts, and rebates
• Creating reports and forecasts for licensing costs and renewal schedules
• Supporting month-end reconciliation of vendor costs, product revenue, accruals, and cost of goods sold
• Serving as an operational contact between vendors, Procurement, Finance, Billing, Account Management, and Strategic Technology Advisors