Executive Assistant

Required Skills & Experience

• 5+ years of EA experience in support of senior to executive leadership
• Proficiency in MS products (Office, Outlook, PPT, Excel, etc)
• Heavy calendar/schedule management experience
• Ability to be assertive when needed to get tasks done in a timely and efficient manner
• Available to work outside of normal hours at times (never weekends, OT will be given)
• Effective oral and written communication skills, high energy, great attitude

Nice to Have Skills & Experience

Insurance background

Job Description

Insight Global is looking for a sharp Executive Assistant to join their client in Downtown Chicago. This role will support the VP of Auto Insurance with their day-to-day needs as well as other executive staff members/senior leadership (about 10 people across functions). The ideal candidate should be highly organized, self-motivated professional capable of managing their workload in a fast-paced corporate environment.

Responsibilities:

• Manages complex schedules, calendar, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense reports, reserve, and prepare facilities and catering.
• Assist with employee communication
• Support the employee engagement team
• Anticipate the needs and use discretion when setting priorities to keep the leadership team updated and aware of meetings, agendas, travel, upcoming events, incoming emails, and letters.
• Act as a liaison between the leader and employees, clients, and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
• Plan and manage leadership meetings and conferences as requested
• Prepares, edits, and formats correspondence, communications, presentations, and other documents, including those of a confidential nature
• Ensure executives' time is leveraged most effectively and ensure alignment across direct reports.
• Manages meetings, understand context, capture major takeaways and drive follow-up actions.